HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
October 6, 2008
The Harnett County Board of Commissioners met in regular session on Monday, October 6, 2008, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina.
Members present: Teddy J. Byrd, Chairman
Beatrice B. Hill, Vice Chairman
Dan B. Andrews
Tim McNeill
Gary House
Staff present: Neil Emory, County Manager
Wm. A. (Tony) Wilder, Assistant County Manager
Dwight W. Snow, County Attorney
Vanessa W. Young, Finance Officer
Kay S. Blanchard, Clerk to the Board
Chairman Byrd called the meeting to order at 9:00 a.m. and Commissioner Andrews led the pledge of allegiance and prayer.
Vice Chairman Hill moved to approve the agenda as published with item 4K being moved to the regular agenda. Commissioner Andrews seconded the motion and it passed unanimously.
Upon motion by Commissioner McNeill and seconded by Commissioner House, the Board unanimously approved the following items on the consent agenda:
1. Minutes: Regular Meeting, September 15, 2008
Work Session, September 19, 2008
Work Session, November 30, 2007
Special Meeting, December 14, 2007
Reconvened Special Meeting, December 20, 2007
Work Session, January 4, 2008
Board Retreat, January 18-19, 2008
Work Session, February 29, 2008
Special Meeting, March 7, 2008
Work Session, March 14, 2008
Work Session, April 4, 2008
Work Session, May 2, 2008
Budget Work Session, May 7, 2008
Budget Work Session, May 8, 2008
Budget Work Session, May 13, 2008
Budget Work Session, May 23, 2008
Budget Work Session, May 30, 2008
Work Session, June 13, 2008
2. Budget amendments:
83 Automation Enhancement Fund (Fund 230-Automation Enhancement)
Code 230-4800-410.30-04 Professional Services 18,000 decrease
230-4800-410.74-74 Capital Outlay 35,487 increase
230-0000-399.00-00 Fund Balance Appropriated 17,487 increase
84 Health (Fund 110-General)
Code 110-7600-441.32-26 Incentives 5,500 increase
110-7600-441.33-45 Contracted Services 3,480 increase
110-7600-441.41-13 Utilities 2,500 increase
110-7600-441.43-15 Maintenance & Repair – Building 15,000 increase
110-7600-441.43-16 Maintenance & Repair – Equip. 4,250 increase
110-7600-441.44-21 Building & Equipment Rent 5,460 increase
110-7600-441.54-26 Advertising 1,525 increase
110-7600-441.55-12 Printing & Binding 1,000 increase
110-7600-441.58-01 Training 1,200 increase
110-7600-441.58-14 Travel 13,000 increase
110-7600-441.60-33 Materials & Supplies 20,000 increase
110-7600-441.60-45 Drugs 3,994 increase
110-7600-441.64-25 Books & Publications 1,500 increase
110-0000-399.00-00 Fund Balance Appropriated 78,409 increase
85 Public Assistance (Fund 110-General)
Code 110-7710-441.89-20 Central Electric Donation 12 increase
110-7710-441.89-30 Fuel Fund Donations 146 increase
110-7710-441.89-40 General Agency Donations 316 increase
110-7710-441.89-50 Elderly Assistance Donations 1,239 increase
110-7710-441.89-60 Foster Care Donations 32 increase
110-7710-441.89-70 Christmas Cheer Donations 522 increase
110-7710-441.88-15 Special Needs Adoptions 85,612 increase
110-0000-399.00-00 Fund Balance Appropriated 87,879 increase
86 Social Services (Fund 110-General)
Code 110-7710-441.80-60 Day Care – Smart Start 480,000 increase
110-0000-330.77-05 Day Care – Smart Start 480,000 increase
110-7710-441.80-50 Day Care – Subsidy 275,833 increase
110-0000-330.77-04 Day Care – Subsidy 275,833 increase
110-7710-441.80-95 Share the Warmth 28 increase
110-7710-441.80-90 Crisis Intervention 72,205 decrease
110-7710-441.80-85 Progress Energy Neighbor 1,056 increase
110-7710-441.80-16 Domestic Violence 5,064 decrease
110-7710-441.88-55 Work First Demonstration 16,200 increase
110-0000-330.77-01 Social Services Administration 59,985 decrease
110-7710-441.88-20 Work First Transportation 14,377 increase
110-0000-334.77-04 Work First Transportation 14,377 increase
87 Health (Fund 110-General)
Code 110-7600-441.60-45 Drugs 1,220 increase
110-0000-331.76-12 Family Planning 1,220 increase
89 Cooperative Extension – Support Our Students (Fund 110-General)
Code 110-7309-465.12-00 Salaries & Wages Part-time 33,764 increase
110-7309-465.22-00 FICA Tax Expense 2,583 increase
110-7309-465.26-08 Worker’s Compensation 507 increase
110-7309-465.32-26 Incentives 2,000 increase
110-7309-465.33-45 Contracted Services 4,320 increase
110-7309-465.41-11 Telecommunication & Postage 500 increase
110-7309-465.52-54 Insurance & Bonds 1,600 increase
110-7309-465.58-14 Travel Administration 1,152 increase
110-7309-465.58-01 Training & Meetings 500 increase
110-7309-465.58-15 Travel Services 6,500 increase
110-7309-465.60-33 Materials & Supplies 10,904 increase
110-7309-465.35-01 Stipends/Bonuses 1,000 increase
110-7309-465.32-75 Recreational Activities 6,000 increase
110-0000-353.73-09 Support Our Students 71,330 increase
90 Cooperative Extension – The Incredible Years (Fund 110-General)
Code 110-7320-465.12-00 Salaries & Wages Part-time 3,679 decrease
110-7320-465.22-00 FICA Tax Expense 281 decrease
110-7320-465.30-04 Professional Services 21,031 increase
110-7320-465.35-01 Stipends/bonuses 480 increase
110-7320-465.58-01 Training & Meetings 1,100 decrease
110-7320-465.58-14 Travel 1,017 decrease
110-7320-465.60-33 Materials & Supplies 406 increase
110-7320-465.60-47 Food & Provisions 5,643 increase
110-7320-465.55-12 Printing & Binding 1,136 increase
110-7320-465.26-08 Worker’s Compensation 55 decrease
110-7320-465.60-39 Other Materials & Supplies 960 increase
110-0000-334.73-20 Incredible Years 23,524 increase
92 Health (Fund 110-General)
Code 110-7600-441.33-45 Contracted Services 38,000 increase
110-7600-441.60-45 Drugs 10,000 increase
110-0000-334.76-03 State Aid to County – General 48,000 increase
96 Aging – RSVP (Fund 110-General)
Code 110-7510-441.32-13 RSVP Special Projects 1,100 increase
110-0000-353.15-00 Contributions & Donations – RSVP 1,100 increase
97 Finance (Fund 110-General)
Code 110-4400-410.11-00 Salaries & Wages 16,839 increase
110-4400-410.12-00 Salaries & Wages Part-time 9,950 decrease
110-4400-410.21-00 Group Insurance Expenses 7,315 increase
110-4400-410.22-00 FICA Tax Expense 750 increase
110-4400-410.23-00 Retirement Expense 825 increase
110-4400-410.23-01 Supplemental Retirement 337 increase
110-4400-410.26-08 Worker’s Compensation 147 increase
110-0000-399.00-00 Fund Balance Appropriated 16,263 increase
99 Public Utilities (Fund 531-HCDPU)
Code 531-9000-431.74-73 Capital Outlay–Other Improve. 100,000 increase
531-0000-399.00-00 Fund Balance Appropriated 100,000 increase
3. Tax Refunds (Attachment 1)
4. Authorization for temporary part-time position in the Finance Office to be changed to permanent Accounting Clerk position, Grade 59
5. Authorization to create a new position in the Information Technology (IT) Department. The new position is classified as Information Systems Technician-Public Safety, grade 70 and the hire date is January 1, 2009. Initially, the primary focus of this position will be handling the transition to the new Law Enforcement Center.
6. Resolution of support for proposed YMCA of Harnett County (Attachment 2)
7. The Board approved Health Department Schedule of Fees as submitted by the Health Board in March and Clinical Patient Fees, Eligibility and Bad Debt-Write Off Policy of the Heath Department.
8. Authorization for Health Department to submit an application for a Komen Grant in the amount of $10,000. The funds will be used to increase awareness about the mobile mammography screening program.
9. Professional design services agreement with Crawford Design Company related to improvements to be implemented at Barbecue Park. Funds for the project will be provided by the PARTF Grant.
10. Adoption of the Anderson Creek Park Master Plan as presented to the Board September 12, 2008, by W. K. Dickson; and that this plan be an addendum to the Comprehensive Recreation and Parks System Plan that was adopted November 19, 2007.
11. Authorization for Public Utilities to accept a federal grant in the amount of $3,430,000. This grant will be utilized for the construction of a twenty inch water transmission main from Ray Road to the Fort Bragg/Linden Oaks housing area and will continue on to the new Harnett County water tank currently under construction in the Cameron Hill area.
12. Award of Public Utilities warehouse construction contract to TA Loving of Goldsboro, NC in the amount of $299,500. There was one other bid, from Sanford Metal Building in the amount of $300,394. The construction project will be funded out of the existing Harnett-Fuquay Wastewater Project and there are sufficient funds in that project to cover this expense.
13. Write-off of delinquent Public Utilities accounts for the third quarter of 2008. The accounts have been delinquent for more than three years and total $14,760.35.
14. Write-off of delinquent Emergency Medical Services accounts in the amount of $1,046.07.
15. Architectural Services Agreement with Ramsay Burgin Smith Architects, Inc., Salisbury, NC, to design a new 10,850 square foot Harnett County West Branch Library.
Board approved the agreement contingent upon county attorney approval.
After discussion, Commissioner McNeill moved to authorize a letter requesting the NC Rural Center to re-obligate a $500,000 infrastructure grant originally made on August 20, 2007, for Brightwater Science and Technology Campus. Commissioner Andrews seconded the motion and it passed unanimously.
Commissioner McNeill moved for the appointments listed below. Vice Chairman Hill seconded the motion and it passed unanimously.
Adult Care Home Community Advisory Committee
Elaine Miller for a 1 year term to expire 8-31-09
Nominated by Vice Chairman Hill
Town of Erwin Planning/Board of Adjustments-ETJ member
Shirley S. Hairr for a 3 year term to expire 9-4-11
Harnett County Council for Women
Grace McLean Watts for a 3 year term to expire 8-31-11
Chris McGee, District Engineer, NC DOT presented the proposed Harnett County Secondary Roads Construction Program for FY 2008-2009. Board members asked Mr. McGee the status for the following roads:
Fuller Drive
Murchison Road
Duke Road
Williams Road
Buffalo Lakes Road – traffic light
Bad Roads Lane
Leanna Lane
Chairman Byrd called to order a public hearing regarding the proposed roads construction program and opened the meeting for comments from the public. The following citizens requested information regarding roads.
Sarah McKoy – Fuller Drive
Michael Shean – Gardner Road
Michelle Langdon – Manor Hills Road
Randall Gregory – McLamb Road
There being no further comments, Chairman Byrd closed the public hearing. Commissioner McNeill moved to adopt a resolution approving the Secondary Roads Construction Program for Harnett County as presented. Vice Chairman Hill seconded the motion and it passed unanimously. (Attachment 3)
Michael S. Koonce, Hydrostructures, presented a Discussion of Bids regarding the Erwin Wastewater Improvements Project. Commissioner House moved to award the contract to Ormond Utilities, LLC of Kinston, NC in the amount of $1,812,948, as recommended by the engineer. This award is contingent upon approval by State Funding Agency supplying a High Unit Cost Grant for this project. Commissioner Andrews seconded the motion and it passed unanimously. The discussion of bids is copied into these minutes (Attachment 4).
Betty Smith, Tax Administrator, stated that a public hearing is required on the proposed Schedule of Values for the 2009 revaluation project. Consideration for adoption of the Schedule of Values will be placed on the November 3rd agenda. Chairman Byrd called to order a public hearing and opened the meeting for comments from the public. Jim Burgin, Angier, asked the Board to keep revenue neutral and to lower taxes if there is a revaluation this year. There being no further comments, Chairman Byrd closed the public hearing.
Mr. Emory, presented a proposed Campbell University Utility Acquisition Agreement for the Board’s consideration. The agreement provides for the county to purchase the university’s water distribution and wastewater collection systems. The county will then provide water and sewer to the campus. Campbell University has approved and executed the agreement. Commissioner Andrews moved to approve the agreement as presented. Commissioner McNeill seconded the motion and it passed unanimously.
The Veteran’s Service monthly report was filed with the Board.
Chairman Byrd moved that landfill fees be waived for debris from Grace Chapel Church clean-up project in the amount of $3,258.22. Commissioner McNeill seconded the motion and it passed unanimously.
Commissioner McNeill moved to approve a contribution to support the Back Pack Program administered by Glad Tidings Church for schools in Dunn at the same amount provided to the schools in the Western area of the county ($2,000). Commissioner Andrews seconded the motion and it passed unanimously.
There being no further business, Commissioner House moved to adjourn. Commissioner Andrews seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular meeting, October 6, 2008 adjourned at 10:10 a.m.