Appendix 3

DRAFT

Secondment agreement between Northumberland Tyne and Wear NHS Foundation Trust (NTW) and XXXX

Home organisation: NTW

Host organisation XXXX

Home Manager:

Host Manager:

Secondee Name:

Address:

Secondment Job Title: XXX The job title will be XXX. The duties of your post are as outlined in the job description attached. This is not an exhaustive list of your duties and responsibilities and may be varied as appropriate to your secondment and grade in consultation.

Secondment Period

Start date:

End date:

Please note that should the duration of the secondment last for longer than 12 months, it will not be guaranteed whether you will be allowed to return to your substantive role.

Base

Your base will beXXX. Your post may involve travelling from your main seconded base for the proper performance of your duties.

Hours

During your secondment your hours will be 37.5 hours per week.

Salary

Your salary will be XXXXX per annum

At the end of your secondment your salary will revert to that attached to your substantive post, taking into account incremental progression as appropriate.

Terms and Conditions

The terms and conditions for this secondment will be those as detailed in your substantive contract of employment. Any variations are as detailed in this agreement.

Restructuring Provision

If during the secondment the substantive position of the secondee at the home organisation is disestablished, or is under review, they will be fully consulted with by the host organisation and covered by the terms and conditions of their contract of employment.

Performance Appraisal

Normal appraisal arrangements will apply during the period of secondment. Appraisal of performance will be undertaken by XXXX in consultation with Northumberland Tyne and Wear NHS FoundationTrust.

Performance Management

Any concerns about the work performance (capability or conduct) of the secondee during the secondment will be discussed with your line manager at XXXXand any action will be agreed with that person.

Misconduct

The host organisation will notify NTW of any difficulty of a disciplinary or other nature arising in respect of a seconded employee during their secondment, and NTW shall be entitled to deal with such difficulties in accordance with its disciplinary and grievance procedures.

Sickness Absence

The reporting of sickness absence during the secondment should be reported in line with both XXXXand NTWsystems.

Annual Leave

You will retain your current entitlement to annual leave and public holidays subject to local arrangements. The host organisation manager will be responsible for managing any annual leave taken and for informing NTW of any leave that has been taken.

Travel and Allowances

Where the duties of the secondee require travel, travel related expenses shall be covered on a no loss/ no gain basis for the secondee in a manner consistent within the secondee’s terms and conditions and consistent with the host organisation’s policy. The expenses should be paid by NTW and reimbursed via invoice byXXXX

Training and Development

The secondee and their host manager will address any training needs in relation to the seconded position. XXXXagrees to pay for any training that the secondeeundertakes in relation to their seconded position.

ApplyingforPositions

NTWrecognisesthat the secondeeisentitledtoapplyforadvertisedpositionsineitherorganisationorexternallyduringthesecondmentperiod.

Iftheychoosetoapplyforanypositionsinthehostorganisationduringtheperiodofsecondment thentheywoulddoso as anNTWemployee.

The secondeewillinformbothparties oftheirresignationinwritingiftheyareasuccessfulapplicantforapositionoutsidebothorganisations.

CodesofConduct,Policies,ProceduresandPractices

Duringthetermofthesecondmentthe secondeewillabidebytherequirementssetoutintheCodesofConduct,Policies,Procedures andPracticesofbothNTWandthehostorganisation. Ifthereare perceiveddifferencesininterpretationofthe CodesandPoliciesofthetwoorganisations,theyshouldberaisedanddiscussedbyallpartiestotheagreement.

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Northumberland, Tyne and Wear NHS Foundation Trust

SFI-PGN-07-09 - Appendix 3 – Secondment Agreement – V01 – Issue 2– Issued March 2018

Part of NTW(O)51 – Standing Financial Instructions Policy

Anyactualorpotentialconflictofinterestwillbebroughttothehostorganisationsattentionfordiscussion,whichmayalsoinvolveNTWifrequired.

Confidentiality

The secondeewillnotdiscussordisclose anyinformation,processes,materials,documents,costsorprivileged informationrelatedtoanyaspectofthebusinessofNTWorthehostorganisationwithout theexpressagreementoftherelevantorganisation.

The onlyexceptioniswherethatdiscussionordisclosureofinformationislegitimatelyrequiredaspartoftheirperformance,dutiesand responsibilitiesinrelationtoherworkforbothorganisations.

CopyrightandIntellectualProperty

Unlessotherwiseagreedinwriting,allworkproducedbythe secondeeinthecourseoftheirsecondmentdutiesandcopyrightofthat workshallbelongtothehostorganisationandwillcontinuetodosoaftertheterminationofthissecondment.

SecondeeResponsibilities

The secondee willberesponsiblefor:

•Completingallworkobjectivesandlearningdevelopmentgoals.

•Takingappropriatesteps to ensuretheirownsafetyandtoavoidharmto others,includingbringinganyhealthandsafetyissuesintheworkplaceto thehostorganisation'sattention.

•KeepingintouchwithNTWonaregularbasis

•Identifyingchangedexpectationswith host and home before returningtoNTW.

NHCFTResponsibilities

Thehostorganisationwillberesponsiblefor:

•Thegeneralinductionof the secondeeintotheorganisation'sbusinessandprovidinghimwith theresourcesheneedstoperform thetasksrequired.

•Agreeingwiththe secondee clearperformanceexpectationsandprocessesforperformancefeedbacktothem and host and home leads forrecordingandassessingtheirdevelopmentinlinewiththehomeorganisationAppraisalPolicy.

•ProvidingregularbriefingsforNTWonthe secondee’sperformanceandprogressduringthesecondment.

•Identifyinglearningopportunitiestodevelopindividuallearninggoals.

•WorkingwithNTWtoprovideasupportiveenvironmentforthem.

•Discussinganyconcernsordifficultiesrelatedtothesecondmentwiththe secondee andNTWassoon astheyarise,inthefirstinstancewith the secondeeandthehomemanager.

•ProvidingandmaintainingasafeworkingenvironmentthatmeetstherequirementsoftheHealthandSafetyinEmploymentAct1992.

NTWResponsibilities

NTWwillberesponsiblefor:

•Keepingthe secondeebriefedonworkrelatedactivitiesandeventsoccurringatNTWduringtheirsecondment(e.g.byextendinginvitationstomeetings,providinginformationoninternalpolicies,businessplanningprocessesandsocialevents).

•Maintainingcontactwiththe host managerandsecondee byparticipatinginreview meetings.

•Nominatingamanagertoliaisewith the secondeeduringthetermoftheir employment.

•Ensuringanappraisaliscarriedoutannuallyduringtheperiodofthesecondment

Notice

A minimum period of notice in writing of 28 days will be given and is required in the event of early termination of secondment by either party.

Health and Safety

The host organisation,XXXXwill be responsible for ensuring any Liability Insurance and have a duty of care under the relevant Health and Safety Legislation of the secondee. If a secondee is carrying out duties within a location agreed by the host employer with a responsibility for that location, the Employers Liability insurance covers employers’ liability.

General Obligations

Information of a personal or confidential nature concerning the host organisationshould not be divulged to anyone without the proper authority first having been given. If you are in any doubt whatsoever as to the authority of a person or body asking for information you must seek advice from the identified manager. Failure to observe these obligations will be regarded by your employer as serious misconduct that could result in disciplinary action being taken against you including dismissal. You may also be liable to prosecution for an offence under the data protection legislation or an action for civil damages.

Agreement

We hereby agree the secondment of the above named on the conditions set out in the above agreement.

Signature (Northumberland Tyne and Wear NHS Trust):

……………………………………………………………..

Name:…………………………………… Position:…………………………………...

Date:………………….

Signature (XXXX): ……………………………….

Name:…………………………………… Position:…………………………………...

Date:……………………

Signature (Secondee):…………………………………………………………………..

Employee:………………………………… Date:……………………………………....

Date:……………………

1

Northumberland, Tyne and Wear NHS Foundation Trust

SFI-PGN-07-09 - Appendix 3 – Secondment Agreement – V01 – Issue 2– Issued March 2018

Part of NTW(O)51 – Standing Financial Instructions Policy