GAINESVILLE-ALACHUA COUNTY REGIONAL AIRPORT AUTHORITY
Thursday, November 21, 2002 - 5:00 p.m.
Flightline Gainesville - Conference Room
Monthly Meeting
AGENDA
CALL TO ORDER BY THE CHAIR
ROLL CALL
GACRAA MEMBERSHIP
Mr. Cain Davis’ military reserve unit has been activated. Since he anticipates being on duty for at least a year, Mr. Davis has resigned as a member of the Gainesville - Alachua County Regional Airport Authority. The Governor’s Appointments Office has been notified of this new vacancy.
DETERMINATION OF A QUORUM
ANNOUNCEMENT
Mr. Frank Stagl, Deputy Federal Security Director, is the Transportation Security Administration on-site official assigned to Gainesville Regional Airport.
APPROVAL OF MEETING HIGHLIGHTS
The Airport Authority will review and approve the GACRAA monthly meeting Highlights of
October 17, 2002.
Recommendation: Motion to approve the meeting Highlights of October 17, 2002, and authorize the Chair and Secretary/Treasurer to execute the document on behalf of the Airport Authority.
ADOPTION OF AGENDA
Citizens Input – Non-Agenda Items
Airport Authority Input – Non-Agenda Items
Consent Agenda - None
Airport Business:
1. Gator Skeet and Trap Club, Inc. Lease Agreement
2. Resolution 03-001 Transportation Security Administration (TSA) Lease Agreement
3. General Aviation Committee Report
· 3A. Consolidated Communications Antennae
4. Air Service, Advertising and Marketing Committee Report
Information Items
· Project Summary
· Passenger / Cargo Statistics
· Fuel Statistics
· Budget Report
Tenant Reports
Airport Authority Attendance
Adjournment
AIRPORT BUSINESS
1. Gator Skeet and Trap Club, Inc. Lease Agreement
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The current lease between the Airport Authority (GACRAA) and the Gator Skeet and Trap Club is scheduled to expire December 31, 2002. A real estate appraisal was completed by Andrew Santangini in June of 2002. On July 16, 2002, correspondence was received from Mr. Santangini that stated the fair market rental value was estimated at $6,298.00 per year or $524.83 per month. The rental rate for the proposed five-year lease was based on five-year U.S. Government Bonds which yielded 3.84% when the appraisal was completed. The monthly rental rate for the expiring five-year lease is $288.36 per month. The lease has been revised and approved by the attorney for the Authority for execution. Aside from the increased rental rate, the other major revision was the deletion of the requirement for the Club to maintain a radio to monitor the air traffic in and around the Airport. This revision was made with the concurrence of the Orlando Airports District Office.
Recommendation: Motion to approve the Lease Agreement for execution by the Director of Aviation.
AIRPORT BUSINESS
2. Resolution 03-001 Transportation Security Administration (TSA) Lease Agreement
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The Transportation Security Administration (TSA) has federalized the screening checkpoint by hiring and training screeners to operate the screening checkpoint and to check all baggage being loaded aboard air carrier aircraft. To accommodate this realignment, certain space requirements are needed to house TSA personnel.
TSA’s desire is to lease up to 1,000 sq. ft. of space at the airport. The General Services Administration (GSA) will actually lease the space from the airport and TSA will lease the space from GSA.
The Director of Aviation has identified four (4) rooms (total square footage: 970 sq. ft.) that can be leased by GSA until the terminal is renovated as recommended by the Master Plan update. GSA desires to lease these four (4) rooms and make them available to TSA until such time that a renovation is completed and space reallocation can be completed.
The Attorney for the Authority has reviewed the agreement and GSA has reviewed the agreement. GSA has requested two (2) signed copies of the agreement for implementation.
A copy of the Lease Agreement is available in the Administration Office for viewing.
Recommendation: Motion to approve Resolution 03-001 ratifying and sanctioning the Lease Agreement between GSA and GACRAA as executed by the Director of Aviation. ROLL CALL VOTE REQUIRED.
AIRPORT BUSINESS
3. General Aviation Committee Report
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The General Aviation Committee met on October 24, 2002.
Recommendation: Listen to the Committee’s report and any recommendations.
AIRPORT BUSINESS
3A. Consolidated Communications Antennae
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The quality of cellular communications is quite poor at the airport, and no opportunity exists for new communications providers to locate antennae in this area. Airport staff has received several proposals from firms interested in locating communications antennae at Gainesville Regional Airport. The proposals range from installing a single cellular antenna in the mast of a flagpole to installing a tower for multiple communications providers; legal council has recommended a Request for Proposal (RFP) approach to selecting a tower developer. Staff feels that following the county approach and encouraging consolidated towers is prudent, and that locating a consolidated communications tower on airport property will both enhance safety and improve the revenue stream at the airport. The proposed RFP would encourage a consolidation of communications antennae to be located on a single tower, which would serve everything from cellular and digital formats, to digital 2-way communications for law enforcement and emergency response.
Recommendation: Motion to direct the Director of Aviation to solicit proposals from consolidated communications antennae developers, rank the proposals and bring a staff recommendation back to the GACRAA board for consideration.
AIRPORT BUSINESS
4. Air Service, Advertising, and Marketing Committee Report
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The Air Service, Advertising & Marketing Committee met on October 24, 2002.
Recommendation: Listen to the Committee’s report and any recommendations.
PROJECT SUMMARY
· Port-A-Ports
The Authority now owns one Port-A-Port; the eight units formerly located west of Gulf Atlantic have been moved. Punch-list completion and acceptance of work by the individual Port-A-Port owners is underway. Power to the new pad is being installed.
· FBO Request for Proposal (RFP)
A memorandum of agreement has been worked out to place the Flightline management contract on sixty days notice when appropriate. An RFP has been sent out; a mandatory pre-proposal meeting has been scheduled for December 5.
· Gulf Atlantic Facilities
Gulf Atlantic has several month-to-month leases in place. The GA Committee will make a recommendation regarding an RFP for these facilities after the FBO solicitation is complete.
· Fencing/Access Control Project
The fencing is complete; the contractor still needs to install some access control components. Training for GA pilot gate operation and access, and ID production is underway.
· GA Ramp Rehabilitation Project
The project is complete. Administrative closeout is underway.
· Airfield Lighting Project
REILs have been installed. FAA acceptance of RVR equipment is pending. Cable is on order.
· Recruitment of Military Operations to the Airport
Bob Van Riper will begin an outreach to military units to encourage military aircraft operations.
· Access Road Projects
Funding for a new access road from Waldo Road to the airline terminal, an upgrade to the existing access road to the airline terminal, and an extension of the Airport Industrial Park road will be requested as a demonstration project in the upcoming USDOT reauthorization legislation. The North Central Florida MTPO endorsed the projects as part of their plan on August 8, 2002. These three projects were identified in the 1987 Master Plan.
· Runway 10-28 Rehabilitation
Geotechnical survey, topographical survey, aerial photography, and alternative rehabilitation analysis is underway.
· Airport Master Plan Update
A Task Order for Reynolds, Smith & Hills to produce a Master Plan Update has been approved. Task Order administration is being completed. Master Plan kickoff is anticipated in early December.
· Environment Assessment of Runway 6-24
A Task Order for Reynolds, Smith & Hills to produce on Environment Assessment for Runway 6-24 has been approved.
· PFC Application
The FAA has approved our Passenger Facility Charge (PFC) application. Airlines have been notified and collection will begin January 1, 2003 at $4.50 per passenger.
· Airline Terminal Renovation
RS&H has been asked to develop a scope of work for a Task Order to perform renovation design.
· TSA Baggage Screening
A plan to accomplish baggage screening in front (to the south) of the airline ticket counters has been developed. Construction will begin in November. Baggage screeners have been hired.
· TSA Passenger Screening Checkpoint Transition
TSA employees are now screening passengers. Construction to shift the checkpoint south (towards the front of the terminal) should take place in November.
· Archery Range
The City has elected to move the archery range to land it owns off Wacahoota Road effective January 2004.
· Skeet Range
The lease expires December 31, 2002. Staff is working with personnel from the Skeet Range to develop and implement a new lease agreement before the expiration date. Staff has coordinated with the Airports District Office (ADO) to incorporate any special FAA requirements.
· Therapeutic Massage Concession
RFP 02-007 for a Therapeutic Massage Concession was advertised on October 20, 2002. On October 25, 2002, a pre-proposal conference was held at the airport and one interested party attended. The bid closed on November 13, 2002; one non-responsive bid was received. The bidder failed to include any proposal for remuneration to the airport.
Budget Report will be provided prior to the meeting.
TENANT REPORTS: Airport Tenants Association
Gainesville Pilots Association
AIRPORT AUTHORITY INPUT
AIRPORT AUTHORITY ATTENDANCE
NOTE: If any person decides to appeal any decision made by the Airport Authority, with respect to any matters considered at a public meeting, they will need a record of the proceedings and for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
Person with disabilities who require assistance to participate in the meeting are requested to notify the Airport’s Administrative manager at (352) 373-0249 at least 48 hours in advance, so that their needs may be accommodated.
GUIDELINES FOR ADDRESSING
THE GAINESVILLE - ALACHUA COUNTY REGIONAL AIRPORT AUTHORITY
(GACRAA)
GAINESVILLE, FL
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The GACRAA invites and encourages participation by petitioners and members of the public. This may be done by appearing at GACRAA meetings and meetings of GACRAA Committees.
REQUEST TO ADDRESS GACRAA
being placed on the printed agenda for monthly meeting)
1. Call the Director of Aviation’s Office no later than 4:00 PM ten (10) days preceding the monthly meeting.
2. Provide the following information to the office:
a. name, address, and occupation;
b. persons, group, or interest represented;
c. general subject of request; and
d. action sought by GACRAA
3. Routinely the monthly meetings begin at 5:00 PM; locations vary.
4. At the appropriate time on the agenda, the Chairman will recognize the citizen wishing to
address GACRAA.
5. After being recognized, the citizen should step up to the microphone on the lectern,
unless otherwise indicated by the presiding officer, and give his/her name and address in
an audible tone of voice.
ADDRESSING GACRAA
(if not on the printed agenda)
1. A citizen may ask to be recognized under the category CITIZEN INPUT - NON-
AGENDA ITEM.
2. See 5 above.
Or
1. A citizen may ask to be recognized to speak on a particular topic that is under discussion.
2. See 5 above.
ADDRESSING GACRAA COMMITTEES
1. The following are sources for where and when GACRAA meetings will be held:
a. Airport Administration Office (373-0249).
2. A citizen may ask to be recognized by the Chairman of the Committee to speak on the topic under discussion.
ADDRESSING GACRAA: All remarks shall be addressed to GACRAA as a body and not to any member thereof. No person other than a member of GACRAA and the person having the floor shall be permitted to enter into any discussion, either directly or through a member of GACRAA, without permission of the presiding officer. No question shall be asked except through the presiding officer.