12thDecember 2009 – Ellis Guilford School, Nottingham

Present:

Josie Grange / (JG) / Chairman
Anne Clark / (AM) / ASA Board Rep
Dave Hendel
Ursula Beck / (DH)
(UB) / Lincolnshire
Leicestershire
Wendy Coles / (WC) / Nottinghamshire
Andrew Marvin
Brian Collis
John Hidle / (AM)
(BC)
(JH) / Derbyshire
Northamptonshire
Independent Board Member
In attendance:
Roger Glithero
Barrie May
Di Nicholas
Harnek Kandola / (RG)
(BM)
(DN)
(HC) / Regional Director
President
President Elect
Senior County Swimming Coordinator

ASA East Midland Regional Board Meeting 19/09/09

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Apologies
Apologies were received from Paul Mills and Peter Birchmore
Minutes from the previous Board Meeting
Agreed as accurate
Presentation by the Senior County Swimming Coordinator
HK gave a presentation on the work programme and remit of the CSC team. This included:
  • Free swimming lessons with a current target of 5,551 people this year in the Region; 312 courses had been delivered to November; further discounts would be available with a £20 voucher from the 1st January for follow on courses.
  • UKCC courses set to reach the Regional target of 400 and 200 level 1 and level 2 respectively.
  • Awards had a 5.5% uplift on the previous year, but was generally on course for the 1st quarter. A request to ensure all free swim lesson participants received badges was made.
  • Business partnerships required 10% uplift on people delivering the NPTS.
Matters Arising
Roger and Harnek will be organising CPD Road shows for later on in the year in each of the Counties.
County Championships will not be held at Queens Park Sports Centre next year as access is not available until after 5pm.
AM – Would like to use DASA SLA to its full extent and look at using it as a Regional SLA as a way of bringing funds back into the Region.
ACTION: AM to bring a presentation of how SLA works to a Board meeting.
Membership numbers have gone from 19,537 in 2008, to 20,303 in 2009.
Handbook is set to be printed in January 2010. Board members were asked to review their information and confirm to JG any amendments.
ACTION: County Reps to review
Licensing Funding
A report was presented following funding of £4,000 being agreed from the CSO budgetto increase the number of Teachers and Coaches who become licensed; a further £5,000 has also agreed from the CSC budget, which will fund CPD’s. The process will be the same as for current Regional grant aid.
ACTION: Charlotte Blackwell to ensure information goes to clubs and tutors
Finance
Work is ongoing to resolve the accounts in order to be able to produce appropriate reports directly from Sage, which reduces potential errors. ASA Finance has agreed to assist and will commit resources to assist with the work. Once resolved,reports will be sent.
Regional Director Report
RG gave a breakdown of the key areas of work in which he had been involved in the past few months, this included staffing, strategy, facilities, workforce, disability, open water, health, club development and the performance pathway.
ASA Board Report
AC gave an overview of the issues coming from the ASA Board. Future Jobs Fund will increase the ASA workforce by 300, this is government funded for 18-24 year olds who have been out of work almost a year.
The Risk Management Register had been reviewed as a tool to highlight key areas within the ASA and externally.
Ray Gordon has been chosen as the President for 2012 following the selection process.
Board Reports
Development Committee – a number of the County meetings have taken place, which highlighted there was a need to review or clarify the definition of some of the KPI’s, such as conversion rate from UKCC Level 1 to Level 2. The existing targets are generally on course, however, some were clearly too low, whilst others needed to be reset for the coming year. This process needed to come from the Counties as well as Regionally.
It was also required that the constitution be altered in May to reflect the changes to operation of the Development Committee.
Swimming– WC confirmed the SOG had met in November and the officialsseminar has been relocatedto Hinckley Island Hotel instead of West Park LC
Water Polo – there was concern about the teams being entered for the Inter Region competition.
Club Admin Coordinator – Worksop Dolphins had made a proposal to change their constitution that life members have a vote on their committee. It was agreed that a letter from EMASA be sent to voice a strong concern
ACTION: JG to speak to legal about the model constitution and send letter.
DASA enquired whether there was a model constitution for Counties
ACTION: PB to confirm
Club Development Days
Di Horsley will be facilitating the Development Days. AM mentioned this has been done in Derbyshire and there is need to give continued support afterwards.If possible it would be useful for Board members to go to assist any clubs in their County.
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Any Other Business
JG has continued to push for the development of CPD’s for coaches working at a higher level and with significant experience.
Date of Meetings
10am, 6th February 2009 at Ellis Guilford School, Nottingham (subject to confirmation)
2nd March 2010 at 7pm (subject to confirmation)
15th May 2010 at Sportspark (subject to confirmation)
11th September – AGM
18th September / AM
County Reps
CB
JG
PB

ASA East Midland Regional Board Meeting 19/09/09

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