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Clinical School Recruitment

Pre-Recruitment Checklist for Assistant/Academic Related Posts

Vacancy Number (FOR HR TO COMPLETE):
Department:
Title of Post:
Category:
Established/Unestablished:
New Post? Position Number (from CHRIS 1):
Existing Post?
  • Position Number:
  • Previous Post Holder:
  • Has previous post holder been made a leaver on CHRIS? :

Grade:
Salary:
Part-time/Full-time:
Limit of Tenure:
Line Manager:
Checks required:
Does this post require any specific qualifications/professional registrations in advance of appointment? E.g. NMC, GMC
Occupational Health – please see page 3 to highlight what hazards the occupant will come into contact with.
Security Check - Does this post require applicants to fill in Section 2 of the CHRIS application form? YES/NO
Funding Code and type (Please specify Grant/ Central(UEF)/ Department):
Research Grant
Project Code (e.g. AAAG/001) / Tsk (e.g. 01) / Award
(e.g. RG12345) / Trans. Code (e.g. ABAE) / % of funding / From mm/yy / To mm/yy
/
/
Other Accounts
Cost Code.
Dpt CC SOF TRANS
AA AABA ECAA ABAE 0000 / % of funding / From mm/yy / To mm/yy
0000
0000
Advertising
Media Publications in addition to University Job Pages, Reporter (for established posts) and Job Centre Plus
Closing Date (please refer to attached guidelines)
Interview Date:
(must be minimum of nine days after shortlist is supplied to Recruitment Office):
Additional documentation:
Advert and Further Particulars - please attach and return with this checklist

Occupational Health/Job Hazard Evaluation

Hazard / Information
Laboratory animal, animal and insect workers / Yes
No / Include anyone who may have indirect contact,e.g, through location of office/laboratory in relation to the animal facility, include domestic (farm animals and birds). Enrolment on the Laboratory Animal Allergy (LAA) health surveillance programme will be necessary on commencement of employment.
Deliberate handling of pathogens or GMOs in categories 3 / Yes
No / Means if the person will be intentionally culturing or handling cultures of Hazard Group 3 pathogens or GMOs classified as class 3 projects on the basis of their risk to human health. Give the name of the pathogen(s):
An occupational health assessment is required prior to commencing this work.
Unscreened human tissue and/or blood / Yes
No / Work with unscreened human tissue and/or blood. The new worker should either supply documented evidence of hepatitis B vaccination and immunity (immunisation date and serology date and result) or contact Occupational Health to arrange an appointment to commence a course of hepatitis B vaccination.
Contact with patients / Yes
No / ‘Yes’ for staff working in clinical areas or laboratories where patients attend for investigation and research purposes and require a Research Passport.
‘No’ for staff based on hospital sites but with no direct contact with patients.
Classified Radiation Work / Yes
No / Means work with radioactive substances or machine generators, that is, as confirmed by a University Radiation Protection Adviser, likely to result in the individual receiving, in any year, an ionising radiation dose three tenths that of any statutory radiation does limit. A medical assessment is required prior to commencing classified radiation work.
Respiratory/Skin sensitisers / Yes
No / Means as identified through risk assessment. Depending on exposure enrolment on the OH health surveillance programme may be necessary on commencement of employment.
Toxic metals / Yes
No / Means as identified through risk assessment. Depending on exposure enrolment on the OH health surveillance programme may be necessary on commencement of employment.
Driving / Yes
No / Use of mechanised pallet trucks/fork lifts trucks, University Messenger Service and Mini Bus drivers only.
Harmful Noise / Yes
No / Means as identified through noise measurement assessment undertaken by the Safety Office. Depending on exposure enrolment on the OH health surveillance programme may be necessary on
commencement of employment.
Harmful hand arm vibration (HAVS) / Yes
No / Means as identified through HAVS measurement assessment undertaken by the Safety Office. Depending on exposure enrolment on the OH health surveillance programme may be necessary on commencement of employment.
Night Work / Yes
No / Means regular night work between 23:00hrs and 06:00hrs only not working late in the evening.
Food Handling / Yes
No / Means that the person’s work involves the preparation of uncooked food, eg chefs, not the handling of wrapped food, eg sandwiches and biscuits.
Other work requiring
health assessment / Yes
No / Answer ‘yes’ if the job requires a specific health assessment to meet the requirements of a joint employer or work placement or specific infection control measures.

Advertising

Resident Labour Market Test requirements

If the successful applicant for your vacancy requires a Tier 2 Certificate of Sponsorship, you will normally need to meet the Resident Labour Market Test (i.e. to show that efforts were made to find a suitable person for the role who is already a settled worker in the UK but none was found). In practice, this means that the following must have been included in adverts in two UKBA approved media for your vacancy:

Job title.

Location of the job (e.g. Central Cambridge, West Cambridge).

Salary range, or indication of salary package (including any guaranteed allowances or market supplements).

Any terms of the offer such as limit of tenure.

Main duties and responsibilities of the job.

Essential skills, qualifications and experience required to perform the role. It is critical to identify all requirements which will be used as justification to the UKBA for selecting a non-EEA national or for rejecting EEA candidates (as required).

The closing date for applications (this will appear automatically when an advert is generated through RAS).

If your vacancy is an occupation which is below PhD level (i.e. not in a PhD level SOC code) and has a salary of less than £71,000 then your advert must be advertised on Universal Jobmatch (formerly known as Jobcentre Plus) and one other approved medium (e.g. the University's Job Opportunities pages, jobs.ac.uk or a medium which complies with the criteria set out in theUK Border Agency's sponsor guidance) for a minimum of 28 calendar days.

If your vacancy is an occupation which is at PhD level or has a salary of £71,000 or more, you do not need to advertise in Universal Jobmatch to demonstrate the Resident Labour Market Test but you must advertise in at least two approved media (which include the University's Job Opportunities pages, jobs.ac.uk and media which comply with the criteria set out in theUK Border Agency's sponsor guidance).

The University does however advise that a post is advertised for 30 days to cover any unforeseen circumstances (e.g. Jobcentre Plus can take 2 days to process the advert which would impact on the advertising period).

Please note that if a Restricted Tier 2 Visa is required for the successful applicant, the application must be submitted to the Compliance Team on the last Friday of each month for submission to the Home Office by the 5th of the following month. The application will be considered on the 11th of that month and the outcome is declared within 5 days.

Adverts for the position requiring the Tier 2 application are valid for 12 months if the job is at PhD level otherwise it is 6 months.

Updated: January 2014 by CS Recruitment