Participant’s manual
of the International Exhibition of Flowers and Landscape Design«AstanaFlorExpo-2012»
Dear Exhibition participant!
The exhibition company "GreenExpo" welcomes you as an official participantof «AstanaFlorExpo-2012» and offers to review the information that will be necessary for you while making preparationsfor the Exhibition.
Organizers / Exhibition Company «GreenExpo» (Russia, Moscow)Exhibition company «Astana-Expo KS»
Telephone/fax / + 7 (495) 221 12 51
E-mail /
Website of the company /
DEADLINES TO PROVIDE DOCUMENTS
DOCUMENT TITLE / DOCUMENT FORM / DEADLINES TO PROVIDE DOCUMENTSApplication for additional equipment and services / Form1 / April 1, 2012
Letterforgetting of badgesfor exhibition participants
/ Form2 / April 1, 2012Applicationforseminar/presentation / Form3 / April 1, 2012
1 / Guide of a participant
DATESANDVENUEOFTHE EXHIBITION «AstanaFlorExpo-2012»
Venue:
Republic of Kazakhstan, Astana city,
Left Bank, Dostyk street 3, «Korme» ExhibitionComplex
Exhibitionmounting:April22-23, 20129.00a.m.- 6.00 p.m.
Arrivalofparticipants: April 24, 20129.00a.m. - 6.00 p.m.
Workdays of the exhibition: April 25-27, 2012
April 25-26 9.00a.m. - 6.00 p.m.
April 27 10.00 a.m. – 4.00 p.m.
Dismantling: April 28, 2012
COST OF PARTICIPATION
Theinitialpaymentamounted to 30% ofthetotal costofparticipationintheexhibitionis made during 5 daysof invoice received; pay the remaining part of the sum due byMarch 14, 2012and send the copy of payment order with the proof of payment by:
e-mail:
fax:+ 7 (495) 221 12 51
Inaccordancewithyourapplicationyouareinvoiced for additional equipment and services. Theapplicationblankissenttogetherwiththecontract-application to the address of «GreenExpo».
Incaseofbreachofpaymenttermsagainstinvoices, «GreenExpo» has a right to cancel your participation in the exhibition«AstanaFlorExpo-2012».
Attention!
For any cancellations made by the Exhibitor 60 days before the opening of the exhibition will be refunded 50% of the cost of space booked. No monies will be refunded for cancellations received less than 30 days before the opening of the exhibition.
The confirming documents (invoices and acceptance certificates) you can get upon Exhibition completion.
If you have any questions relating to payment and getting of finance documents please apply to «GreenExpo».
tel: +7 (495)221 12 51
CONSTRUCTION OF STANDS
Regardingthisissuepleaseapplytothetechnicaldepartmentof«GreenExpo»:
tel/fax:+7 (495) 221 12 51
e-mail:
Attention renters of «unequipped exhibition space» or companies that are building stands of participants.
In accordance with the General Terms of participation in exhibitions on the area of the exhibition complex «Korme» all of the developers must to pass the accreditation in the technical service of exhibition complex «Korme».
The list of documents and the cost of accreditation can be found at in section «Information» or by calling:
Head of department of building of exhibitions and technical control of stand building
Syzdykov Janat
+7 (7172) 524312 ext.number 1207
+7 701-512-0992
IMPORTANT! In case of noncompliance with terms of the passage of the accreditation of third-party developers access on the area of the exhibition complex is prohibited.
EXHIBITION CATALOGUE
1 / Guide of a participant1 / Guide of a participant
TheinformationaboutyourcompanyforpublicationintheOfficialcatalogueoftheExhibitionmustbesentto «GreenExpo» inEnglishandRussianin typing version (in amount of at most 600 symbols, including spaces) as well as the company logotype no later than March1, 2012.
IncaseofplacingofyouradvertisingmoduleyoumustmarkintheContract-applicationtherelevantparagraphinthesection “Placing of advertisementintheOfficialcatalogueoftheexhibition” andsendusafilewiththefollowingcharacteristics:
А5:
- Net size is148mm # 210mm;
- Tolerance size is 152mm # 214mm. The text must be not closer than 5 mm to the edge of each side;
- InCorelDraw 9 program, fonts shall be in curves;
- All fills and contours in the CMYK, without the use of lenses and shadows.
- Raster images: CMYK, at least 300 dpi;
- TIFF, JPEG: CMYK, at least 300 dpi.
½А5:
- Net size is 148mm # 105mm.The text must be not closer than 5 mm to the edge of each side;
- InCorelDraw 9 program, fonts shall be in curves;
- All fills and contours in the CMYK, without the use of lenses and shadows.
- Raster images: CMYK, at least 300 dpi;
- TIFF, JPEG: CMYK, at least 300 dpi.
The cost of placing of the advertising modules is specified in the Contract-application.
VISASUPPORT.REGISTRATION
On these issues please consult with the Official tour operator - partner ofthe International Exhibition of Flowers and Landscapes Design"AstanaFlorExpo-2012":
«Center TOUR» travel agency
26, Beibitshilik street, Astana, Kazakhstan.
tel/fax: +7 7172 31 64 74, 31 66 04, 32 40 80
ICQ 567 644 609
e-mail:
ADDITIONAL EQUIPMENT AND SERVICES
If you need additional equipment and/or services, please fill in an application on FORM 1 on the basis of which you will be invoiced.
BADGES FOR THE EXHIBITION PARTICIPANTS
To obtain the badges you must provide a letter (FORM 2) on the company letterhead indicating the full name of the company representatives, their positions, passport/identity card number and send it to «GreenExpo» Exhibition company before April 1, 2012by fax and replicate in MS Word format to the following e-mail address:
To participate in arrangements conducted within the Exhibition business program you need to fill in an Application for the seminar/presentation (FORM 3) before April 1, 2012.
GUARDING
Guardingoftheexhibitionexpositionduringtheexhibitionworking daysiscarriedoutfrom 6.00 p.m. till9.00 a.m.of the following day.
The guard shallbear no responsibility for safety of display exhibits during the work of the Exhibition (from 9.00 a.m. till 6.00 p.m.) as well as on days of mounting and dismantling of exhibition stands (from 9.00 a.m. till 8.00 p.m.).
Youmayorderanindividualtwenty-four-hour guarding of your stand.
WE WISH YOU SUCCESSFUL PARTICIPATION IN THE EXHIBITION
«AstanaFlorExpo-2012»!
1 / Guide of a participantFORM 1
APPLICATION FOR an additional EQUIPMENT AND SERVICES
Letter form for an additional equipment and services
(On the exhibitor letterhead)
Thecompany«______» isanofficialparticipantoftheExhibition«AstanaFlorExpo-2012» (exhibitionhall ___, stand ___) andasks you to render the following types of the additional equipment and services:
№ / Description / Measure unit / Price(Euro) / Number / Sum
1 / Carpet / sq. m. / 5
2 / Wall element (100cmх 250cm) / unit / 27
3 / Wall element (50cmх 250cm) / unit / 18
4 / Wallelementwithglass (100 х 250) / unit / 41
5 / Frieze (without printing) / unit / 9
6 / Lockable door / unit / 90
7 / Curtain unit / unit. / 12
8 / Info counter (h106 cm) / unit / 45
9 / Radial info counter (h106 cm) / unit / 54
10 / Corner info counter (h106 cm) / unit / 90
11 / Cupboard (h106 cm) / unit / 45
12 / Cupboard (h80 cm) / unit / 36
13 / Showcase (h 106 cm, 1 shelf) / unit / 60
14 / Showcase (h 106 cm, 1 radial shelf) / unit / 72
15 / Showcase (h 180 cm, 2 shelves) / unit / 75
16 / Showcase (h 250 cm, 3 shelves) / unit / 90
17 / Showcase (h 106 cm, 1 shelf ) with electric lighting / unit / 72
18 / Showcase (h 106 cm, 1 radial shelf) with electric lighting / unit / 84
19 / Showcase(h 180 cm, 2 shelves) with electric lighting / unit / 87
20 / Showcase (h 180 cm, 3 shelves) with electric lighting / unit / 105
21 / Podium (h 80 cm, 100 cm x 50 cm) / unit / 24
22 / Podium (h 80 cm, 100 cm x 100 cm) / unit / 30
23 / Podium (h 50 cm, 100 cm x 50 cm) / unit / 22
24 / Shelf stand (h 168 cm, 3 shelves) / unit / 27
25 / Console shelf / unit / 9
26 / Frame for literature (h 180 cm) floor level / unit / 27
27 / Pocket for literature (h 40 cm) wall-type / unit / 12
28 / Coat rack / unit / 5
29 / floor rack / unit / 12
30 / Table (70 cm x 70 cm) / unit / 12
31 / Table (120 cm x 70 cm) / unit / 18
32 / Round table (diameter 80cm) / unit / 21
33 / Chair / unit / 6
34 / Bar chair / unit / 12
35 / LCD TV (diagonal 82 cm) / unit / 300
36 / LCD TV (diagonal 106 cm) / unit / 360
37 / Laptop / unit / 300
38 / DVD player / unit / 30
39 / LCD projector / unit / 150
40 / Monitor for LCD projector / unit / 42
41 / Electric kettle / unit / 9
42 / Coffee machine / unit / 15
43 / Microwave / unit / 30
44 / Fridge / unit / 60
45 / Cooler +1 bottle (19 l) (dispenser) / unit / 60
46 / Table flowers / unit / 30
47 / Floor flowers / unit / 48
48 / Spot lamp (80 VT) / unit / 12
49 / halogen lamp (300 VT / unit / 24
50 / Socket 220 VT / unit / 9
51 / Socket 380 VT / unit / 90
52 / Printing / letter / 1
53 / Logotype simple (1 color) / unit / 18
54 / Logotype complex (2 and more colors) / unit / 30
55 / Pasting with oracal (colour ) / sq.m.. / 15
56 / Pasting with color stamp / sq m / 27
TOTAL:
№ / Services / Time / Price (euro)
1. / Interpreters:
- consecutive interpreting:
(negotiations, working on the stand)
Basic European languages: / 1 hour
8 hours / 30
140
2. / Stands cleaning:
- one time cleaning
- daily cleaning / 1 sq. m
1 sq.m / 0,8
2
3. / Loaders services / 1 hour / 8
4. / Electrician services / 1 hour / 10
TOTAL:
Director:______Signature Full name
Seal Date
ATTENTION!Duringstandsmountingandonthedayoftheparticipants’arrival the applicationsfor additional equipment are not accepted.1 / Guide of a participant
FORM 2
letter FORM for exhibitors badges
(Ontheexhibitorletterhead)
Thecompany «______» isanofficialparticipantoftheExhibition «AstanaFlorExpo-2012» (exhibitionhall ___, stand ___) andasks you to give badges for the following representatives:
# / Full name / Passport/Identity card number and issuing authority / PositionManager:______Signature Full name
Seal Date
APPLICATION FOR SEMINAR/PRESENTATIONFORM 3
Not later than
April1, 2012апреля______
Company:______
Person responsible for the arrangement holding: ______
Telephone: ______Fax:______
E-mail: ______
Subject of the seminar/presentation:
______
______
Pleasetake into consideration that the time is given subject to the available facilities.
Please indicate the most suitable for you variants:
April 25, 2012(10.00a.m. - 5.00p.m.) Time ______Duration ______
April26, 2012 (10.00a.m-5.00p.m.) Time ______Duration ______
April27, 2012 (10.00a.m. - 2.00p.m.) Time ______Duration ______
Techniqueforreporting: ______
______
1 / Guide of a participant