Commission Meeting 6 April 19, 2017
MINUTES
BOX ELDER COUNTY COMMISSION
APRIL 19, 2017
The Board of County Commissioners of Box Elder County, Utah met in an Administrative/Operational Session at the County Courthouse, 01 South Main Street in Brigham City, Utah at 11:15 a.m. on April 19, 2017. The following members were present:
Jeff Hadfield Chairman
Stan Summers Commissioner
Jeff Scott Commissioner
Marla R. Young Clerk
The following items were discussed:
1. Agenda Review/Supporting Documents
2. Commissioners’ Correspondence
3. Staff Reports – Agenda Related
4. Correspondence
The Administrative/Operational Session adjourned at 11:20 a.m.
The regular session was called to order by Chairman Hadfield at 11:30 a.m. with the following members present, constituting a quorum:
Jeff Hadfield Chairman
Stan Summers Commissioner
Jeff Scott Commissioner
Marla Young County Clerk
The prayer was offered by Chairman Hadfield.
The Pledge of Allegiance was led by Treasurer Shaun Thornley.
AGENDA: ATTACHMENT NO. 1
ASPHALT BIDS – BILL GILSON
Road Supervisor Bill Gilson explained the road department advertised for bids for asphalt oil for pavement projects in 2017. They received four bids and asked the Commissioners for time to review the bids and specifications. The bids are as follows:
Company / LMCRS-21000 Tons / CSS1
230 Tons / MC800
64 Tons / GSB 88
96 Tons / Pass Chipping Oil
60 Tons / Freight
Western Emulsions / $359 Per Ton / $164 Per Ton / No Bid / No Bid / No Bid / $25 per Ton
35 Ton Minimum
Idaho Asphalt / No Bid / No Bid / $627 Per Ton / No Bid / No Bid / $25 Per Ton
Asphalt Systems Inc. / No Bid / No Bid / No Bid / $555 Per Ton / $1,070 per Ton / $29 Per Ton
Mountain States Asphalt / $369 Per Ton / $229 Per Ton / $558 Per Ton / No Bid / No Bid
WRITE OFF BAD DEBT/SEND TO COLLECTIONS – TOM KOTTER
Auditor Tom Kotter stated there are three claims that need to be sent to collections. Claim #99780853 is a fire claim in the amount of $1,921.18, claim #99780854 is a stall rental at the fairgrounds in the amount of $451.25, and claim #99780852 is a fire claim in the amount of $1,263.75. He explained they write off the debt in the county books when they send the debt for collection. Once the debt is collected, it is entered back in as revenue.
MOTION: Commissioner Summers made a motion to write off the bad debt on the three claims presented and send them to collections. The motion was seconded by Commissioner Scott and unanimously carried.
SPECIAL ASSESSMENT FOR MARBLE HILLS – TOM KOTTER
Auditor Tom Kotter explained the circumstances regarding parcel #05-142-0031. The parcel is the last parcel in the special improvement district. The owner of the parcel qualifies for the circuit breaker abatement and has had hardships that make it difficult to pay the assessment. He said the commissioners have the option of pursuing collection, which could cost more than what the debt is worth or they could waive the principal amount owed. He recommended waiving the amount owed so the special improvement district may be closed. The county would need to provide a lien release if they waive the amount owed.
MOTION: Commissioner Scott made a motion to forgive the outstanding amount of $781.56 owed on parcel #05-142-0031 for the special assessment for Marble Hills. The motion was seconded by Commissioner Summers and unanimously carried.
TAX EXTENSION ON PARCELS 05-170-0010 AND 05-169-0011 – TOM KOTTER
Auditor Tom Kotter stated there are two parcels listed on the tax sale, which the owner has requested an extension on, to pay the property taxes. One of the parcels is a rental property and the other is vacant land. The property is currently under negotiations with Tremonton City for the sale of the property with the transaction paying for the taxes. He stated he verified with Tremonton City that they are in negotiations. The property owner has requested a sixty day extension to pay the taxes.
MOTION: Commissioner Summers made a motion to grant a sixty day extension to pay property taxes on parcel #05-170-0010 and parcel #05-169-0011. The motion was seconded by Commissioner Scott and unanimously carried.
EMPLOYER HEALTH SAVINGS ACCOUNT CONTRIBUTION PAYMENT – JENICA STANDER
Human Resource Director Jenica Stander stated the company the county is currently using for Health Saving Accounts is leaving the HAS business and the county will be moving to a new company. She said there will be a blackout period between the two companies and requested the commissioners authorize the release of the second half of the HSA contributions four weeks early to allow employees to use the funding for prescriptions and other medical needs.
MOTION: Commissioner Scott made a motion to fund the second half of the HSA contributions early to the new Health Equity Program. The motion was seconded by Commissioner Summers and unanimously carried.
TOUR DE CURE/TOUR OF UTAH – PAUL LARSEN
Paul Larsen and Donna Pett of Brigham City Corporation stated the LHM Tour of Utah will start on July 31 with ancillary events and the race being held on August 1, 2017. There will be riders from all over the country participating and Brigham City is the starting community. They asked for permission to use county parking areas and grassy areas for the event. Volunteers may sign up on the Tour of Utah website.
MOTION: Commissioner Summers made a motion to allow the use of county grounds and support the Tour of Utah. The motion was seconded by Commissioner Scott and unanimously carried.
FALSE CHARGES ON ANIMAL TRESPASS – CLINT MUNNS
This item was moved to the closed session.
REQUEST TO RESCHEDULE DECISION ON REZONING REQUEST – JACK MOLGARD
Attorney Jack Molgard stated he represents Mr. and Mrs. Davis, who recently had a rezone denied by the Planning Commission. He said the Planning Commission didn’t make their recommendations by staff recommendations. The comments at the public hearing did not give reasons why there would be harm caused to the neighbors. The applicants were trying to rezone one piece of property and there are already others rezoned for the less than the 20 acres required.
Attorney Malone Molgard stated the commission should take in consideration the code and approve or deny based on what the staff brought up. He said neighbors had concerns but they didn’t focus on the damage it would cause them.
Commissioner Summers asked for more time to review the information and would like to see an alternate proposal.
Commissioner Scott said he had the chance to speak with Bob and Ronda Davis. He also understands the communities desire to honor their community plan. He suggested an alternate proposal be presented and to take a look at it again.
Community Development Director Scott Lyons explained the rezone request. He stated they have not received an alternate proposal. He said the findings from the Planning staff’s recommendations were based on code. The code requires a public hearing and many neighbors attended the hearing and were not in favor of the changes proposed.
APPOINT MEMBERS TO THE EAST GARLAND CEMETERY DISTRICT – COMMISSIONERS
Commissioner Summers explained the process of getting the details figured out with the old board before recommending and appointing a new board.
MOTION: Commissioner Summers made a motion to table the appointments to the East Garland Cemetery District. The motion was seconded by Commissioner Scott and unanimously carried.
PROCLAMATION AGAINST CHILD ABUSE – KATY BONDS, FAMILY SUPPORT CENTER
Katy Bonds of the Family Support Center gave a presentation explaining their services. She read a proclamation that designates the month of April as Child Abuse and Neglect Awareness Month.
MOTION: Commissioner Scott made a motion to designate the month of April as Child Abuse and Neglect Awareness Month and sign the proclamation against child abuse. The motion was seconded by Commissioner Summers and unanimously carried.
(Attachment No. 2 Proclamation)
WARRANT REGISTER – COMMISSIONERS
The warrant Register was signed and the following claims were approved for payment: Claims 102415 through 102465 in the amount of $242,325.70. Claims 102466 through102518 in the amount of $101,759.82.
PERSONNEL ACTIONS/VOLUNTEER ACTION FORMS – COMMISSIONERS
Department Employee Action Effective Date
Buildings and Grounds Christina Apodaca Compensation Change 04/10/2017
Fire Marshall’s Office Christopher Richards Compensation Change 04/17/2017
IT Department Nathan Hammer Compensation Change 04/08/2017
Road Department Terry Macfarlane Re-Hire 04/17/2017
Sheriff’s Office Josh Brock Separation 04/17/2017
Sheriff’s Office Steven Eddington Compensation Change 03/29/2017
Sheriff’s Office Robert Rodeffer Compensation Change 04/06/2017
Treasurer’s Office Stacie Nelson Compensation Change 04/07/2017
CLOSED SESSION
Strategy session to discuss pending or reasonably imminent litigation and the character, professional competence, or physical or mental health of an individual.
MOTION: At 12:38 p.m. a motion was made by Commissioner Summers to move into a closed session to discuss litigation and personnel items. The motion was seconded by Commissioner Scott and unanimously carried.
MOTION: At 1:25p.m. a motion was made by Commissioner Scott to reconvene into regular commission meeting. Commissioner Summers seconded the motion. The motion carried unanimously and regular commission meeting was reconvened.
ADJOURNMENT
A motion was made by Commissioner Summers to adjourn. Commissioner Scott seconded the motion, and the meeting adjourned at 1:25 p.m.
ADOPTED AND APPROVED in regular session this 3rd day of May 2017.
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Jeff Hadfield, Chairman
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Stan Summers, Commissioner
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Jeff Scott, Commissioner
ATTEST:
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Marla R. Young, Clerk