MINUTES OF THE MEETNG OF THE LEO JLNC HELD ON 15TH MAY 2017

Present:

Management Side: Karen Fentem (KF) – Chair, Yvonne Watson (YW), Kelsey Hudson (KH).

Staff Side: Andrew Stevens (AS), Bilal Anwar (BA), Jonathan Fenwick (JF), Sarah McCarthy (SMc)

In attendance: Gemma Buston (GB), Caroline Pinto (CP).

1.0 / Apologies
Apologies were received from: Ryan Peers (RP), Emma Lightbody (EL), Ola Abbas (OA), PushpindrSsidhu (PS), Jon Lenton (JL), Leanne Duckett (LD).
2.0 / Minutes of the previous meeting held on 14th March 2017 were agreed as an accurate record.
3.0
3.1
3.2 / Lead Employer Update
Payroll
YW explained with effect from 1st May 2017, the Pennine Acute Hospitals NHS Trust payroll function had been outsourced to East Lancashire Financial Services (ELFS). The same dedicated and experienced payroll staff would remain on the HENW payroll contract. Contact information had been circulated via email to all staff members.
Lead Employer Contract
KF informed members the current Lead Employer Contracts with HENW are due to expire at the end of March 2018. HENW are faced with 30% financial cuts for the next financial year and were therefore looking at the LET contract to make financial savings. The LETs have been having discussions with HENW regarding the contract from April 2018. HENW are in consultation with HRDs and DOFs with all Trusts in the North West. KF advised at a recent HRD meeting, Trusts were supportive of the LET model. There are a number of different options being considered e.g. stay as is; one LET, changes to employment/contract for GP Trainees from a HEE national stance. Further wider consultation would be required however, currently in the early stages.
4.0
4.1
4.2
4.3 / Actions from Previous Meeting:
LNC Quarterly Newsletter. BA to produce and will send to KH to send out when ready.
On-line Payslips: LET working with the payroll team to introduce on-line payslips for September 2017.
E-travel expenses: LET working with the payroll team to introduce e-travel expenses from August 2017.
5.0 / Attendance Management Policy.
KH to update and circulate prior to next meeting for comments.
6.0 / Grievance and Disputes Policy.
JL has redrafted the policy, comments had been reviewed and has agreed to revert to the original escalation process. Policy to be formatted and resent to members. Staff Side to review and re-send comments to JL.
7.0 / Lead Employer Handling Concerns Policy.
Policy agreed and a hard copy to be sent to SMc.
8.0 / Travel Expenses Policy.
Policy to be updated in line with 2016 TCS and circulated to members in due course.
9.0 / Junior Doctors’ Contract 2016
308 Trainees had transitioned on to the 2016 TCS thus far with the remainder transitioning in August. Process for exception reporting payments has been agreed with Trusts. Host Trusts will be sending out Generic Work Schedules to Trainees for the August rotation. The LET will then collate a bank of GWS with the aim to sending out GWS with rotational notification to Trainees going forward. LET linking in with GP Practices to produce GWS for the LET to send out STGPs rotating to a GP Practice from August 2017.
All rotations received from HENW have been sent to Host Trusts and Trainees. 54% of rotations received from HENW by their 14 week deadline.
10.0 / Any Other Business
Agreed to revert to previous commencement time due to the JDF next meeting being scheduled to take place in November 2017.
11.0 / Date, Time and Venue of Next Meeting:
17th July 2017
Pre-meet: Staff Side: 1:30 – 2:30 pm Northern Room, Trust Headquarters, North Manchester General Hospital
Meeting Commences: 2:30 pm – 5:00 pm Northern Room, Trust Headquarters, North Manchester General Hospital.