Jacksonville City Schools
iPad Handbook and Use Agreement 2016-2017
Jacksonville City Schools One to World Initiative: The focus of the One to World Initiative in the Jacksonville City Schools is to provide tools and resources to the 21st century learner. Excellence in education requires technology to be seamlessly integrated throughout the educational program. The iPad provides a simple and portable way to manage information and allows students constant access to learning opportunities. The individual use of iPads is a way to empower students to maximize their full potential and to prepare them for college and careers.
Learning results from the continuous dynamic interaction among students, educators, parents, and the extended community. Technology immersion does not diminish the vital role of the teacher. To the contrary, it transforms the teacher from a director of learning to a facilitator of learning. Effective teaching and learning with iPads integrates technology into the curriculum anytime, anyplace.
The information within this document applies to all iPads used in the Jacksonville City Schools, including any other device considered by the Administration to come under this handbook. Teachers may set additional requirements for use in their classroom.
Jacksonville City Schools reserves the right to update information in this document with Board approval.
NOTICE OF NON-DISCRIMINATION
The Jacksonville City Board of Education does not discriminate on the basis of race, color, national origin, sex, disability, religion, creed, or age in its programs and activities. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Dr. Mark Petersen, Superintendent, 123 College St., SW, Jacksonville, AL 36265 (256) 782-5682.
TABLE OF CONTENTS
TOPIC PAGE
1. RECEIVING YOUR IPAD AND IPAD CHECK-IN 4
1.1 iPad Check-Out/iPad Distribution 4
1.2 iPad Check-In 4
2. TAKING CARE OF YOUR IPAD 4
2.1 General Precautions 5
2.2 iPad Care and Case/Carrying iPads 5
2.3 Screen Care 5
3. USING YOUR IPAD AT SCHOOL 6
3.1 iPads Left at Home 6
3.2 iPad Undergoing Repair 6
3.3 Charging Your iPad’s Battery 6
3.4 Screensavers/Background Photos 6
3.5 Sound, Games or Apps 6
3.6 Home Internet Access 7
4. MANAGING YOUR FILES AND SAVING YOUR WORK 7
4.1 Saving or Backing Up Your Work 7
4.2 Network Connectivity and Network Services 7
5. SOFTWARE ON IPADS 7
5.1 Originally Installed Software 7
5.2 Safety and Security Measures 7
5.3 Inspection 8
5.4 Procedure for Reinstalling Software 8
5.5 Software Upgrades 8
6. RESPONSIBILITIES AND DISCIPLINE 8
6.1 Parent/Guardian Responsibilities 8
6.2 Student Responsibilities 9
6.3 Student Activities Strictly Prohibited 9
6.4 Legal Propriety 10
6.5 Student Discipline 11
7. PROTECTING AND STORING YOUR IPAD DEVICE 11
7.1 iPad Identification 11
7.2 Storing Your iPad 11
7.3 iPads Left in Unsupervised Areas 12
8. COSTS ASSOCIATED WITH IPAD USAGE 12
8.1 iPad Usage and Repairs 12
9. USE AGREEMENT (Needs Student AND Parent Signature) 13
1. RECEIVING YOUR IPAD AND IPAD CHECK-IN
1.1 iPad Check-out / iPad Distribution
Returning students will be reissued his/her previous iPad prior to the beginning of the current school year. Before the iPad is reissued to a student, the student and his/her parents must:
1. sign and return the iPad Use Agreement and the Acceptable Use Policy for technology resources document; and
2. pay the usage fee and any other outstanding damage/replacement fees.
Before an iPad is issued to a new student, the student and his/her parents must:
1. attend an iPad Orientation session or watch the online iPad Orientation video;
2. sign the iPad Use Agreement and the Acceptable Use Policy for technology resources document; and
3. pay a usage fee before the iPad will be issued to the student.
1.2 iPad Check-in
iPads will be returned at a scheduled time to be determined by school administration. The iPad must be returned to the Help Desk in satisfactory condition.
The student will be responsible for any damage to the iPad, case, and accessories, consistent with this handbook and the Jacksonville City Schools iPad Use Agreement. The student will be charged a fee for any needed repairs, not to exceed the replacement cost of the iPad.
Students who terminate enrollment in the Jacksonville City Schools for any reason must return their iPad by the date of termination. A student who fails to return the iPad at the end of the school year or upon termination of enrollment in the Jacksonville City Schools will be subject to criminal prosecution and/or civil liability. Grades, transcripts, and diplomas will be held until the iPad is satisfactorily returned and all fees are paid. All damage/replacement fees must be paid before the iPad is reissued. Failure to return the iPad will result in a theft report being filed with the Jacksonville Police Department.
2. TAKING CARE OF YOUR IPAD
Students are responsible for the general care of the iPad they have been issued by the school. Any iPad that is broken or fails to work properly must be taken to the Help Desk for an evaluation of the device.
2.1 General Precautions
The iPad is school property and all users will follow this handbook, the iPad Use Agreement and the Jacksonville City Schools Acceptable Use Policy for technology resources.
• Cords and cables must be inserted carefully into the iPad to prevent damage.
• iPads and cases must remain free of any writing, drawing, stickers, or labels that are not the property of the Jacksonville City Schools.
• iPads must not be exposed to extreme temperatures and/or conditions.
· iPads must never be left in an unlocked locker, unlocked vehicle, or any unsupervised area.
· Students are responsible for keeping their iPad’s battery charged for school each day.
2.2 iPad Care and Case / Carrying iPads
The protective cases provided with iPads have sufficient padding to protect the iPad from normal treatment and provide a suitable means for carrying the device within the school. The guidelines below should be followed:
· iPad cases furnished by the school district must not be tampered with or removed by students at any time.
· iPad cases furnished by the school district must be returned with only normal wear.
· iPads and cases may not be altered (i.e. stickers, drawings, writing, labels, or removal of parts).
2.3 Screen Care
The iPad screen and the protective case screen can be damaged if subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure on the screen.
· Do not lean on the top of the iPad.
· Do not place anything on top of or near the iPad that could put pressure on the screen.
· Clean the protective case screen using a damp cloth. It is recommended that you use a soft, lint-free, multi-fiber cloth. Dampen it to clean the case screen.
· Lay your iPad and protective case screen face down while not in use. This will help prevent objects from falling onto the protective case screen.
· Do not bump the iPad against lockers, walls, car doors, floors, etc., as it will eventually break the protective screen and/or the iPad screen.
3. USING YOUR IPAD AT SCHOOL
iPads are intended for use at school each day. In addition to teacher expectations for iPad use, school messages, announcements, calendars, and schedules may be accessed using the iPad. Students must be responsible to bring their iPad to all classes, unless specifically instructed not to do so by their teacher.
3.1 iPads Left at Home
If students leave their iPad at home, they are responsible for getting the course work completed as if they had their iPad present. If a student repeatedly leaves their iPad at home, disciplinary actions and/or removal of the device may occur.
3.2 iPad Undergoing Repair
Loaner iPads may be issued to students when they leave their iPads for repair in the Help Desk. There may be a delay in getting an iPad should the school not have enough to loan.
3.3 Charging Your iPad’s Battery
iPads must be brought to school each day in a fully charged condition. Students should charge their iPads each evening. If a student routinely does not bring his/her device to school charged, disciplinary actions and/or removal of the device may occur.
3.4 Lock Screen/Home Screen/Wallpaper Photos
· Inappropriate media may not be used as a home screen and wallpaper photo.
· Presence of guns, weapons, pornographic materials, inappropriate language, alcohol, drug, gang related symbols or pictures will result in disciplinary actions per the Jacksonville City Schools Student Code of Conduct.
3.5 Sound, Games, or Apps
· Jacksonville City Schools is not responsible for any lost materials, therefore, it is suggested that students have a backup of any work and do not install any paid apps.
· Sound must be muted at all times unless permission is obtained from the teacher for instructional purposes.
· Students will be responsible for providing their own earbuds.
· Students may be asked to install district or school-required apps and teacher requested apps onto their assigned iPad for student use. Jacksonville City Schools will monitor the student iPads for apps not assigned by the district.
· Students should not install any personal or non-approved apps or games.
3.6 Home Internet Access
Students are allowed to set up wireless networks on their iPads. This will assist them with iPad use while at home.
4. MANAGING YOUR FILES AND SAVING YOUR WORK
4.1 Saving or Backing Up Your Work
It is recommended that students save a copy of their work in another location such as Edmodo, Google Drive, etc. for backup purposes. Students may also email a copy of their work to themselves for backup. It is the student’s responsibility to ensure that work is not lost due to mechanical failure or accidental deletion. iPad malfunctions are not an acceptable excuse for not submitting work.
4.2 Network Connectivity and Network Services
· Jacksonville City Schools makes no guarantee that the network will be up and running 100% of the time. In the rare case that the network is down, the Jacksonville City School District will not be responsible for lost or missing data.
· Use of any information obtained through the Jacksonville City Schools network is at your own risk. The Jacksonville City Schools specifically denies any responsibility for the accuracy or quality of information obtained through its network services.
5. SOFTWARE ON IPADS
5.1 Installed Software
Jacksonville City Schools has purchased specific software and apps for use on the iPads. From time to time, students may be asked by teachers to install apps. Periodic checks of the iPads will be made to ensure that students have not removed the required apps, and/or make sure that students have not installed any additional or non-approved apps.
5.2 Safety and Security Measures
Jacksonville City Schools has installed security measures on each iPad for student safety and device safety. These security measures must not be removed or altered. If students remove or alter the security measures, the students will be subject to disciplinary actions including but not limited to restriction of apps, removal of the device, and any additional disciplinary actions as per the Student Code of Conduct.
5.3 Inspection
Student iPads will be routinely monitored online and/or inspected physically at any time without notice.
5.4 Procedure for Reinstalling Software
If technical difficulties occur or illegal and/or inappropriate software is detected, the iPad will be reset to original factory setting. The school does not accept responsibility for the loss of any software or documents deleted due to a reformat and reimage.
5.5 Software Updates
Update versions of licensed software/apps are available from time to time. Students may be asked to update their iPads, or be required to check in their iPads for periodic updates.
6. RESPONSIBILITIES AND DISCIPLINE
The use of the Jacksonville City School District’s technology resources is a privilege, not a right. The privilege of using the technology resources provided by the Jacksonville City School District is not transferable or extendible by students to people or groups outside the district and terminates when a student is no longer enrolled in the Jacksonville City Schools. This handbook is provided to make all users aware of the responsibilities associated with efficient, ethical, and lawful use of a technology resource of Jacksonville City Schools. If a person violates the Jacksonville City Schools’ Acceptable Use Policy for technology resources, any part of this handbook and/or iPad Use Agreement, privileges may be terminated, access to the school district technology resources may be denied, and the appropriate disciplinary action shall be applied. The Jacksonville City School District’s Student Code of Conduct shall be applied to student infractions. Violations may result in disciplinary action up to and including suspension/expulsion for students. When applicable, law enforcement agencies may be involved.
6.1 Parent/Guardian Responsibilities
· Talk to your child about the values and standards that he/she should follow on the use of the Internet, just as you do in the use of all media information sources, such as television, telephones, movies, and radio.
· Monitor activity on your child’s device and accounts.
· Notify the school administration as soon as possible if the iPad is lost or stolen.
6.2 Student Responsibilities
· Use iPads in a responsible and ethical manner.
· Obey school rules concerning behavior and communication that apply to iPads.
· Use all technology resources in an appropriate manner so as to not damage school equipment. This damage includes, but is not limited to, the loss of data resulting from delays, non-deliveries, mis-deliveries, or service interruptions caused by the students own negligence, errors, or omissions.
· Help the Jacksonville City Schools protect the device by contacting an administrator about any security problems you may encounter.
· Students should always turn off and secure their iPad after they are finished working to protect their work, information, and preserve battery life.
· If a student should receive email containing inappropriate or abusive language or if the subject matter is questionable, he/she is asked to notify a teacher or school administrator.
· Return their iPad to the Help Desk at a scheduled time to be determined by school administration. Students who graduate early, withdraw, are expelled, or terminate enrollment at Jacksonville City Schools for any other reason must return their iPad on the date of termination.
· Notify the school administration as soon as possible if the iPad is lost or stolen.
6.3 Student Activities Strictly Prohibited:
· At no time should a student record anyone (student, teacher, parent, presenter, etc.) without permission from all parties involved. To do so will be considered an offense based on the Jacksonville City Schools Student Code of Conduct. In addition, you must obtain permission from all parties involved before publishing content. Students need to exercise good judgment when using the iPad camera and microphone.