NORTH FRANKLIN SPORTS
MINUTES OF MEETING
October 16, 2012
The meeting of North Franklin Sports was held on October 16, 2012 at 7:32pm in the elementary cafeteria at Salmon River Central School.
The following members were present, Gary Collete, April Lauzon, Shawn Miller, Pete Durant, Linda Durant, Shawn Martin, Justin Moulton, and Jenna Herne.
The minutes and treasurers report were approved from the July meeting and September financials. Shawn Miller made the motion to approve the minutes and Pete Durant seconded the motion.
Equipment Update: Pete and Shawn will begin removing all the outdated and unsafe equipment to make room for the current equipment. All coaches should drop off all soccer equipment to Pete Durant’s house and he will bring it into school with him for proper storage. Justin Moulton will drop off the sprayer that he has and Tim Cook will drop off the liner that he still has as well so that they are safely stored until the spring season. As of today none of the T-Ball equipment has been returned this level is the only one with outstanding equipment. Shawn will talk to Melissa Cross about returning her teams equipment and Gary will speak with Mike Manson about his. Dawn Sisto will be giving Pete an update as to where all the hockey equipment is and what is needed and then she will be handing over the hockey equipment duties to Pete. There is some question regarding goalie equipment and where it has all gone and Pete will begin investigating to ensure we have enough sets for all the teams.
Soccer: The season is officially over and it was a great season all around. Hosting the 9-10 playoffs turned out to be a great success and the concession was able to make $370 after paying for referees. Soccer is finishing out the year with $5000 in the clear. Gary mentioned that we need to look into changing the formula for the general fund so it doesn’t all fall on the shoulders of the soccer program. Linda Durant will send out thank you letters for the people who donated as well as the people who allowed us to use their fields. Tim Cook mentioned that he would like to speak with the coaches from the 9-10 and 11-12 teams to identify if there may be interest in a summer travelling team. Also, both Adam Sharp and Chris Waterbury have expressed interest in coming down and running a soccer camp during the summer at a cost.
Baseball: NF will loan baseball money from the general fund and then baseball will need to pay it back through fundraising and tournaments. Baseball is currently minus $202 and still needs to purchase a good deal of equipment for the upcoming season.
Hockey: The cross-ice boards need to be ordered ASAP and after discussion it was decided that after speaking with Kim Treptow even if we have to pay tax they still need to be ordered tomorrow as they take approximately 4 weeks to come in. Gary will begin putting an advertisement package together for the boards. Gary sent out the white degree jersey with Corey Smith for screen printing with the new logo and discussion was had over using black jerseys vs green jerseys. Tim submitted nine (9) CKON radio bingo applications for jerseys. SEE HOCKEY BOARD MINUTES FOR FURTHER DETAIL.
Basketball: Shawn Martin has agreed to step up as the Basketball Director. He will be meeting with Bruce and Jocelyn this week to get everything from them regarding registration and organization structure. He will also be contacted Missy Conners to ask for her help. Gary Collette offered to attend meeting with Bruce if needed. Shawn mentioned that he wants to begin registration for basketball by next week.
Old Business
Website: Gary got the quote for $1500 for the website he would like to see used. There will be a $780 a year fee for subscription and there is no content limit. This cost should be covered with website advertising opportunities and then some. T-19 has already expressed an interest in paying for this advertisement. The website will be able to handle registrations, pictures, and a storefront but we will need to have someone step up and begin chronicling what we are doing through photography.
Insurance: Gary will be reviewing our current policy with King-Clark insurance and ensuring that we are covered for all sports and looking at the different numbers and needs for each sport as compared to a blanket policy.
Tax-Exempt Status: Discussion regarding what direction we needed to go in regarding our not-for-profit status and our tax-exempt status. Gary will speak with Kim Treptow about for tax-exempt status, April will contact Barbara Montour regarding 501c3 status and Jenna will contact Vaughn Aldrich regarding the legality of what we are doing.
NF Contract: Gary Collete and Tim Cook will meet tomorrow with Jane Collins regarding the North Franklin contract in particular the gym, field, and ice usage provisions.
Pizza Contract: April sent out the letters asking for bids from local pizza shops and handed in four sealed bids for review from Brasshorse, Fort’s Brickhouse, Atomic Place, and Fresh Express. After opening and reviewing the bids Fresh Express was the lowest bidder and it was a unanimous vote that we would give them the annual contract for all our end of the year parties. The contract will run from Jan 1-Dec 31. April will write up the contract and send out a letter thanking the losing bidders for putting in the bid and letting them know that unfortunately we went with someone else.
New Business:
Equipment Swap: Jenna mentioned that there needs to be equipment swaps at all the sporting registrations. People could bring their old equipment that they either want to donate or sell ad anyone registering would have the opportunity to get some gently used equipment at a great price. Everyone felt this was a great idea and would like to see Jenna move forward with this.
Donation: Bombay has $500 that they would like to give to North Franklin see Jeremy Leduc about this.
The meeting was adjourned at 8:27pm. The next meeting is November 20, 2012.