Request for Latino Center

Request for Latino Center

Smart Classroom (C) Atrium (A) Both C & A(B)

Student Lounge Conference room

NIU Department / Organization
Name of Applicant
Phone Number / Email:
Date Requested / Start Time / End Time
Purpose for Room
Number of People Expected
Serving Food? / YesNo
Food and drink will be allowed with special permission and should be confined to the atrium/Student Lounge. Any spills should be immediately cleaned up. Dispose of trash.
Description of Equipment Needed If NIU tables/chairs are needed, give LC Staff advance notice / DVD LCD Projector Tables* _____
VideoPower Point  Chairs* _____
*Beginning in August, there will be a charge of .50 for each chair and 2.00 for each table on your account.
NIU Account Number (Required)
Damage will be billed
Faculty Advisor
(Required for all NIU Student Organizations)See Faculty Advisor Responsibilities on next page / NamePhone #
Signature
Faculty Advisor Responsibilities / 1 / Be present in the room at the time of the meeting
2 / Ensure that equipment is not damaged and settings are not modified and are turned off
3 / Return desks/chairs/tables to their proper place (Key needed for extra chairs in closet.)
4 / Close all windows/doors, turn off lights
5 / Make wastebaskets available and empty in large trash container by soda machine
6 / Open/lock building (make arrangements to have key)
7 / Remove trash from restrooms
8 / If kitchenette is used, clean the area and put away your dishes
9 / Report power outages/accidents to 753-1151

Smart Classroom and Atrium hours of operation are:

Fall and Spring Semester - 8 am –9:30 pm, Monday - Thursday, 8 am - 4:30 pm, Friday *

Summer Semester - 7:30 am - 5:30 pm, Monday - Thursday

Semester Breaks - 8 am - 4:30 pm, Monday - Friday

*Building use requests must be made at least 5 working days prior to the date of the event/meeting to nd  AND copy and. Both Huffine and Santos-Rivas (or designate) must give approval for building use beforethe reservationwill “go in the book.”

*Requests for building use on Friday evening/Saturday/Sunday need specifics outlined in an email to Huffine and Santo-Rivas/copy Nelson/Vargen for permission.

You can request just the Classroom or just the Atrium, but an event scheduled in either of these areas will preclude an event happening in the other space (because of proximity.)

Events in the Student Lounge need to be aware that classes or other activities might be happening in the classroom or the atrium and most times the computer lab will be available for study. Keep sound levels respectable.

Building activities must be mindful of computer lab/study/office users for traffic and sound volume.

Activities should not involve Newman grass space/lot.

Use of College View Court drive must include organizationnotifying adjoining properties and any parked cars (in advance.) [Newman Center, Southeast Asian Studies, Physical Education] 

If NIU tables/chairs are needed, give LC staff advance notice to request. Tables are $2.00 and chairs are $.50 each. An NIU Account is needed to reserve tables and/or chairs.

Student groups reserving the Latino Center on the same day each week for the semester do so realizing that they will be asked to move in case of a conflict with a colloquium speaker/special event.

Filled out and signed Reservation Forms are to be given to any Latino Center Administrative Staff. A Confirmation of this request will be given by email. It is the responsibility of the organization to monitor the progress of the request.

______

Signature of ApplicantDate

Approved by: ______Date: ______