RemoteServiceCenter Assessment

Planned Service Area

Name of additional county / communities to be served (SCA) by your agency

Distance from central / hub office: ______miles; ______hrs/minutes

Identify who in the community is requesting service by your agency

Funding Sources / Volunteer Partnerships / Youth Organizations / Individuals / Other

List the non-BBBS mentoring programs already serving the area, including approximate number of youth served

Name of Program /

Number of Youth Served by other

Mentoring Programs

What is the number of at-risk youth living in the proposed service area (20% of youth ages 5-18)[1] # youth ages 5-18 x 20% = # youth at risk x 10% = 2010 BBBS Benchmark

Service Area
(county/community) / # of Youth
Ages 5-18 / 20% of Youth Ages 5-18 (at-risk) / 10% of Youth at Risk (2010 Benchmark Goal)

Expenses

What is the projected number of one-to-one matches your agency will serve over three years? The BBBS 2010 benchmark goal is serving 10% of youth-at-risk.

Program

/ Year 1 / % of Youth at Risk / Year 2 / % of Youth at Risk / Year 3 /

% of Youth at Risk

Community-Based
School-Based
Site-Based

Table 1

What program staff do you estimate will be required to serve those matches (based on SDM metrics, cost per match, etc.)?

Staff Function / Year 1 / Year 2 / Year 3
Customer Relations / FTE / FTE / FTE
Enrollment / FTE / FTE / FTE
Match Support / FTE / FTE / FTE

Table 2

Financial Potential

List the sources and amount of annual revenue already in place and projected, from the local community, county, state, federals government, and donors.

(include grants, events, individuals)

Revenue In Place / Projected Revenue
Source / Amount / Source /

Amount

$ / $
$ / $
$ / $
$ / $
$ / $
$ / $
$ / $
TOTAL / $ / TOTAL / $

Table 3

PROJECTED REVENUE for REMOTESERVICECENTER

Take the projected income from Table 3 and project over three years

Year 1 / Year 2 / Year 3
United Way / $
Individual Donors / $
Events (name) / $
a. / $
b. / $
c. / $
Public Funding / $
Foundations / $
Corporate / $
Other / $
Total / $ / $ / $

Table 4

Identify the program staffing expenses based on projected staffing pattern (Table 2)

PROJECTED STAFF EXPENSES for REMOTESERVICECENTER

Year 1 / Year 2 / Year 3

Salary

Benefits
Staff Training / Conferences
Insurance ( E&O, Professional liability, property, D&O)
Transportation costs to remote service center
TOTAL / $ / $ / $

Table 5

Year 1 / Year 2 / Year 3

Revenue

Expenses

If projected revenue does not meet / exceed the projected expenses

- STOP HERE –

Your affiliate can not afford to open

a RemoteServiceCenter at this time

If the projected revenue meets / exceeds the projected expenses proceed

Management and Infrastructure

Estimate the operational costs of a RemoteServiceCenter over 3 years

PROJECTED EXPENSES for OPERATION of a REMOTESERVICECENTER

Year 1 / Year 2 / Year 3
Personnel
Wages & Salaries
Payroll taxes
Benefits
OTP
Rent
Utilities
Postage
Printing, duplication
Telephone (including cell, DSL, etc.)
Travel (auto, etc.)
Other transportation
Insurance
Training
Equipment Rental
Equipment Purchase
Furniture
Office Supplies
Membership Fees
Other
Total / $ / $ / $

Leadership Potential

List the individuals/groups from the community that your agency already has a relationship with and those you have identified as potential leadership partners

Current Leadership / Potential Leadership
Name of Individual / Group / Name of Individual / Group

The leadership can provide for the development of a Satellite Resource Group (SRG), whose role it is to

  • Raise funds
  • Promote awareness of the program
  • Partnership development (sources of volunteers and funding)

If the projected expenses exceed the projected revenue

- STOP HERE –

The agency can only afford to open a Branch Office

If the projected revenue exceeds the projected expenses,

the agency may be able to afford to open a satellite office

At this point, the agency should contact BBBS Agency Development staff to discuss, in greater detail, the prospect of opening a RemoteServiceCenter, in addition to reviewing the protocol for expanding your agencies Service Community Area.

DRAFT

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