Procurement documentsJN-B0803
PROCUREMENT DOCUMENTS
PUBLIC TENDER
IN ACCORDANCE WITH THE LOW-VALUE PROCEDURE
No.
JN-B0803
UPGRADE OF SOFTWARE AND HARDWARE FOR
GRAPHICS SYSTEM AVID
1
Procurement documentsJN-B0803
CONTENTS
1.INVITATION TO SUBMIT BIDS FOR THE PUBLIC TENDER
2.INSTRUCTIONS FOR MAKING BIDS
2.1.CONTRACTING AUTHORITY OF THE PUBLIC TENDER
2.2.LEGAL GROUND
2.3.BASIC RULES OF OPERATION
3.SUBJECT OF THE PUBLIC PROCUREMENT
3.1.GENERAL DESCRIPTION
3.2.Technical REQUIREMENTS
3.2.1.General technical requirements
3.2.2.General technical requirements:
3.2.3.Option
3.3.General requirements
3.3.1.Quantitative acceptance
3.3.2.Software and hardware Installation and integration
3.3.3.Final acceptance
3.3.4.Warranty period
3.3.5.Maintenance of equipment in warranty and after warranty period
3.3.6.Spare parts
4.BID DOCUMENTATION
4.1.GENERAL CONDITIONS FOR MAKING BID DOCUMENTATION
4.1.1.Clarification to the procurement documents
4.1.2.Language
4.1.3.Marking
4.1.4.Contents of a bid
4.1.5.Alternative bids and variant bids
4.1.6.Form of a bid
4.1.7.Validity of the bids
4.2.DOCUMENTS IN THE BIDS
4.2.1.Data on Bidder and bid
4.2.2.Contents of the bid documentation
4.2.3.Form »Declaration on acceptance of the public tender conditions«
4.2.4.Form of an offer that has to contain:
4.2.5.Pro-forma invoice
4.2.6.Statement of capability and eligibility for participation
4.2.7.Bank certificate of solvency
4.2.8.Warranty conditions of the Bidder
4.2.9.Declaration of the Bidder regarding the spare parts
4.2.10.Declaration of the Bidder - all the offered equipment is factory-new
4.2.11.Declaration of the Bidder regarding the software and hardware upgrades
4.2.12.Statement of the manufacturer or principal
4.2.13.Sample of the contract
4.2.14.Guarantee for the seriousness of the bid
4.2.15.Declaration, stating the Bidder shall provide a performance guarantee
4.2.16.Statement on the forwarding of data in the disclosure of the Bidder's ownership
4.2.17.Technical documentation
5.CONTRACT AWARD CRITERIA
5.1.TWO BIDS WITH EQUAL BEST EVALUATION RESULT
6.REVIEW CLAIM
6.1.LEGAL BASE AND TERMS FOR SUBMISSION
6.2.METHOD OF SUBMITTING THE REVIEW CLAIM
7.FORMS
DATA ON BIDDER AND BID
DECLARATION OF BIDDER’S ACCEPTANCE OF PUBLIC PROCUREMENT CONDITIONS
FORM OFFER - BASIC OFFER
FORM OFFER - OPTIONAL OFFER 1
FORM OFFER - OPTIONAL OFFER 2
PROFORMA INVOICE
STATEMENT OF CAPABILITY AND ELIGIBILITY FOR PARTICIPATION
DECLARATION OF THE BIDDER REGARDING THE SPARE PARTS
DECLARATION OF THE BIDDER – ALL THE OFFERED EQUIPMENT IS FACTORY NEW
DECLARATION OF THE BIDDER REGARDING THE SOFTWARE AND HARDWARE UPGRADES
STATEMENT OF THE MANUFACTURER
STATEMENT OF THE PRINCIPAL
SAMPLE CONTRACT
GUARANTEE FOR THE SERIOUSNESS OF BID NO......
STATEMENT REGARDING THE PERFORMANCE GUARANTEE
STATEMENT ON THE FORWARDING OF DATA IN THE DISCLOSUREOF THE BIDDER'S OWNERSHIP
STATEMENT ON THE PARTICIPATION OF NATURAL AND LEGAL PERSONS IN THE BIDDER'S OWNERSHIP
EXPLANATION OF THE PROCUREMENT DOCUMENTS NO. JN-B0803
1.INVITATION TO SUBMIT BIDS FOR THE PUBLIC TENDER
Pursuant to Item g) of the first paragraph of Article 39 of the Public Procurement Act (Official Gazette of the Republic of Slovenia no. 91/2015, hereinafter: the ZJN-3), Radiotelevizija Slovenija, Public Institution, publishes the public tender in accordance with the low-value procedure for:
upgrade of software and hardware for graphics system AVID.
Bids in four copies (one original and three copies) must be sent in sealed envelopes to the address:
“Javnizavod RTV SLOVENIJA, KOLODVORSKA 2,VLOŽIŠČE, 1550 LJUBLJANA, SLOVENIA”, with the postscript: "DO NOT OPEN - FOR TENDER - BID FOR TENDER NO. JN-B0803– Upgrade of graphics system AVID “. The full address of the Bidder is to be written on the envelope.
The term for acceptance of bids is until 08.00 a.m. on 22 February, 2018. Bids received after that time limit will not be counted and will be returned unopened to the Bidders.
Public opening of bids will be on 22 February, 2018at 09.00 a.m. on the premises of JavniZavodRTV Slovenija at Komenskega Street 7 in Ljubljana.
Before the public opening of the bids the present participants of the Bidders have to hand over written authorizations for participation on the public opening.
Ljubljana, 30 January, 2018 Commercial Department of
RTV Slovenija
2.INSTRUCTIONS FOR MAKING BIDS
2.1.CONTRACTING AUTHORITY OF THE PUBLIC TENDER
Radiotelevizija Slovenija, Javnizavod, Kolodvorska 2, SI - 1550 Ljubljana
VAT No.: SI29865174; Corporate registry No.: 5056497
Bids will be appraised by the General Manager appointed professional commission. The Decision on the award of a Contract will be issued by the General Manager of JavniZavod RTV Slovenija. In the evaluation of the tender the commission will take account of the criteria that are the constituent part of the procurement documents.
The chosen Bidder must enter into a signed Contract within 8 days after receiving the “Decision on the Award of a Contract”. In the case of a Bidder not entering into a signed Contract, the Contracting Authority will validate the guarantee on the seriousness of the bid.
The Contracting Authority reserves the right to vary from the published values and quantities when selecting bids, subject to available financial resources and actual needs.
In case of receiving inadmissible bids, the Contracting Authority shall annul the tender. The Contracting Authority reserves the right not to choose any of the bids (according to Art. 90 of ZJN-3).
2.2.LEGAL GROUND
The Public Procurement of JavniZavod RTV Slovenija (hereinafter referred to as: Contracting Authority) is carried out in accordance with the valid Public Procurement Act (ZJN-3) and by-laws applicable, Public Integrity and Corruption Prevention Act (ZIntPK-UPB2) and in accordance with the legislation being valid on the field of public finances and on the field that is the subject of this public tender.
2.3.BASIC RULES OF OPERATION
Every Bidder’s attempt to affect the treatment of the Contracting Authority or decision on the selection shall result in rejection of his Tender. The same applies to all attempts related to the work and decision of the Evaluation Committee.
In the period from the publication until the conclusion of the Contract the Bidder shall be not allowed to commence and perform any actions, which might prior determine the selection of a defined bid. In the period from the selection of a Bid until the Contract comes into force the Bidder shall be not allowed to commence any actions, which might cause the Contract to become void and unfulfilled. In case the procedure is stayed the Bidder shall not commence or perform any procedures, which might aggravate the invalidation or objectivity of the Review Commission.
3.SUBJECT OF THE PUBLIC PROCUREMENT
3.1.GENERAL DESCRIPTION
Software and hardware upgrade to rise functionality and improve systems. Upgrade must be applied on all Avid (ex Orad) graphics systems in Ljubljana, Koper and Maribor. The main purpose for upgrade, beside rise and improvement of functionality is compatibility and possibility to exchange project without conversion.
3.2.Technical REQUIREMENTS
3.2.1.General technical requirements
3.2.1.1.Technical documentation
A bidder must attach in the bid all necessary technical documentation (in Slovene and/or English language), which proves the fulfilment of all requested technical requirements from procurement documents.
A bidder must attach in the bid user manuals for all offered software in Slovene and/or English language. User manuals could be in PDF format but at least one printed version of user manual for each software must be delivered.
3.2.1.2.Technical standards for hardware
The offered equipment has to operate according to the PAL standards, SD (576i at 50 Hz) and HD (720p/1080i at 50 Hz):
-ITU-R BT.470-6
-ITU-R.BT472
-ITU-R BT.601/65, audio embedding SMPTE 272M
-SMPTE 292M-1998, audio embedding SMPTE 299M
-SMPTE 424M
-AES-3-1992
-AES-11-1997
All equipment powered by 230V AC must satisfy acts and regulations valid today in the republic of Slovenia to do with electrical powering (230V, 50 Hz) and safety against electrical shock in accordance with SIST EN 50160, SIST EN 60950.
Offered equipment must conform to EMC standards:
-SIST EN 50081-1:1995
-SIST EN 50082-2:1997
-SIST EN 55022-2000
-SIST EN 55024:2000
3.2.1.3.Rejection of a bid
The Contracting Authority shall reject the bid from further proceeding, in case the bid documentation does not fulfil all the conditions and requests, stated in this procurement documents.
3.2.2.General technical requirements:
-Upgrade of all software tools and applications on last official version as well as upgrade all hardware which is mandatory because of software upgrade.
-New software and hardware upgrade must be backwards compatible which means all functionality on existing project must be kept.
-At the upgrade process the Contract authority must able to determine software assignment to the certain dongle.
-Upgrade must provide the current functionality as well as all option (i.e. GPI, Page Editor, Clip recorder, Interact...).
-New software must provide connection with most common NRCS systems (i.e. Avid iNews/Media Central, AnovaOpenMedia, Octopus, ENPS) as well as connection with current Avid iNews NRCS ver3.4.5 andver 6.0.
3.2.2.1.The list of current software and hardware which must be upgraded:
LJUBLJANA
-34 pieces software for scene rendering (Render engine)
-9 pieces software for scene creation (3D Designer)
-17 pieces software for playing scenes with (Maesto Controller, 3D Play, TD Control)
-MOS Gateway software for connection with NRCS and possibility to connect at least 16 Maestro controllers
-25 floating licenses for NRCS iNews clients (iNews NRCS Plug-in)
-15 floating licenses for SAM Sqube NLE Plug-in
-Hardware upgrade for seven (7) HDVG rendering units (mandatory because of software upgrade)
-Trade in 2 (two) new generation HDVG rendering units (mandatory because of software upgrade)
KOPER
-3 pieces software for scene rendering (Render engine)
-1 piece software for scene creation (3D Designer)
-4 pieces software for playing scenes with (Maesto Controller, 3D Play)
-MOS Gateway software for connection with NRCS possibility to connect at least 8 Maestro controllers
-10 floating licenses for NRCS iNews clients (iNews NRCS Plug-in)
-2 floating licenses for Media Composer NLE Plug-in
-Hardware upgrade for three (3) HDVG rendering units (mandatory because of software upgrade)
MARIBOR
-2 pieces software for scene rendering (Render engine)
-1 piece software for scene creation (3D Designer)
-2 pieces software for playing scenes with (Maesto Controller, 3D Play)
-20 floating licenses for NRCS iNews clients (iNews NRCS Plug-in)
-MOS Gateway software for connection with NRCS possibility to connect at least 8 Maestro controllers
-10 floating licenses for Media Composer NLE Plug-in
-Trade in 2 (two) new generation HDVG rendering units (mandatory because of software upgrade)
3.2.3.Option
1 piece – HDVG2U rendering unit as CG
1 piece – Software for playing scenes Maestro Controller
3.2.3.1.Technical requests for HDVG2U rendering unit:
-Must have 2 independent channels
-Digital video graphics rendering platform with 2 HD-SDI outputs and 2 HD-SDI inputs
-At least one (1) video input must have looptrough output
-Built in linear key for all video inputs
-Must have HD-SDI output signals with embedded audio signals (at least 4 stereo pairs)
-Each channel must have built in power supply
-Each channel must be able to be synchronized to TV studio using three level or black burst video reference signal and it must have separate the input for video reference signal
-Each channel must be able to be configurated as independent channel CG (FILL and KEY);
-Each channel must be able to be controlled with Maestro control application or any other play application (i.e. 3D Play)
3.2.3.2.Requested functionality for software for Maestro Controller:
-It must be possible to control by Maestro controller application both channels
-It must work in client-server mode
-Playing templates and graphics elements must be interactive or as a successive sequence
-Must have the ability to changing data or parameters which driving templates ‘on line' (last moment changes)
-Must have a possibility to trigger templates manually, by GPI and from automation systems
-It must be capable to control ticker information in any part of screen (i.e. speed of ticker in relation of amount of text)
-It must have ability to trigger animations and sequences over TCP/IP from third part software.
-Must have possibility to include inside one template more than one clip in different file formats and different sizes; alpha from clips must be considered.
-Must have possibility to include bitmap pictures (TGA, TIF, JPG, PNG...) as an object or as a sequence of pictures
-It must allow to play clips formats MPEG-1, MPEG 2-Interlaced, MPEG 4 AVI, QT, DV, ALL HD formats as FILL and as FILL + KEY
-It must play clips specified in previous item to air directly without the need for conversion
-Must have ability to play and control same clip on each channel independent
-Must have the ability to work with NRCS system Avid i-News as well as other common NRCS (AnovaOpenMedia, Octopus, ENPS...). Additional software can be used (but not offered).
-It must have possibility to connect to object attributes to external database files (MY SQL); using EXCEL files over ODBC without writing scripts or use a third part software.
-It must have the ability to play different playlists composed by different templates (scenes)
-It must have possibility to control playing dynamic text (ticker, roll, crawl) independent regarding play list.
-It must have possibility to apply changes 'just before play'
-It must support Unicode character set
3.3.General requirements
3.3.1.Quantitative acceptance
The quantitative acceptance will be done in the warehouse of RTV Slovenija, Čufarjeva 6, Ljubljana. With the quantitative acceptance the Contracting Authority will determine completeness of delivered equipment regarding contract agreement.
The quantitative acceptance must be finished in four (4) workdays after receipt of equipment in the warehouse RTV Slovenija.
3.3.2.Software and hardware Installation and integration
Bidder must provide at least one skilled specialist who will do installation and integration on site (on all locations Ljubljana, Koper, Maribor). Contract Authority must have possibility to request to change specialist upon non- skilled person or request additional skilled specialist. All travelling expenses (hotel accommodation, flight and transportation) as well as other expenses regarding installation and integration must be included in the bid.
Installation and integration must be started at the latest within fourteen (14) days after the quantitative acceptance of the equipment and must be finished within thirty (30) days.
3.3.3.Final acceptance
It is understood that the final acceptance will be successfully done when the SW and HWis working according to the requested technical and functional requirements in the procurement documents. At this final acceptance the representatives of the Bidder can be present.
The Contracting Authority shall start with the procedure of final acceptance at the latest within fourteen (14) days after the completed SW and HW installation and integration.
All eventual incorrectness, ascertained at final acceptance procedure, is to be eliminated by the Bidder within fourteen (14) days.After this time limit the Contracting Authority may cash-in a performance guarantee.
It is understood that the final acceptance will be carried out when all incorrectness are eliminated. The incorrectness is to be specified in writing by the Contracting Authority.
After the final acceptance is successfully done, the Protocol shall be issued and signed by the Contacting Authority.The guarantee period shall start with the date the Contracting Authority has signed the Protocol of the final acceptance.
3.3.4.Warranty period
The minimal required warranty period for the whole equipment is twelve (12) months. The Bidders can offer longer warranty period.
The guarantee period shall start with the date the Contracting Authority has signed the Protocol of the final acceptance of the equipment.
3.3.5.Maintenance of equipment in warranty and after warranty period
During warranty period (at least 12 months after successful final acceptance) is required free of charge system maintenance, technical support and eventual software upgrades.
The Bidder must specify the contact data of technical support for users (location of technical support and data of persons for technical support at repairing faults).
The Bidder must enclose his own Statement with detailed information on warranty and the after warranty service support for the system, wherein the following must be evident: address of European service for offered equipment, contact person, phone, fax no., e-mail, the time period when the error will be eliminated or the Bidder will provide substitute equivalent equipment.
The Bidder must assure in his own Statement:
• In warranty period: sending of spare module (at the Bidder’s expense), by fast delivery post in time of 48 hours during working days. The request of Contracting Authority will be send by e-mail or fax message. The Contracting Authority will return broken module (at the Bidder’s expense), after receiving the spare one.
• In after warranty period (up to 5 years after final acceptance): sending of spare module by fast delivery post in time of 48 hours during working days. The request of Contracting Authority will be send by e-mail or fax message. The Contracting Authority will return broken module after receiving the spare one.
3.3.6.Spare parts
The Bidder has to guarantee the availability of the spare parts for the bidden equipment for the period of at least five (5) years after the final acceptance of the equipment.
4.BID DOCUMENTATION
4.1.GENERAL CONDITIONS FOR MAKING BID DOCUMENTATION
4.1.1.Clarification to the procurement documents
The Bidder can demand clarifications to procurement documents in electronic form only - using the formthat is the part of this documentation and send it to the e-mail address: , or the Bidder can demand clarificationsthrough the Public Procurement Portal at the publication of the subject public tender; at the latest 6 days prior to the term for acceptance of bids (i.e. till 10.00 a.m. on 16 February, 2018). Questions, not asked in the prescribed manner, will not be answered.
Questions and answers shall be published on web side: on sub-page JAVNA NAROČILA - PUBLIC PROCUREMENT under the mark Javnonaročilo JN-B0803.
4.1.2.Language
Bids have to be made in the Slovenian or English language.
4.1.3.Marking
Pages of bid documentation must be numbered and bound with string so it is not possible to add pages.
Data which will be righteously marked as confidential by the Bidder, will be used only for the purposes of this public tender and will not be accessible to anyone except persons which are included in this public tender. These data will not be read on public opening of the Bids nor will they be read afterwards. Persons, included in this public tender as well as the Contracting Authority will be responsible for protection of these data.