TriValley Intergroup Service Council
Minutes for November 7, 2016
I. Open with the Serenity Prayer
II. Purpose of Intergroup - Patty
III. Concept 11 from the Concepts of World Service - Randy
IV. New Members –
Kathy P. new GSR for Words of Wisdom group
V. Intergroup Representatives Questions and Concerns - none
VI. Approve Minutes October 2016 - approved
VII. Reports:
a. Treasurer – Amy C.
· August financial statement – picnic calculation on last page.
$1,067 made in profit. Please review contribution status to make sure your groups money has been reported correctly.
· September financial statement – page 6 of 6 shows Sept contributions. Please review contribution status to make sure your groups money has been reported correctly.
· General: Doing well against the budget to date; nothing out of the ordinary in profit/loss
· Both financial statements were approved.
b. Board of Directors – Annie
· Webmaster position will be taken over by Don.
· Access Chair Position – Board wants a different name. See excerpt below from October Intergroup meeting minutes. This report was from Penny P.
“Intergroup Representatives (IGR) requested approval of another chair position – Intergroup Access Chair - to take meetings to homebound members. This was approved by the Board. The Board suggests that this Chair also be responsible to taking for phone calls from people from out of town who don’t have a car and need rides to meetings. Board recommends forming an ad hoc committee to determine job requirements for position, sobriety requirements etc. Recommend 2 yrs. sobriety, 1 year commitment for this position.”
c. Office Manager – Michele C. (absent)
d. General Service District 70 – Don Z. (see report)
e. Hospitals and Institutions (H&I) Liaison – Trish C. –(absent) Don Z reported for Trish
· $139k surplus; 60% will be sent out to Intergroup; 25% to General Service Office, 5% to California Northern Coastal Area (CNCA), California Northern Interior Area (CNIA), Northern California Conference of Alcoholics Anonymous (NCCAA)
· Many women have now signed up for service in Santa Rita. Thanks for announcing this at your meetings.
f. PI/CPC Chairperson – Randy H.
· Slow month. Bivitt in Hayward – meeting suspended until security is set because they moved.
· Book drive (green can) – email Randy and he will pick up the funds. Crossroads has donated almost $160 so far. This goes until the end of the year.
· Hans group is going to write a check. Make out to (Valley Service Center (VSC).
g. Workshop Coordinator – Joan (minimum of 3 workshops)
Secretary Workshop went well – about 30 people were there.
h. Special Events Chairperson – Kecia K./Anthony S.
· Sign-up sheet available tonight for service at the Anniversary Dinner. Must show up to all meetings and be on time. There will be 3 planning meetings held at the Valley Service Center (VSC). The first will be on Nov 16, 7:00 pm. For those service positions that require a budget, you will get your budget information at the first meeting. After you have completed your expenditures, take receipts to VSC for reimbursement. This is only for positions that have expenditures. Make sure you have receipts. Don’t mix ticket sale monies with positions that you get a budget for. If you take tickets to sell, please tell them how many you have sold and how much $ you have collected. Most of the tickets will be sold at the service center. Question: Is the Intergroup Rep required to attend meetings? Answer: No, can be someone else from your meeting that takes this responsibility. Tickets will be issued in Dec. Don’t need to pay for them ahead of time. Please contact Kecia for further information.
· Anthony cannot be of service after January. Need someone to take over his position. Anthony is putting together a Special Events Chairperson Procedure Manual
i. Outreach Chairperson – Justin L. - absent
j. Hotline Chair – Susie J. / Bob W.
· Workshop – 12 people there – It was awesome! Information packet is going out this week for new people. Steve Flax spoke – office administrator for Central Office in Oakland. Lots of experience with hotline and 12 step work.
· 68 calls – total of 211 minutes
f. ACYPAA Liaison – absent
g. NCCAA Liaison – Robert –
· Conferences are hurting – it could fold; Expenses are causing problems with venues for future conference. Looking into using the fairgrounds.
· Each group can have 2 delegates. Norcalaa.org is the source for more information. Selling shirts, cups and chips starting with the Foster City Conference.
· Foster City in March will be next conference. San Ramon conference is a year and a half away. Robert would love anyone who would like to participate to contact him.
h. Webmaster – Alan C. (absent)
VIII. Old Business:
Table discussion for ad hoc Committee for Access discussion until next month.
IX. New Business: - none
X. Group Announcements
XI. Recap of Tonight’s Meeting
XII. Volunteer to do Concept 11 in November 2016 - Patty
XIII. Birthday’s since we last met
XIV. Close with the Responsibility Statement: “I am responsible…when anyone, anywhere, reaches out for help, I want the hand of A.A. always to be there. And for that, I am responsible.”
There will be a meeting next month.