NEPEAN MASTERS SWIM CLUB
EXECUTIVE MEETING MINUTES
February 9, 2004
LOCATION
Meeting held at Walter Baker Centre in pool classroom.
PARTICIPANTS
Brian Robertson, Tina Nadeau,Anne Cole, Andrew Strachan
Barry Doucette, Irene Gunn, John Burrows
ABSENT: Stephanie Moscrip, Lorri Black, Coaching Rep, Ross Brown, Krista Durrell,
Charlie Colpitts, Donna Tolusso
APPROVAL OF PREVIOUS MINUTES (Jan 04)
Anne reports regrets that these have gone astray and will be provided as soon as located.
REGISTRAR'S REPORT
Lorri absent but Brian provided the following:
Current numbers for all groups;
GroupRegistered
A 65
B 60
C 60
D25
S 26
T33
60 out of club total of 220 are new swimmers to club.
TREASURER’S REPORT
Nothing to report.
WINTERLUDE
Andrew reported that everything is falling into place. Specifics as follows:
-156 people registered (81 women/75 men)
-heat sheets to be printed within next day
-49 swimmers from NMSC (18 women/31 men)
-10 teams from Toronto/25 teams in total represented
-at least 3 swimmers over age 80
-warm-up at 1:30 with meet start at 2:15
-1 per lane for 400m swim
-has help at registration desk but could use data inputers
-suggests that Don’s software package be updated with uplead written in for next year
EQUIPMENT MANAGER’S REPORT
No Report
PUBLIC RELATIONS REPORT
Irene indicated that press releases for meet had been sent out. Some interest in age spread and representation of older swimmers. Discussion followed and Andrew provided details requested.
V.P. REPORTS
A Group
-John formally praised the work that both Brian and Tina have done for the club and wants to encourage and support bringing new people on-line to the executive so we can all share the load.
-John also asked what was happening about the ‘reserve fund committee’.
B Group
Absent – Nothing to report
C Group
Nothing to report.
D Group
Nothing to report.
PRESIDENT’S REPORT
Executive Nominations
-Brian indicated that he will let his name stand again for president and reminded everyone to encourage nominations.
-Ian Button has volunteered to be the Registrar.
Coaching Update
-As far as coaching goes, Leslie has indicated that she will not be returning next year but that Bill would be taking over her section. Status of Tom returning still unsure at this time as he has another new full-time job. Four other coaches will return.
-Coaches are allowed to put in claims for Winterlude meet but only Dave has so far. As a reminder from earlier negotiations, they are to submit expenses with receipts. Dave has already asked to go to Provincials, which should be over by about 2pm on the Sunday. He doesn’t want to return until Monday and has asked for an extra night of accommodation and expenses. Matter discussed round-table.
MOTION by Irene to allow 2 nights accommodation, 3 days pay and 3 days meal expenses only as Friday would be a short ‘day’ and it is reasonable to expect departure from Toronto no later that 4pm on Sunday. Seconded by Tina. Motion passed unanimously.
Surplus Fund Update
-In response to John’s query on the ‘reserve fund’, Brian indicated that in addition to himself and Tina, the committee was Des Becksted, Suzanne Ballantyne, and Janet Manuel, all swimmers who have been in the club for a while but who are not on the executive. They have one more meeting required and anticipate having a policy in place in time for the May AGM. They would like to have a reserve of about 25-30% of annual expenses as this is important for longer term planning and budgeting.
Last Swim of Season
-Sunday, June 6th
-pool opens again July 2nd
-Noreen Campbell has asked about summer swim plans
AGM
-scheduled for May 4th at 7:00pm. Location TBC
-Brian does not foresee any changes in by-laws or any particular problems arising.
PAST PRESIDENT REPORT
Absent – nothing to report.
COACHES’ REPORT
Absent – nothing to report.
Next Meeting Monday, March 8th, 7:00-9:00pm
Walter Baker Centre in pool classroom
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