PDO Airports Safety Management System

Petroleum Development Oman L.L.C.

UNRESTRICTED Document ID: PR-1797

Oct-11 Filing Key: Business Control

Logistics

PDO Airports

Safety Management System

User Note:
The requirements of this document are mandatory. Non-compliance shall only be authorised by the Document Owner or his Delegate through STEP-OUT approval.
A controlled copy of the current version of this document is on PDO's EDMS. Before making reference to this document, it is the user's responsibility to ensure that any hard copy, or electronic copy, is current. For assistance, contact the Document Custodian or the Document Controller.
Users are encouraged to participate in the ongoing improvement of this document by providing constructive feedback.

Please familiarise yourself with the

Document Security Classification Definitions

They also apply to this Document!

Petroleum Development Oman LLC / Revision: 9.1 Effective:May’11

Document Control

Authorisation Sheet

Report Title: / PDO Airports Safety Management System
Report Number: / PR-1797
Issue: / Rev 9.1
Date of Issue: / 18th May 2011

Control of Copies

This Safety Management System Manual shall only be issued in printed form as ‘controlled’ copies to recorded copy holders.
The Safety Manuals will otherwise be made available to staff and contractors as necessary via the PDO ‘LIVELINK’ document control system. Each page of the manual will clearly indicate the page becomes ‘UNCONTROLLED’ when printed.

Aerodrome Manual Amendment procedure

The Aviation Contract Holder may, follow any review or whenever necessary, amend and distribute such amendments to the Safety Management System. The Aviation Contract Holder will consult with the Airport Safety Committee and gain approval from PDO Logistics Senior Management team before making any changes.
The Aviation Contract Holder in consultation with the Heads of Airport Services and PDO Logistics Senior Management team is responsible for ensuring that the Safety Management System is reviewed and amended annually or when significant changes take place to the infrastructure, procedures and or staff as promulgated in the “current” edition.
The Aviation Contract Holder will be responsible for ensuring that the detail contained within the Safety Management System Manual remains current.
All users of the Safety Management System Manual may submit an amendment form to instigate change in light of operational experience. In principle any change will be considered by the Aviation Contract Holder in consultation with the Heads of Airport Services and PDO Logistics Senior Management team before being approved.
When submitting amendments, consideration should be given to the effect any change in detail may have on other sections of this SMS and other associated documents (i.e. Emergency Plan) with the amendment form annotated accordingly.
Any change to the Infrastructure, Procedures or Staff which requires urgent promulgation prior to an amendment of the SMS, Aerodrome Manual, Emergency Plans or Security Plans should be undertaken by NOTAM in consultation with CAA and the Aircraft Operator.

Revision History

Part / Section / Paragraph / Comment:
Ref: / Ref: / Ref:
All / All / All / Sep 2007: Ver 1 drafted for initial (informal) review by DGCAM
All / All / All / Oct 2007Ver 2. updated to Ver 2.1 for formal Submission to DGCAM
All / All / All / 20 Dec 2007 Ver 2.1 Updated to Rev 4 following further internal review.
All / All / All / 15 Jan 2007 Rev 4 Updated to Rev 5.0 following DGCAM review.
All / All / All / 1st Feb 2008 Rev 5.0 Updated to Rev 6.0 following organisational review dated 19/01/2008.
All / All / All / 16th Feb 2008 Rev 6.0 Updated to Rev 7.0 updated to include contact details for Fahud airport.
All / All / All / 10th Mar 2008 Rev 7.0 Updated to Rev 8.0 updated to include contact details for Qarn Alam airport.
All / All / All / 7th Mar 2009 Rev 8.0 Updated to Rev 9.0 formatted to Live link Requirements.
All / All / All / 18th May 2011 Rev 9.0 to 9.1 up-dated to change documents authoriser, change of some Ref Indicator and minor amendments.

PDO Airports Safety Management System Amendment Form

Manual Reference Number:

From:

Position:

Department:

Organisation:

Tel:

Please use the following form as a master for copying additional forms.

Please return amendments marked for the attention of:

Aviation Contract Holder

Petroleum Development Oman

Sultanate of Oman

Prepared By: ………………………Title: Aviation Contract Holder

Endorsed By:………………………Title: Logistics Manager

Date:………………………..

Distribution List

Copy Number Owner

PDO

1 HSE and SD Manager (MSEM)

2 Logistics Manager (UWL)

3 Logistic Operations Team Leader (UWLO)

4 Aviation Contract Holder (UWLC3)

5 Logistics HSE and SD Team Leader (UWLP)

6 Aviation Coordinator (UWLC31)

7 Logistics HSE Facilitator - North (UWLP1)

6 Logistics HSE Facilitator - South (UWLP2)

7 Corporate Emergency Management Coordinator (UIC4).

8 Corporate Emergency Coordination Centre (CECC)

9 Local Emergency Coordination Centre (LECC)

10 Head Airport Services –Marmul and Fahud and Qarn Alam

11 Airport Operations Controller - Marmul and Fahud and Qarn Alam

12 Senior Airport Fire Officer- Marmul and Fahud and Qarn Alam

13 RFFS Watch Commander - Marmul and Fahud and Qarn Alam

14 RFFS Crew Commander – Marmul and Fahud and Qarn Alam

15 Refuelling Operator Group Representative Office Oman

Emergency Services

16 ROP Offices Marmul and Fahud and Qarn Alam

17 ROP HQ, Muscat

18 RAFO HQ, Muscat

Government Bodies

19 Chief of Domestic Airports (CAA)

20 Ministry of Oil and Gas

21 Ministry of Transport and Communications

22 Ministry of Regional Municipalities, Environment and Water Resources

Aircraft Operator

23 Aircraft Operator Flight Operations

24 B737 Fleet Chief Pilot, Aircraft Operator

25 Emergency Planning Manager

26 Supervisor – Marmul and Fahud and Qarn Alam Aerodromes

Contents

Petroleum Development Oman L.L.C. 1

Document Security Classification Definitions 1

Document Control 1

Control of Copies 2

Aerodrome Manual Amendment procedure 2

Revision History 3

PDO Airports Safety Management System Amendment Form 4

Distribution List 5

1 Introduction 8

1.1 Introduction 8

2 Aerodrome Administration 9

2.1 Organisation 9

2.2 Periodic Rotation of Staff 10

3 Aerodrome Safety Committee 11

3.1 Attendance 11

3.2 Terms of Reference 11

3.3 Stakeholder Involvement 12

4 Safety Management System (SMS) 13

4.1 Safety Policy 13

4.2 HSE – PDO Business Policy 13

4.3 Safety Policy Statement for PDO Aerodromes 14

4.4 Structure of SMS 15

4.5 PDO Corporate Safety Management Organisation 16

4.6 Airport Safety Management Organisation 18

4.7 Staff roles and responsibilities 19

4.8 Training and Competency 26

4.9 Safety Promotion 27

4.10 Contractors 28

4.11 Hazards & Effects Management 28

4.12 Change Management 29

4.13 Planning and Procedures 29

4.14 Regular Safety Activities 29

4.15 Implementation & Monitoring 30

4.16 Near Miss and Incident Reporting 30

4.17 Audit 32

4.18 Review 34

4.19 Records 34

References 36

Figures

Figure 21: Organisation chart 9

Figure 41 : PDO's HSE Management System 15

Figure 42 : Document Map and Devolvement of Requirements 16

Figure 43: PDO Logistics Organisation 17

Figure 44 : Airport Safety Management Organisation 18

Tables

Table 41 : References 36

Table A1- 1 : Contact list 37

Page 1 / PR-1797 PDO Airports Safety Management System
The controlled version of this CMF Document resides online in Livelink®. Printed copies are UNCONTROLLED.
Petroleum Development Oman LLC / Revision: 9.1 Effective:May’11

1 Introduction

1.1 Introduction

1.1.1 PDO is the premier hydrocarbon exploration and production company in the Sultanate of Oman. As a part of their Logistics operation they own and operate a number of airports within the Sultanate. These include Marmul, Qarn Alam and Fahud.

1.1.2 PDO has an extensive and well developed HSE Management System [Ref 1] that applies to all operations and activities undertaken by or on behalf of the company. This applies equally to the PDO airports. In addition to the corporate safety requirements the local Civil Aviation Regulator (CAA) requires that safety at the airports is managed in accordance with international requirements as defined by ICAO.

1.1.3 This document describes how the PDO HSE Management System is applied at the PDO airports. It should be read within the context of that system. This document describes how safety is managed at the airports to ensure that the safety requirements of CAA and ICAO are satisfied as well as those of PDO. In cases where airport specific operating procedures and processes are required for safe operations they are included in the Airport Manuals.

1.1.4 The PDO SMS requires that all hazards associated with a hazardous operation are systematically identified and appropriately managed. The Hazard Identification and Management process for each of the PDO airports is documented in the relevant Airport HSE Safety Case and associated Interface Documents.

2 Aerodrome Administration

2.1 Organisation

The organisational staffing structure of each PDO Airport is shown below:

Figure 21: Organisation chart

2.1.1 The Head Airport Services reports upwards to The Production Co-ordinator who is based at the local PDO Camp.

2.1.2 The Senior Fire Officer reports to the Head Airport Services (or in his absence the Operations Supervisor). He is responsible for all RFFS matters at the Aerodrome. For all other matters, the Senior Airport Fire Officer reports to the PDO Chief Fire Officer based in Muscat.

2.1.3 The Airport Security Officer Reports directly to the Head of Airport Services and is responsible for the coordination of security matters where they affect safety issues.

2.1.4 The Head Airport Services has Overall Safety Responsibility at the Aerodrome. (Contact details in Appendix 1).

2.1.5 Refuelling is undertaken at Marmul and Fahud airports. There is no refuelling service at Qarn Alam.

2.2 Periodic Rotation of Staff

2.2.1 PDO Desert Oilfields in Oman operate a staff rotation system (known as “back-to-back”) and there are local rules that govern the length of stay in an oilfield for Omani citizens. All personnel covering any particular post are trained to the same standard. The existing system will be extended to cover all aerodrome personnel to ensure that the integrity of the Safety Management System is maintained

2.2.2 The day to day responsibility for Aerodrome Operations will lie with the Head Airport Services or may be delegated to the Airport Operations Controller. These personnel will be on duty at all times when flying operations take place. These jobs are “back-to-back” and in order to maintain continuity, the PDO handover procedure PR-1000 is followed.

3 Aerodrome Safety Committee

3.1 Attendance

3.1.1 Each Airport will have an Airport Safety Committee (ASC) consisting of representatives from the key stakeholders in the airports.

Chairman: Head Airport Services

Present: Airport Operations Controller

PDO Production Co-ordinator

Senior Airport Fire Officer/Watch Commander

Aircraft Operator Ground Handling Representative

Aircraft Operator Crew Representative

ROP

Engineering/Maintenance

Refuelling Operator (where applicable)

Logistics HSSE Facilitator

Other Invitees as necessary

3.1.2 The Head Airport Services chairs the Safety Committee and is responsible for the minutes and ensuring the timely closure of action items.

3.1.3 Meetings of the Airport Safety Committee shall be convened at the request of the Head Airport Services. Meetings shall take place every 3 months or more frequently if required. Attendance at ASC meetings shall be compulsory; if a committee member is unable to attend his nominated deputy should attend.

3.2 Terms of Reference

3.2.1 The Committee has the following objectives:

· To promote a safe airside environment at the Airport;

· To review operational safety matters;

· To promote the continuous improvement culture in safety matters;

· To promote effective liaison between all parties involved at the airport.

3.2.2 At every meeting the committee will review:

· Any Accidents or Incidents that have occurred;

· Any Safety Issues that have been reported;

· Any new or updated safety assessments relating to the Airport;

· Proposed updates/amendments to procedures;

3.2.3 In addition on an annual basis the committee will:

· Review the Aerodrome Emergency Plan;

· Review the Aerodrome Manual.

· Participate in safety audits as required including follow up of non-compliances and observations.

· Plan and Organise Emergency Exercises.

3.2.4 Where appropriate the committee will bring safety issues to the attention of CAA.

3.2.5 Minutes of ASC meetings shall be produced and circulated to all committee members as well as the PDO Logistics Safety Officer.

3.3 Stakeholder Involvement

3.3.1 The Airport Safety Committee includes members from all the key stakeholders at the airport. This ensures that key stakeholders are involved in safety related decisions and review. It also provides a forum for communication of safety matters to those stakeholders and for raising awareness.

3.3.2 All contractors working on the airport are required to have their own SMS to ensure that they actively manage safety in their own area of responsibility (see section 4.10). Additionally, contractors may be members of the Airport Safety Committee.

3.3.3 Suppliers of safety related equipment and materials are required to demonstrate that any relevant standards and specifications are satisfied. Suppliers are subject to audit.

4 Safety Management System (SMS)

4.1 Safety Policy

4.1.1 CAA Regulation CAR 139 requires all Omani Aerodromes to implement an Aerodrome Safety Management System. Further details may be found in AC139-1 para 2.3.14 and AC139-8

4.1.2 ICAO Annex 14 incorporates as a standard that a certified aerodrome “shall have in operation a Safety Management System”. This is defined as “A system for the management of safety at aerodromes, including the organisational structure, responsibilities, procedures, processes and provisions for the implementation of aerodrome safety policies by an aerodrome operator which provides for the safety at and the safe use of the aerodrome”

4.1.3 PDO has a comprehensive Health, Safety and Environment Management System (HSEMS) already in place. This document provides details of how safety is managed at PDO airports, under the PDO HSEMS. The following Safety Policy statements are taken from the current PDO HSE Policy PL04.

4.2 HSE – PDO Business Policy

4.2.1 It is PDO policy that a HSE Management System shall be applied in order to: