CEPOL/PR/OP/2015/004 - Supply of CEPOL promotional materials

ANNEX III

FINANCIAL PROPOSAL

IMPORTANT:

Use of this form is compulsory.

Do NOT add any comments or make any changes to it or your bid may be rejected.

The prices should be submitted in EUR, excluding VAT. Any VAT amounts shall be quoted separately (if applicable).

Name of the tenderer ______

Authorised signature on behalf of the Tenderer
Name and address of the tenderer
Name and function of the authorised representative
Signature
Date

This financial proposal form is divided in three parts, as follows:

Part 1 – Prices of the main promotional products – see pages 2 - 6

Part 2 – Delivery charges for course packs[1] to training activity organisers in the EU member states – see pages 7 - 8

Part 3 – Price simulation scenario (for information only – please do not fill in) – see pages 9 - 17

Part 1 – Prices of the main promotional products

Notes

  1. Please provide unit prices for all the items in the table below, failure to do sowill lead to rejection of your tender;
  2. Pleasequote the unit prices based on the different quantitiesper the order;
  3. Please quote fixed unit prices, do not quoteprice ranges (if a price range is given, the price at the higher end of the range will be used in the financial evaluation).
  4. Please see the instructions in Section B.4. (Content of the financial proposal) of the tender specifications

# / Main promotional product / One-time set-up fee / Unit price,
if order size is 10 – 100 units / Unit price,
if order size is 101 – 500 units / Unit price,
if order size is 501 – 1000 units / Unit price,
if order size is 1001 – 2000 units / Unit price,
if order size is more than 2000 units
1 / Generic pens
2 / Folders, A4
3 / Post-it notes
4 / Notepads, A5
5 / Notepads, A4
6 / Lanyards
7 / Lapel pins
8 / USB memory sticks
9 / Quality pens
10 / Smartphone cases
11 / Fountain pens
12 / Ties
13 / Headsquares
14 / Commemorative coins
15 / Back packs
16 / Bags
17 / Business card holders
18 / Desk clock
19 / Desk calendars
20 / Fleeces
21 / Table flags
22 / CEPOL flags
23 / Stress ball
24 / Umbrellas
25 / iPhone 6 sleeves
26 / Mugs
27 / Pencils
28 / Plaques with walnut wood base
29 / Key Rings
30 / Roll up banners
31 / T-shirts
32 / Polo shirts
33 / Powerbank tins
34 / USB hubs
35 / Agendas (A4)
36 / Agendas (A5)
37 / Laptop case
38 / Calculator
39 / Tablet case
40 / Highball Glass
41 / Mouse mat
42 / Watch
43 / Ear plugs
44 / Speakers
45 / Stickers
46 / Mouse
47 / Bookmark
48 / Button badges
49 / Clipboards
50 / Wallet
51 / Leather folder
52 / Caps
53 / Towels
54 / Blankets
55 / Water bottles
56 / Gloves
57 / Neck pillow for travellers
58 / Travel Tooth Brush Set
59 / Folding Hairbrush

Part 2 – Delivery charges for coursepacks[2] to training activity organisers in the EU member states

Destination / Delivery fee, per shipment of 10 course packs / Delivery fee, per shipment of 20 course packs / Delivery fee, per shipment of 30 course packs / Delivery fee, per shipment of 40 course packs
Austria
Belgium
Bulgaria
Croatia
Cyprus
Czech Republic
Denmark
Estonia
Finland
France
Germany
Greece
Hungary
Ireland
Italy
Latvia
Lithuania
Luxembourg
Malta
Netherlands
Poland
Portugal
Romania
Slovakia
Slovenia
Spain
Sweden
United Kingdom

Part 3 – Price simulation scenario (for information only – please do not fill in)

4.a Scheduled ordering for the supply of course packs (quarterly or annual)

# / Main promotional product / Quantity over 4 years
(A) / One-time setup fee
(B) / Unit price[3]
(C) / Total per item
A x C + B
1 / Generic pens / 8,500
2 / Folders, A4 / 8,500
3 / Notepads, A5 / 8,500
4 / Lanyards / 8,500
5 / USB memory sticks / 8,500
TOTAL 4.a

4.b Delivery of course packs to training activity organisers in the EU member states

Destination / Number of deliveries (size of delivery – 30 course packs)
(A) / Delivery fee, per shipment of 30 course packs
(B) / Total
A x B
Austria / 11
Belgium / 11
Bulgaria / 11
Croatia / 11
Cyprus / 11
Czech Republic / 11
Denmark / 11
Estonia / 11
Finland / 11
France / 11
Germany / 11
Greece / 11
Hungary / 11
Ireland / 11
Italy / 11
Latvia / 11
Lithuania / 11
Luxembourg / 11
Malta / 11
Netherlands / 11
Poland / 11
Portugal / 11
Romania / 11
Slovakia / 11
Slovenia / 11
Spain / 11
Sweden / 11
United Kingdom / 11
TOTAL 4.b

4.c Ad-hoc ordering for delivery of promotional materials to CEPOL Headquarters (based on 2 orders per year)

# / Main promotional product / Quantity
(A) / One-time set-up fee[4]
(B) / Unit price[5]
(C) / Total
A x C + B
1 / Generic pens / 7700
2 / Folders, A4 / 9000
3 / Post-it notes / 4000
4 / Notepads, A5 / 2000
5 / Notepads, A4 / 7517
6 / Lanyards / 300
7 / Lapel pins / 3700
8 / USB memory sticks / 500
9 / Quality pens / 2885
10 / Smartphone cases / 50
11 / Fountain pens / 455
12 / Ties / 50
13 / Headsquares / 50
14 / Commemorative coins / 280
15 / Back packs / 1000
16 / Bags / 2000
17 / Business card holders / 700
18 / Desk clock / 250
19 / Desk calendars / 1000
20 / Fleeces / 2500
21 / Table flags / 250
22 / CEPOL flags / 32
23 / Stress ball / 500
24 / Umbrellas / 75
25 / iPhone 6 sleeves / 50
26 / Mugs / 250
27 / Pencils / 5000
28 / Plaques with walnut wood base / 4
29 / Key Rings / 3000
30 / Roll up banners / 33
31 / T-shirts / 1000
32 / Polo shirts / 1000
33 / Powerbank tins / 50
34 / USB hubs / 50
35 / Agendas (A4) / 100
36 / Agendas (A5) / 100
37 / Laptop case / 50
38 / Calculator / 50
39 / Tablet case / 50
40 / Highball Glass / 50
41 / Mouse mat / 100
42 / Watch / 50
43 / Ear plugs / 100
44 / Speakers / 50
45 / Stickers / 400
46 / Mouse / 100
47 / Bookmark / 2000
48 / Button badges / 400
49 / Clipboards / 400
50 / Wallet / 50
51 / Leather folder / 50
52 / Caps / 400
53 / Towels / 400
54 / Blankets / 200
55 / Water bottles / 100
56 / Gloves / 50
57 / Neck pillow for travellers / 50
58 / Travel Tooth Brush Set / 50
59 / Folding Hairbrush / 50
TOTAL 4.c

4.e Total price of the simulation scenario

Total price = Total 4.a + Total 4.b + Total 4.c

Page 1 of 17

Signature of the tenderer______

[1]For a description of course pack, please see section B.1.3.f. of the tender specifications

[2]For a description of course pack, please see section B.1.3.f. of the tender specifications

[3]The unit price used for calculation will depend on whether or not the tenderer accepts the annual ordering. If annual ordering is accepted, the unit price applicable for the order size of more than 2,000 units will be used. If the annual ordering is not accepted, the unit price applicable for the order size 500 to 1000 units will be used.

[4] For the commemorative coins, the one-time set up fee will be calculated as the set-up fee (quoted in Part 1 of the Financial Proposal) x 9 (i.e. 1 time per side A of the coin and 8 times per side B of the coin, as CEPOL foresees to order coins twice per year, where the side A will always be the same (CEPOL logo) and whereas the side B will change for each order)

[5] For this simulation scenario, the unit price corresponding to an order size equal to half of the quantities indicated above will be used