Government Model RFx Template
insert agency name and logo
Advance Notice
ofa contract opportunity
We will shortly be going to market
[insert name of procurement project]
[insert project reference number]
[name of agency]
[street address]
[city]
This opportunity in a nutshell
User instructions: ‘In a nutshell’ is a short, snappy summary about this procurement. Aim to quickly inform the market about what you need and why suppliers should bid. This snapshot is your chance to sell the opportunity to businesses.
What we need
User instructions: The market needs to know what you are looking to procure. Clearly summarise what this is in one or two paragraphs. Make it short, snappy and succinct. Avoid jargon and acronyms. You can include a little bit of background, if relevant.
[Example: Health for all is a new initiative that aims to improve people’s health where they live, learn, work and play. The Ministry of Wellbeing is seeking to appoint lead providers in priority regions who will be responsible for the day-to-day oversight of the programme and delivery within their local community. The Ministry will provide leadership and coordination at a national level.]
What we don’t want
User instructions: The market needs to know what is out of scope. Include this section if there are clearly outcomes or tasks that are not required.
[Example: We do not want theoretical proposals about abstract or speculative approaches to improving health in the community.]
What’s important to us
User instructions: The market needs to know how you will evaluate responses. Are you looking for the best value-for-money over whole-of-life? Are you interested in new ways of doing things and new ideas?
[Example: The Ministry is looking for credible providers who have the capability, experience and infrastructure to deliver Health for all in their community. They need to have a good track record in the management and implementation of health related programmes and effective networks and strong relationships within their local community.]
Why should you bid?
User instructions: Motivate suppliers to bid. What’s in it for them? What difference can they make? Why is your work worthwhile?
[Example: This is a unique opportunity to be part of a major New Zealand health initiative. Lead providers will support local leaders to implement voluntary initiatives that encourage families to live healthy, active lives. Through investment in community partnerships and a skilled prevention workforce, you will empower these communities to find local solutions to local needs.]
A bit about us
User instructions: The market wants an overview of what your agency does and how this procurement fits with your business or policy objectives. A short high level statement is sufficient.
[Example: The Ministry of Wellbeing works across the health sector to deliver better health outcomes for New Zealanders. The Ministry leads New Zealand’s health and disability system, and has overall responsibility for the management and development of that system.]
Interested? What’s next?
User instructions: Let the supplier know the next stages. Will you hold supplier briefings? How can they register. Who can they contact to keep up to date about this opportunity?
If you are interested please register to attend our supplier briefing/s on [insert date]. These will be held in [insert city / town] on [insert month or specific date/s]. To register please email [insert name of contact person] [insert their title/role and the unit they work in], [insert email address and hyperlink].
OR
If you are interested in this opportunity please get in touch with our contact person [insert name of contact person] [insert their title/role and the unit they work in], [insert email address and hyperlink].
We intend to go to market in [insert the quarter / month / specific date]. The opportunity will be advertised on the Government Electronic Tenders Service.