Exhibit A
······FY 08-09 Budget Reductions······
GENERAL FUND (110)
City Manager’s Office
General Fund Savings
Prorated
Annual FY 08-09
1. / Reduce line items in the City Clerk’s Office (110-1161)Training / $ 650 / $ 400
Books, Manuals / 500 / 500
Travel / 700 / 200
Building and Equipment / 500 / 500
Miscellaneous / 100 / 100
Special Programs / 600 / 450
Total / $3,050 / $2,150
Service Impact: These reductions would eliminate the Block Party Program, future purchase of leather-bound City Councilmember binders, some training in the City Clerk’s Office for staff, and reduce any expenditure growth in accounts.
Effective2-3-09
Department Total / $3,050 / $2,150General Services Department
General Fund Savings
Prorated
Annual FY 08-09
2. / Reduce IT staff training by 50% (110-1228, 110-1232) / $10,000 / $ 8,000Service Impact: IT staff may not have the opportunity to learn the most current technology. This may take more time for them to troubleshoot technological problems, as they might have to research the issue before solving it since they may not have had training on the subject.
Effective2-3-09
3. / Discontinue citywide training provided by consultant(110-1228)
Professional Services
Revenue from other agencies
Total / $25,500
(2,400)
$23,100 / $ 3,000
0
$ 3,000
Service Impact: Four Microsoft Office 2007 software classes will be eliminated in FY 08-09 and the entire training program will be eliminated in FY 09-10. This means employees will have fewer opportunities to learn Microsoft Office. This could result in an increase in Help Desk service calls from employees who are unfamiliar with the new Microsoft Office 2007 software.
Effective2-3-09
4. / Reduce network wiring services (110-1228) / $10,000 / $10,000Service Impact: Most of the City’s network wiring infrastructure has been addressed over the last several years, and with the emerging technology of wireless throughout the organization,the need for the network wiring services in this fiscal year has been reduced beyond what was originally anticipated.
Effective 1-1-09
Department Total / $43,100 / $21,000Personnel Department
General Fund Savings
Prorated
Annual FY 08-09
5. / Reduce line items (110-1311)Training / $ 4,000 / $ 2,000
Advertising / 6,000 / 3,000
Legal / 7,000 / 3,500
Medical/Psych / 4,000 / 2,000
Professional Services / 5,000 / 2,500
Travel & Meeting / 1,000 / 500
Services – Other / 6,000 / 3,000
Special Recruitments / 5,000 / 2,500
Total / $38,000 / $19,000
Service Impact: Reduced recruitment expenses and activity during hiring freeze; reduced training and networking opportunities; curtailed travel and legal expenses.
Effective 1-1-09
Department Total / $38,000 / $19,000Financial Services Department
General Fund Savings
Prorated
Annual FY 08-09
6. / Share full-time Management Analyst I position 50/50 with Development Services Department (110-1414, 110-1424, 110-1431, 110-1441) / $23,221 / $13,430Service Impact: The current level of monitoring and reporting of treasury and revenue functions will be decreased and/or eliminated. The monthly Treasurer’s report will be streamlined. Cash flow analysis will be performed every other week instead of every week. The position will perform only fundamental cash management functions related to payroll and weekly cash monitoring, and will have limited ability to complete special projects and assist division managers, equating to delayed response time to research and other requests. Investment Advisory Committee responsibilities will be shifted to other staff as will assistance with Revenue budget preparation.
Effective 1-1-09
7. / Eliminate most coffee supplies except those used for official City sponsored meetings/events (employees to furnish their own coffee, sugar, etc.) (110-1441) / $ 4,875 / $2,000Service Impact: This action will require that the employee users of each kitchen area purchase and pay for the coffee and related supplies they use.
Effective 3-1-09
8. / Require that paper plates, napkins and cutlery be used only for official City sponsored meetings and events (110-1441) / $ 5,320 / $2,500Service Impact: This action will require that employees purchase their own paper plates, napkins and cutlery supplies.
Effective 3-1-09
9. / Curtail the use of bold color (Astrobright) paper and use pastel (soft color) paper (110-1441) / $ 1,000 / $500Service Impact: Bold colored paper is very costly compared to soft colored (pastel) paper. This action will limit the availability and use of bold/bright colored paper for City advertising and could have some degree of negative impact on the effectiveness of advertising for City events.
Effective 2-1-09
10. / Reduce the quantity of color copies made on color copy machine (110-1441) / $ 3,300 / $ 1,000Service Impact: This action will require City departments to exercise more caution and discretion in opting to have documents printed in color rather than standard black and white copying. A process requiring either a supervisor or manager to approve the extra cost of color copies will be put in effect.
Effective 2-1-09
11. / Reduce monthly lease cost for copying equipment (110-1441) / $ 14,400 / $ 6,000Service Impact: There is no negative service impact to this action. The Purchasing Agent, through diligent research and review of competitors’ high speed duplication (copy) systems, successful negotiations and the use of new Cooperative Purchasing Agreements, was able to reduce the ongoing lease costs while obtaining new equipment that is equal or better than the existing equipment.
Effective1-1-09
Department Total / $52,116 / $25,430Police Department
General Fund Savings
Prorated
Annual FY 08-09
12. / Eliminate professional development conferences (110-2111) / $23,850 / $11,000Service Impact: Police Department personnel will not be able to attend professional conferences, including, but not limited to, the California Chiefs’ Conference, California Police Officers’ Association Conference, etc.
Effective 2-1-09
13. / Eliminate CitizenAcademyProgram Supplies (110-2111) / $ 750 / $ 750
Overtime (110-2131) / 6,000 / 6,000
Total / $ 6,750 / $ 6,750
Service Impact: The annual CitizensAcademy, a 12 week overview of law enforcement practices, will not be offered to citizens in Brea and Yorba Linda.
Effective: 1-1-09
14. / Eliminate special meetings and travel, including off-site workshops (110-2111) / $ 9,295 / $ 7,000Service Impact: Police Department personnel will no longer attend team building workshops for the various divisions of the department, as well as no longer provide other miscellaneous trainingopportunities.
Effective1-1-09
15. / Eliminate Police Explorer/Junior Cadet Program budget(110-2112) / $ 20,000 / $ 8,400
Service Impact: Brea will no longer provide a budget for an Explorer Scout Post for teenagers in Brea and Yorba Linda. Funding for the programs will have to come from fundraising and donations. Explorers provide much volunteer labor at City events. Eliminating this budget possibly will reduce their availability for such events, resulting in overtime for full-time officers or other
personnel to do that work. Junior Cadets is a similar program from those younger than 14. There are no other law enforcement programs for that age group in the area.
Effective2-1-09
16. / Eliminate two part-time regular Administrative Clerk II positionsSalaries and Benefits (110-2121, 110-2122) / $42,229 / $42,229
Yorba Linda Offset (110-3635) / (20,692) / (20,692)
Total / $21,537 / $21,537
Service Impact: Both positions are currently vacant and have been vacant the entire fiscal year due to the hiring freeze. The clerical duties assigned to each have been redistributed to existing full-time and part-time clerical positions. The overall impact is a lengthier wait time for the completion of non-urgent clerical duties in Police Records and Police Investigations.
Effective 7-1-08
17. / Eliminate RNSP detective positionSalaries and Benefits (110-2121, 110-2131) / $98,678 / $32,564
Revenues from Asset Recovery (230-3728, $65,000; Non-General Fund) / N/A / N/A
Total / $98,678 / $32,564
Service Impact: This position is a member of the Regional Narcotics Suppression Program (RNSP) task force, the lone remaining group in OrangeCounty that investigates major narcotic trafficking. Any direct impact to service within the City of Brea is likely minimal, but the loss of the position at RNSP may havesignificant impacts on the regional program’s investigative efforts.
Effective3-7-09
18. / Eliminate Downtown bicycle patrol overtime (110-2131) / $101,920 / $50,960Service Impact: There will be no police officers assigned as supplemental resources for the existing Downtown Liaison Officer. This will mean that on weekends nights, there willbe one officer dedicated to handle calls for service and provide proactive patrol in the Downtown area. Patrol officers will be utilized to provide back-up to the Downtown Liaison Officer, or will handle calls for service when the Downtown Liaison Officer is otherwise busy.
Effective 1-1-09
19. / RestructurePolice Reserve Program duties (110-2131)Salaries and Benefits (110-2131) / $15,178 / $ 6,375
Overtime (110-2121, 110-2131) / 18,900 / 7,938
Expenditures (110-2131) / 500 / 0
Total / $34,578 / $14,313
Service Impact: This action will change and reduce the roles of a part-time resource for Patrol and other divisions of the Police Department. Currently, the Reserve Officer handles prisoner security and transportation details, assists on patrol incidents, and provides police resources at special events. The Reserve will now only work as a firing range instructor (300 hours annually) and at other select special events(60 hours annually). This will reduce the use of full-time officers at an overtime pay rate, creating the savings reflected above.
Effective 2-1-09
Department Total / $316,608 / $152,524Fire Department
General Fund Savings
Prorated
Annual FY 08-09
20. / Eliminate vacant Fire Protection Analyst position (110-2231) / $83,221 / $64,096Service Impact: The Fire Protection Analyst performs plan check, analysis, and field inspection services to ensure that proposed development and tenant improvements meet all current fire safety standards. The position ensures that the proposed development tenant improvements include state of the art fire protection and detection devices. Since the position has been vacant, the Fire Department has used, and will continue to use, contractors to provide these services. The recipients of the services pay fees that offset the cost of the contractor.
Effective 9-1-08
Department Total / $83,221 / $64,096Development Services Department
General Fund Savings
Prorated
Annual FY 08-09
21. / Share full-time Management Analyst I position 50/50 withFinancial Services Department
Salaries and Benefits (110-3111; 110-3121) / $88,295 / $88,295
Expenditures (110-3111) / 700 / 700
Total / $88,995 / $88,995
Service Impact: The elimination 50 percent of the Management Analyst I in the Engineering and Administration Division will reduce the ability of the Development Services Department to: (a) provide transportation services to the Brea community, including the elimination of the Brea Shuttle general demand, taxi and Brea trolley services; and (b) provide sufficient processing time for various administrative agreements including professional service agreements and grants.The duties of the position will be focused onreimbursable, non-General Fund, CIP/Cost Center functions.
Effective 1-1-09
22. / Eliminate full-time Associate Planner positionSalaries and Benefits (110-3111) / $69,717 / $23,215
Expenditures (110-3131) / 630 / 0
Total / $70,347 / $23,215
Service Impact: The elimination of the Associate Planner in the Planning Division is anticipated to result in related incremental service reduction impacts; including: (a) shift to conduct Planning commission meetings from twice per month to once per month; (b) less availability for service hours to the public at the front counter; (c) increase response times to telephone inquiries (no longer able to guarantee 24-hour turnaround) for zone verifications, code regulations/understanding and discussion/feedback on concept level land use or construction proposals; (d) reduce or eliminate representation at Regional Planning meetings including OCCOG or SCAG; (e) conduct screen checks once per month rather than twice per month; (f) shift internal staff Plan Review meetings from twice per month to once per month; (g) less availability of times for applicants to meet with Planners; (h) less time to perform specialty projects (e.g. further review of church in industrial zone standards, historic preservation, etc.); (i) use more consultant services to provide CEQA reviews above “exemption” (e.g. Neg Dec or EIR); (j) provide less demographic research for the public and businesses; (k) shift to producing the Annual Demographic Fact Sheet on a bi-annual basis together with similar assignments and (l) increased wait times to get Planning Commission scheduling, Plan Check review/approval and Temporary Sign permits.
Effective 3-1-09
23. / Reduce Building Plan Check contract services (110-3141) / $25,000 / $20,000Service Impact: The reduced funding for Building Plan Check Services in the Building and Safety Division will result in a decrease in outsourced plan check reviews that may increase the wait times for Plan check review/approval.
Effective7-1-08
Department Total / $184,342 / $132,210Community Services Department
General Fund Savings
Prorated
Annual FY 08-09
24. / Fitness/Wellness: Increase revenues with addition of Silver Sneakers Program (110-3676) / $25,000 / $18,750Service Impact: The Silver Sneakers Program is a new program for senior citizens offered through Secure Horizons, Blue Shield, Care First, Humanicard, and Wellpoint-Anthem BC/BS. Seniors move to the music through a variety of exercises designed to increase muscular strength, range of movement, and activity for daily living skills. The program costs a participant $3 per visit and all marketing materials are handled through the insurance providers.
Effective9-1-08
25. / Youth & Adult Sports: Reduce part-time adult and youth basketball staff from four to three (110-4233) / $5,150 / $2,575Service Impact: This action will reduce front-line customer service to 400+/- paying participants. Staff may not be able to respond to altercations and/or disputes as effectively with three employees as they have in the past with four.
Effective 1-1-09
26. / Babysitting/Kid Watch: Reduce supplies (110-4224) / $1,300 / $ 650Service Impact: Reduce supplies to a minimum; e.g. paper and crayons. The program will no longer include arts and crafts, educational elements, learning toys, etc.
Effective1-1-09
27. / Administration: Reduce travel and meeting expenses for staff and commissioners (110-4311) / $10,300 / $5,150Service Impact: This action will reduce staff and Commissions’ ability to participate in ongoing learning opportunities and best practices, a key value of the City of Brea.
Effective1-1-09
28. / SeniorCenter: Eliminate Senior Community Services Supervisor position; add part-time regular Community Services Leader position; eliminate Senior Travel Club program and the Senior Retirement Expo eventSalaries and Benefits (110-4311, 110-4521) / $103,811 / $94,516
Expenditures (110-4521) / 29,000 / 29,000
Revenue (110-3671) / (34,000) / (34,000)
Total / $98,811 / $89,516
Service Impact: This action will eliminate the full-time Senior Community Services Supervisor position at the BreaSeniorCenterand transfer the supervisory responsibilities to the Family Resource Center Supervisor. The position has been vacant since September 1, 2008, and has not been filled due to the hiring freeze. The elimination of the position will result in the reduction of several programs at the Brea Senior Center, including, but not limited to, the Retirement Expo, Senior Travel Club, the What’s Doing’ Newsletter, Recreation and Exercise Classes, and the annual TLC luncheon. This action will also negatively impact the ability to expand or add programs.
Effective 9-1-08
29. / Add part-time intermittent Facility Worker hours in Facility Reservations to perform set-ups for evening Facility rentals / ($6,297) / ($2,645)Service Impact: The elimination of Building Division Maintenance Services Workers (see #33 below) during week-day evenings eliminates staff to set-up for paid facility rentals at City facilities. The Facility Worker hours needed to perform this task are part-time intermittent and will only be used on an as-needed basis.
Effective date2-1-09
Department Total / $134,264 / $113,996Maintenance Services Department
General Fund Savings
Prorated
Annual FY 08-09
30. / Eliminate open vacancies in the Streets Division:- One (1) full-time Maintenance Services Worker I position (110-5121)
- One (1) part-time regular Maintenance Services Worker I position (110-5125)
$20,245
$69,711 / $41,057
$20,245
$61,302
Service Impact: As infrastructure ages, the need for maintenance services increases. The City’s addition of street amenities in the South Brea Lofts area has recently increased the number of benches, lights and trash cans this division maintains. This action to reduce staff will further reduce the Division’s ability to perform needed services on streets, sidewalks and center islands, increase the response time for graffiti removal in the City, and could lead to increased customer complaints.
Effective 9-1-08; 7-1-08
31. / Eliminate open vacancy in the Parks Division (110-5141):- One (1) full-time Maintenance Services Worker I position
Service Impact: This action will cause the average number of acres maintained per employee to increase. Currently, each Parks employee maintains 12.31 acres, whereas the standard when fully staffed has been 7.69 acres per employee. Reduced maintenance will translate to a lower-quality park experience for users. Park amenities (restrooms, benches, etc.) are already not being painted as often. Not fertilizing and aerating lawns as often will affect long-term sports turf performance. User groups and the general public will notice a reduction in services such as court (tennis; basketball) cleaning, rototilling playground sand, cleaning birthday party areas, etc.
Effective 11-1-08
32. / Eliminate trail maintenance funding from Parks Division budget (110-5141) / $3,755 / $3,755Service Impact: This action will result in the elimination of all trail maintenance. Any maintenance will be done only on an as needed basis by existing Parks Maintenance staff. Any trail maintenance will defer other park maintenance activities.
Effective 7-1-08
Department Total / $ 146,703 / $ 114,126GENERAL FUND (110) TOTAL / $1,001,404 / $644,531
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Exhibit A
BUILDING OCCUPANCY FUND (490)
Maintenance Services Department
Building Occupancy Fund Savings
Prorated
Annual FY 08-09
33. / Eliminate open vacancies in the Building Maintenance Division (490-5151):- Three (3) full-time Maintenance Services Worker I positions
Service Impact: All of the positions recommended for elimination are currently vacant due to the hiring freeze implemented at the beginning of the fiscal year. This action will permanently reduce the capacity of the Building Maintenance Division to provide customer service to internal and external customers. Improvement projects will continue to be deferred and mandatory maintenance will continue to take longer to complete. Services such as setting-up rooms for Facility Reservations and other City events will the affected. The lack of Building staff assigned to the evening shift creates a need for part-time intermittent hours in Facility Reservations to set-up facilities for paid rental clients. See # 29 above, which reflects the new cost to the General Fund. It is also anticipated that noises and equipment will be more visible during normal business hours.
Effective 8-1-08; 10-1-08
BUILDING OCCUPANCY FUND (490) TOTAL / $ 155,901 / $ 99,930TOTAL -- GENERAL FUND (110) &
BUILDING OCCUPANCY FUND (490) / $1,157,305 / $ 774,461
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