PAXTON-BUCKLEY-LODA COMMUNITY UNIT SCHOOL DISTRICT NO. 10
2015 / 2016
E X T R A – C U R R I C U L A R
C O A C H ’ S H A N D B O O K
High School Principal - Travis Duley
High School Assistant Principal - Jeff Graham
High School Athletic Director - John Overstreet
Junior High Principal - Joshua Didier
Junior High Athletic Director - Kelli Vaughn
PBL Superintendent - Cliff McClure
T A B L E O F C O N T E N T S
PAGE
Introduction …………………………………………………………………………………… 3
Philosophy …………………………………………………………………………………… 3
System of Communication ……………………………………………………………….. 4
Responsibilities of the Athletic Director ……………………………………………………… 5
Responsibilities of the Head Coach ……………………………………………………… 8
Responsibilities of the Assistant Coach ……………………………………………………… 10
The Athlete …………………………………………………………………………………… 11
Coach’s Concerns …………………………………………………………………………. 12
Budget …………………………………………………………………………………… 14
Pre-Season Meeting …………………………………………………………………………. 14
Awards Night …………………………………………………………………………………… 15
Care of Equipment …………………………………………………………………………. 15
Weight Room …………………………………………………………………………………… 15
Open Gyms …………………………………………………………………………………… 15
End of Sport Reports …………………………………………………………………………. 15
Athletic Eligibility …………………………………………………………………………. 16
Daily Reminder Sheet for Coaches ……………………………………………………… 17
Quitting …………………………………………………………………………………… 18
Students Involved in Multiple Extra-Curricular and Co-Curricular Activities ………………. 18
Bus Procedures …….…………………………………………………………………… 18
Camps …………………………………………………………………………………... 18
Booster Club and Fundraising ……………………………………………………………….. 19
Volunteer Coaches and Application ……………………………………………………… 19/20
INTRODUCTION
This Coaching Handbook has been developed for the purpose of establishing guidelines in the operation of the interscholastic athletic program at Paxton-Buckley-Loda Community Unit School District No. 10.
Regardless of how complete a handbook may be, it cannot anticipate all of the problems that will occur. It is meant as a guidepost to point out the direction of school and departmental policy.
Each coach should be advised that the first general policy that governs the Athletic Director is that of loyalty to each coach in the Athletic Department. It is important that coaches keep this in mind and make this a part of their own philosophy. It creates weakness in the department when coaches criticize other coaches in the presence of others who are not involved in coaching. This will be considered a most serious error. The problem of morale must start with the staff before it can be transferred to any one squad.
This handbook is designed to inform coaches of their duties and responsibilities and to encourage their personal success as well as our success as a school.
PHILOSOPHY
Paxton-Buckley-Loda Community Unit School District No. 10 intends to provide for its students a rigorous, relevant interscholastic athletic program that will be of benefit to them, and will meet the needs and interests of skilled students and provide them an opportunity to build lasting relationships with coaches and teammates.
The athletic program will follow the general objectives and philosophy of PBL CUSD No. 10’s educational aims and objectives. It should serve as a valuable supplement to the total education program and should function as a part of the whole curriculum. It will constantly strive for the development of a well-rounded individual, capable of taking his or her place in modern society.
Leadership should be of the highest quality, therefore, providing a better opportunity for the athletes to excel, and providing the potential for the athletes to become better persons and citizens. Measurements for success will not be judged on victories and defeats but upon the personal development of the individual in the program.
The athletic program is administered under the guidelines and jurisdiction of the Illinois High School Association, Illinois Elementary Association, the Sangamon Valley & Twin County Conferences and ultimately by the Administration and Board of Education of the school district.
SYSTEM OF COMMUNICATION
Because of the magnitude of the athletic program there needs to be a system of communication that is understood and followed by all coaches.
A. The Athletic Director and Principal with guidance from the Superintendent and Board of Education are responsible for the total operation of the athletic program.
B. The head coach of each sport is responsible to the athletic administration and is also totally responsible for the operation of that sport. Problems or everyday operational procedures that cannot be solved among the staff should be brought to the attention of the athletic director by the head coach.
C. The assistant coaches are directly responsible to the head coach of that sport and should follow procedures that have been incorporated by the head coach.
D. It is imperative that communications be constantly open. Be direct and frank with your feelings within the department. It is important that conflict resolution be handled utilizing face-to-face communication.
E. If you have a problem, share it with those who may be able to help solve it.
F. In the event that a satisfactory solution cannot be reached, it is the prerogative and is highly encouraged of any staff member to seek a conference at the next step and beyond if necessary.
RESPONSIBILITIES OF THE ATHLETIC DIRECTOR
1. The Athletic Director shall work with all personnel in establishing a program that will facilitate an efficient system toward athletic development.
2. It shall be the duty of the Athletic Director to establish and recommend for the improvement of all athletic fields and athletic equipment pertaining to athletics on the junior high and high school level. The maintenance and the care of athletic facilities will be coordinated between the Athletic Director and the maintenance department.
3. The Principal and Athletic Director shall recommend personnel selections to the Board of Education and Superintendent.
4. It shall be the duty of the Athletic Director, in cooperation with the coach acting as an advisor in the scheduling of athletic games and to make final recommendations to the Principal.
5. It shall be the duty of the Athletic Director, in cooperation with the coach, to employ and approve officials for all junior high and high school athletic contests.
6. The Athletic Director will be responsible for the making of a budget and supervision thereof; the budget is to be approved by the Board of Education. The Athletic Director will prepare all budget requests and present them to the Superintendent for processing.
7. It shall be the responsibility of the Athletic Director to secure all scorers, time keepers, etc., for each athletic contest.
8. The Athletic Director shall insure compliance with all Illinois High School Association, Illinois Elementary Association, Sangamon Valley & Twin County Conferences, and PBL CUSD No.10 Rules.
RESPONSIBILITIES OF THE ATHLETIC DIRECTOR
General Responsibilities:
Organize, coordinate and administrate the total interscholastic athletic program.
Specific Duties:
1. Students / Teams / Coaches:
o Design and maintain student-athlete database
o Confirm student-athletes’ eligibility prior to the beginning of the season
o Check and report student’s weekly eligibility during the season
o Confirm student’s semester eligibility in January and June
o Monitor and confirm student-athletes’ physical expiration dates to make sure they are all current
o Prepare team rosters
o Send team info to the news media, opponents and program publisher
o Prepare athletic awards
o Prepare special awards – i.e. SVC or TCC awards, IHSA Scholar Athlete, All Conference
o Provide driving directions for opponent sites to the teams, coaches and parents
o Confirm buses and bus times when appropriate
o Distribute early dismissal times to all teachers and administrators
o Meet with head coaches prior to and immediately after their season
2. Officials:
o Design and maintain officials database
o Secure officials for athletic contests
o Mail officials contracts
o Confirm contests with officials prior to each season
o Request official’s payment checks
o Re-schedule officials as needed
3. Opponents / Schedules:
o Design and maintain athletic contest database
o Mail contest contracts to opponents
o Generate seasonal and team level schedules
o Distribute schedules to coaches, administration, opponents, media, program publisher, and calendar company
o Confirm contests with opponents prior to each season
o Request contest entry fees
o Make sure opponent has all necessary information – rosters, directions to the school, school information, etc.
o Prepare Saturday / Spring Break contest list consisting of officials and opponent coaches contact numbers in case of inclement weather for the spring season
o Communicate contest cancellations and game reschedules to the opponent, administration and media
4. Other:
o Maintain the athletic department’s financial account as well as generate financial reports
o Prepare budget requests
o Prepare quarterly reports
o Prepare purchase orders
o Update coach’s handbook
o Handle incoming and outgoing athletic department mail
o Encourage head coaches to organize out-of-season open gyms and strength and conditioning sessions.
RESPONSIBILITIES OF THE HEAD COACH
1. The head coach shall report to the Athletic Director and supervise all assistant coaches assigned to that sport. The head coach’s basic function is to carry out the aims of the Athletic Program. He or she is responsible for the conformation of the squad with the policies and regulations of the Board of Education, School Administration, Department, Conference, and High School Association.
2. Responsibilities
A. Entire Year Responsibilities
1. Be responsible for the basic organization of staff with regard to material to be used, methods, practice areas, time schedules, equipment and assignment of students to each level of the sport involved.
2. Formulate behavioral objectives (team rules, expectations) for the coming season.
3. Keep abreast of new knowledge and innovative ideas and techniques by attending clinics, workshops, and reading in your field and to encourage assistants to do the same.
4. Have understanding and knowledge of rules and regulations regarding the sport as presented in the I.H.S.A. & I.E.S.A. Handbooks. Keep abreast of rule changes.
5. Implement proper procedures for out-of-season practices and procedures, according to IHSA, IESA and PBL Athletic Department regulations.
6. Complete the If available, attend an annual IHSA sports rules interpretation presentation as required. meeting and complete required registration process or complete web-based version of rule interpretations.
7. Properly maintain their sport’s Student Activity and General Fund Activity Accounts.
8. Properly maintain any funds raised by concession stands or other means, using forms in Addendum D and on the PBL Dashboard.
B. Seasonal Responsibilities
1. Before Season
a. Assume responsibilities for proper registration of all athletes.
b. Augment the accident reporting and insurance procedures.
c. Provide accurate information needed to compile rosters and other reports.
d. Clarify to athletes the letter award policy.
e. Arrange for systematic issuance of school equipment.
f. Meet with the Athletic Director to discuss program expectations and complete the required forms in Addendum A.
2. During Season
a. Share pertinent information for transportation, officials, and game management to the Athletic Director and Principal.
b. Assume responsibility for constant care of equipment and facilities being used.
c. Assume supervisory control over all phases of teams.
d. Organize and schedule practice sessions on a regular basis with the idea of developing the athlete’s greatest potential. Coaches shall provide the Athletic Director a copy of their practice schedules monthly.
e. Apply discipline in a firm and positive manner.
f. See that building regulations and rules are understood and enforced.
g. Emphasize safety precautions and be aware of the best training and injury procedures.
h. Display ethical conduct during practice and contests.
i. Report a summary of all contests and provide any publicity information that would aid the program and athletes.
j. Instruct players concerning rules and rule changes.
k. Be responsible for in-service training and upgrading of the staff.
l. Keep equipment locked up.
m. Supervise dressing rooms before and after practices and games.
n. Coaches should assist the Athletic Director in checks on the scholastic progress of the athletes in their sport.
o. Organize and schedule in-season strength and conditioning program.
3. End of Season
a. Arrange the systematic return of all school equipment and hold the athlete responsible for all equipment not returned.
b. Arrange issuance of letters and special awards and provide the Athletic Director with a list of award winners at all levels of the program.
c. Arrange cleaning, storing and inventorying of all equipment.
d. Be concerned with the care and maintenance of facilities by making recommendations concerning additions and improvements.
e. Recommend equipment purchase needs or repairs.
f. Submit recommendations for future schedules.
g. Maintain records of team and individual accomplishments.
h. Submit reports as instructed by Athletic Director or Administration.
i. Meet with the athletic Director to discuss program effectiveness and success and complete the required forms in Addendum A. Brainstorm ideas for program improvement and out-of-season training.
RESPONSIBILITIES OF THE ASSISTANT COACH
1. Assistant coaches report to the head coach and shall be responsible for the full understanding of their function and dimension within the staff. They shall execute the duties as set down by the head coach.
2. Responsibilities
A. Entire Year Responsibilities
1. Have understanding knowledge of rules and regulations presented in the IHSA/IESA Handbook.
2. Keep abreast of rules and rule changes.
3. Keep abreast of new knowledge, innovative ideas, and techniques by attendance at clinics and workshops.
4. Assist head coach in carrying out his responsibilities.
B. Seasonal Responsibilities
1. Before Season
a. Assist head coach in proper registration of all athletes.
b. Assist head coach in making a systematic issuance of school equipment.
c. Assist head coach in providing accurate information needed to compile eligibility lists and other reports.
2. During Season
a. Assume responsibility for constant care of equipment and facilities being used.
b. Assume supervisory control over athletes and teams and to assume assigned supervisory control over all athletes in the program when such control is needed.
c. To be in regular attendance at practice sessions and contests.