WAMSS Board Meeting – UW South Lake Union 03-04-2016

MEETING TITLE: WAMSS Board Meeting
DATE: Friday, March 4, 2016 Start Time: 10:00am End Time: 11:30 am Location: UW South Lake Union, Seattle
RECORDER: Amy Tangonan – Secretary
PRESENT: Michele Sabol – President , Heidi Martinez - President - Elect, Barbi Donovan – Past President, Molly Nagel – Treasurer, Korrine Gonzales - Eastern Chapter President, Lisa Fox - Western Chapter President
ABSENT: Vikki Gore – Strategic Planning Chair
COMMITTEE CHAIRS: Michelle Lyski - Bylaws Chair, *Shannon Rochon - Communications Chair, *Allison Chapman - Education Chair; * Michelle Hacker – Scholarship Chair (*Denotes –phoned into meeting)
ITEM / DISCUSSION / PROPOSED ACTION / RECOMMENDATION/CONCLUSION / FOLLOW-UP
CALL TO ORDER: / Michele Sabol called to order at 10:00am / Informational / None
REVIEW OF PREVIOUS MINUTES: / Minutes reviewed from January 15, 2016 – approved. / Action – first by Molly and second by Barbi
Treasurer Report / Molly reported the treasurer report budget for 2015 – 2016. As of 2/29/2016 we have a balance of $53,607.14 with the income of $16,638.77 and expenses of $12,350.69 with a total income minus expenses $4,288.08. There is one outstanding on web posting invoice. Heidi was under budget when she attended the leadership meeting. Molly to send report to Kim to post on website. Report filed in minutes. / Action – first Michelle and second by Heidi
Chapter Reports / Eastern Chapter Report – Korrine Gonzales
The Eastern Chapter met on Friday January 22, 2016 at Samaritan Healthcare in Moses Lake.
Shannon Carlson, Secretary/Treasurer noted our current balance $5131.11 and we approved a CE expenditure for our next meeting and a donation of $150.00 for a gift basket as a giveaway for the upcoming annual meeting.
We updated members on the availability of additional study manuals for CPCS and CPMSM certification and encouraged use of the website for resources. We discussed the WAMSS position on HB2335 and reiterated how we as members can be an educational resource to local legislators.
Diane Witsil, CPCS, Lake Chelan Community Hospital, is our 2016 Eastern Chapter President Elect. We asked for nominations for 2017-2018 EWAMSS President Elect. Shannon shared her experience of a recent CMS survey.
Our educational presentation was “Allied Health Practitioners – The Next Frontier in Credentialing”. We had one guest attend our meeting who is considering joining WAMSS. She discovered a networking opportunity during our meeting.
The next meeting is scheduled for Friday, March 18, 2016 at Tri Cities Community Health in Pasco. The Educational topic is “Precautionary Suspensions: Follow Your Bylaws and Proceed with Caution”. This is a pre-recorded Horty Springer presentation. We have confirmed that two new WAMSS/EWAMSS members will be joining us on March 18th.
I will not be in attendance at WAMSS annual conference as I will be attending my daughter’s grad school graduation in on May 6th. I leave the reporting in good hands with Diane Witsil. I am planning to attend NAMSS in Boston in September. / Action – If no nomination for Eastern Chapter President, Korrine will step in and take on another year.
Western Chapter Report – Lisa Fox
The Western chapter’s last business meeting and CE opportunity was held on January 15, 2016, at UW Medicine‐Northwest Hospital and Medical Center. The topic was intended to be the NAMSS educational recorded webinar entitled “Delegated Credentialing: Keys to Success (part 1)” with 1.0 NAMSS CE credits available. Due to “technical difficulties” the presentation was not made nor CE’s available for membership.
Our next business meeting and CE opportunity will be today, Friday, March 4, 2016, and the presentation noted will be offered again. The topic will be Delegated Credentialing and one (1) NAMSS CE credits is available.
The Western Chapter WAMSS has solicited and received nominations and results from survey elections for the following Western Chapter positions:
·  Western Chapter WAMSS President Elect (term commencing 6/1/2016) Stephanie Fox, CPCS
·  Western Chapter WAMSS Secretary (term commencing 6/1/2016) Amy Carroll, CPCS
The treasury report is unchanged from January’s reporting. On 1/23/2016 the accounts in Bank of America closed and transferred to 1st Security Bank. I have disposed the checks and received a new checkbook from the new bank but not any statements yet. / Action – Western Chapter will be looking into nomination for Western Treasurer
Committee Reports/Action Items / Bylaws committee – Michelle Lyski
No report and no changes / Informational
Conference Planning Committee – Barbi Donovan
·  Speaker planning and schedule is complete. Need to follow up with all speakers regarding getting presentations to post on website and reconfirm A/V needs.
·  Allison Chapman has submitted to NAMSS for CE
·  Barbi, Amy, Colleen and Carrianne visited Semiahmoo 2/19 to review the venue and enjoyed a food tasting. Delicious farm to table options. Meal planning is complete for the most part. With vendor donations and chapters covering breakfast we should be within budget. Members will need to make dinner reservations and we will be eblasting regarding what to do prepare for conference.
·  As of 3/1/16 registration has been very slow, but the hotel has a few more room reservations than we have conference registration.
·  Barbi is working on submitting agenda/room & A/V needs/ menu to Semiahmoo
·  Gift will be a combo of cup, card holder and ear buds –
·  Chocolate for WAMMY awards has been purchased and labels are being produced. – Barbi and Heidi to figure out who will receive the WAMMY awards out too.
·  Vendor – as of last meeting we had two and working on getting more
Vendor attending conference for CE: $400
Non – Industry vendor no CE, meals included; $200
Non – Industry vendor no CE or meals: $100 / Attached is the spreadsheet with Agenda and Menu/Food items.
Board approved BINGO Game for annual conference with the end of the conference drawing for 20% off the $400 full conference registration only for 2017 year’s conference.
Communications Committee – Shannon Rochon
We continue to learn how each person’s roles overlap and contribute to the flow of WAMSS. Cheryle Whisenhunt published the Winter PI and was received with much kudos. Schedule for future PI’s was emailed to the Membership. A new section in the newsletter to highlight new officers will be added with some type of Q&A to give the other members who may not know them some interesting information.
Kim Stewart continues to make updates to website and will be working on better flows on the website.
Terry continues to e-blast as needed.
Shannon continues to update the membership roster as new members join and renewals come in not completed. The online registration for the conference and membership continues to cause issues. Molly created updated instructions for how to register for membership and the conference. These instructions will be posted on the website. Anyone that has not renewed by COB today will be removed from the system and will need to submit a new application if they wish to join. / Informational
Education/Lending Library – Allison Chapman
Recently Certified:
·  Cindy Jenkins, CPCS
·  Kathryn Reinitz, CPCS
Currently checked out:
·  CPCS Study Guide
·  CPMSM Study Guide
·  Verify and Comply
Purchased for lending library:
·  HCPro Verify and Comply Sixth Edition (2014) – 2 copies
·  NAMSS CPCS Study Guide (2nd Copy)
·  NAMSS CPMSM Study Guide (2nd Copy)
Website documents will be updated when books are received. / Allison proposed to expand the education committee into subcommittee -Technology, Certification Prep and Lending library coordinator.
Rita proposed to the committee to have a WAMSS Vendor table at the conferences.
Membership Committee – Heidi Martinez
-  Total Membership 225
-  Total have not renewed 35
-  Total Western Chapter 167
-  Total Eastern Chapter 58
-  Total New Membership 16
Email to Terry Halemba and Molly Nagel with updates/additions to the membership roster as they are received.
As of 3/4/2016 all renewal and new members have been sent a confirmation letter or welcome letter / Informational

Scholarship Committee – Michelle Hacker

One Margaret Geering award, 2 Certification scholarship application and 1 conference scholarship application, with1 more for conference to give out. / One more for conference scholarship to give out and Michelle will be sending out scholarship application to the scholarship members to review.

Nomination Committee – Michele Sabol

No report for Nomination Committee.
Michele welcomed Lori Hellestrae as the new incoming Board Secretary and President - Elect is Amy Tangonan.
Michele also noted that she will be helping out Western Chapter for the Treasurer position. / Informational

Strategic Planning Committee – Vikki Gore

Vikki was not presented, but Heidi spoke for Vikki stating nothing to report and that it is now up to the board and committees to make things happen.
Michele has added the priority strategic plan agenda and it will be prompt just in case of a reminder. Vikki / Informational
Old Business /

Core Values or the objective of WAMSS – Tabled for next meeting

Job Descriptions – Tabled for next meeting
WAMSS Brochure – Tabled for next meeting
Volunteer Registry – Tabled for next meeting / Tabled for next meeting
New Business / Asking Chapters to cover their own breakfast expense for the meetings? – Barbi
·  Western Chapter – 70%
·  Eastern Chapter – 30%
Chapters are now covering their own breakfast expenses for annual conference. / Board approved to have chapters pay for their annual conference breakfast.
Offer a 10-20% discount on full 3 day conference registration as a door prize during the conference? – Barbi / Board approved
Chapters giving tuition to one of their members for conference – Barbi
Michele suggested for chapters to come up with something to motivate them to come to conference / Board did not approve
Agenda – updating to strategic planning report - Heidi / Updated and adopted
Honorariums for members speaking and teaching at annual conference – Amy
Barbi noted in the pass what they have done:
Keynote speakers type – honorarium and travel expenses (including room)
Non-members – room
Members – room or $100 (whichever was more beneficial to them in case their place of employment was paying for the room)
Molly put out an idea that Honorarium should be straight money. If they are only speaking 1 hour or 2 hour it is $100 for WAMSS member and $300 for a whole day of class. / Tabled until next meeting
Open Discussion / Michele Sabol noted that Premera will be sponsoring a Starbucks gift basket and are looking for more vendors.
WAMSS Table at the annual conference – Colleen and Michelle Lyski will be spear heading the WAMSS vendor table
Adjournment of Business /

11:30am

Next Meeting /

May 3, 2016, Semiahmoo Resort, Blaine, Washington

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