Cuesta Del Norte Service Unit Meeting
Meeting Minutes
November 3, 2016
Opening
The meeting of the Cuesta Del Norte Service Unit Meeting was called to order at 6:40pm on November 3, 2016 by Dana Bolotin.
Venus Powell led in the Girl Scout Promise.
Old Business
Council Update
Karen could not make it to the meeting due to a conflict with another Service Unit meeting.
Council is continuing their website updates and will be going thru a variety of server changes. During some of these updates, their servers, emails, and website will be down. More detailed information is on their website but Dana advised a few upcoming dates:
November 15th – Council email may be down due to system changes.
December 23-January 2nd Council server will be down. January the entire website and features will go live.
Treasurer’s Report
The Treasurer’s report was presented by Melissa Garcia. The ending balance for our Service Unit Account as of 11/3/2016 is $3,434.51.
Bank statements for all troops are in the distribution boxes. A reminder was given to fill out a new BACA form if there have been any troop leader changes for banking.
End of year banking reports were due by October 31st. The forms can be found at http://www.girlscoutsofcdn.org/troopbanking/. Many were turned in prior or at the meeting but a number of troop still have not turned in their reports. They can be mailed or emailed directly to Melissa.
Volunteer still needed
Clipboards passed around again for all volunteer rolls.
Cookie U was cancelled due to lack of volunteers and instead our Service Unit will be attending the Cookie-U hosted by SLO. Volunteers are still needed for that date as well.
Fall Product Sales
Products will be available for pick up on Saturday; an email was sent confirming each troop’s time slot. For troops that did not receive an email, contact Keith.
Girl’s Night Out
Girls Night Out was cancelled for this area due to lack of volunteers. The Service Unit is open to smaller recruitment ideas.
Kaleidoscope
Mentoring series begins Wednesday November 9th and continues monthly thru March. Deadline to register is November 6th.
Storage
A 5x5 storage space at El Camino Self Storage has been rented out by the Service Unit to house SU supplies and Day Camp equipment. Contact Karen if you need to add anything to the storage or are interested in borrowing any items. Nicole Anderson is working on an inventory list to be made accessible to leaders.
Event Chair Update
Venus reported that the October event, movie night, was fun and the girls that attended seemed to have a good time. Venus added that she greatly appreciated the parents that helped take down after the event.
New Business
Monthly Event – November Bunco
Our next SU monthly event is scheduled for November 13th from 2:00pm – 4:00pm at the Barn, Templeton. The girls will be playing bunco, no experience necessary. Volunteer would be appreciated and the deadline to register is Saturday November 12th.
DJ for PJ
Amanda Bean will be checking with the previous years’ event organizers to confirm if this will be occurring this year. She will report back.
Toys for tots
A toy can be donated to any local toy bank for kids in needs. The toy should be valued around $20.
Light parade
Karen Noel is chairing this event and explained that a float decoration party will be announced soon. Flyers for the event have been distributed. Deadline to register is December 1st. The parade theme is “the music and magic of Christmas.” Girls are being asked to dress up as dolls or toys, glitter, or anything “magical”.
Daisys will likely be the only ones riding on the float due to its smaller size. Bigger girls will walk. Mary will get the CDN banner to Karen to be held in the parade. Parade is rain or shine. No Santa outfits are allowed. The meeting location will be announced as the event gets closer.
Vine Street Showcase
Mary Stason’s troop will be doing Vine St. Dec 10th from 6:00pm – 9:00pm. Girl Scouts are welcome to walk by and say hello.
Monthly Event – December Winter Around the World
The December 11th monthly event will be Winter Around the World. Flyers will be distributed shortly. Volunteers are still needed.
Operations Christmas Child
Boxes can be dropped off at local churches. The Operation Christmas Child website has more detailed information including drop off locations and times, as well as what can be included in the boxes. https://www.samaritanspurse.org/operation-christmas-child/drop-off-locations/
Each box should include a $7 check for shipping. If your troop would like patches for participating, notify Jeanne Gard via email with the quantity needed. The cost is $1 per patch.
Day Camp Planning meeting
Being held at the Atascadero office on Nov 16th at 6:30pm. This is a brain storming meeting and open to any interested volunteers. Email Dana or show up.
Website
SU meeting minutes posted within a week of the meeting.
Visit the website for up to date information and dates. Including events calendar.
Group Discussion
Dana asked the group their opinion on holding breakout sessions, discussions, or round table after each regular meeting. Many leaders were interested and particular appreciated the opportunity for leaders of specific age groups to brain storm ideas.
These discussions will occur as long as the regular meeting is kept to under an hour. Those attending are not obligated to stay after for discussion.
One leader suggested an optional opt-in leader contact spread sheet be compiled as a resource for one another. It was agreed by most of the group and a signup sheet will be created.
Next Meeting
Bring DJ’s for PJ’s (Amanda is still confirming this) and Toys for Tots donations.
DJs for PJs updates will be disseminated via email to leaders. SU team will be around after each meeting to answer questions.
The next meeting date is scheduled for Thursday December 1st at 6:30 at The Barn, Templeton. Any changes will be sent out by e-mail and posted on the website.
Adjournment:
Meeting was adjourned by Dana Bolotin at 7:30 PM
Minutes respectfully submitted by: Melissa Garcia