Pakistan Space & Upper Atmosphere Research Commission

(Logistics Directorate Headquarters)

TENDER DOCUMENT

Page 1 of 7

Our Reference No: HQ/LIT/AMC/DG Sets/1617/02 Date:02-03-2017.

Your Ref No:______Dated ______.

Tender fee of Rs. ______has been deposited vide receipt No ______dated ______.

Due Date of Submission

20-MAR-2017

Up to 14:00 Hrs

Dear Sirs,

1. SUPARCO desires to establish an Annual Maintenance Contract the list of item(s)/Store(s) as per Annexure-A through SECURITY wise CLEARED firms only. In case, you/your firm is SECURITY Wise CLEARED as well as interested to offer bid, it is requested to please send the same through courier only under two separate sealed envelopes, marked clearly, "Technical Offer" and "Commercial Offer", respectively to the undersigned, latest by or before above mentioned due date. Kindly note that no any Offer/Quotation will be received by hand in Office. If due to any unforeseen circumstances, SUPARCO establishment remains closed, then the last date of submission will be extended to next working day.

2. Please also note that Technical Offer should contain Annexes-A & B duly filled in (supported with relevant technical literature/details/catalogues/leaflets etc). Commercial Offer will contain Annexure-C. Kindly ensure no space is left blank in the annexes.

3. Following are the special instructions of this IT (Invitation to Tender):

a. Tender(s) must be accompanied with a Bid Bond in agreement of faithful compliance

of the conditions of Contract/Purchase Order. This amount will be equivalent to 2% of

the total quoted value. In case of non-acceptance of any offer technically, the Bid

Bond will be returned to the bidder by fastest possible means. The Bid Bond amount

submitted by the successful bidder will however, be refunded on effective termination

of Contract/ Purchase Order. (The Bid Bond will be forfeited in case of default by the

bidder from his commitments made through his offer). The modes of deposition of Bid

Bonds in favour of SUPARCO, may be as under:

(1) Earnest Money/Bid Bond Security must be deposit in the form of pay order/ Demand Draft and through Bank Guarantee, if the offer is more than 5 million.

(2) Submission of Earnest Money is mandatory; otherwise your offer will be rejected.

b. The Bids of firms those are SECURITY Wise Cleared shall only be entertained.

Annex-A

TECHNICAL OFFER

List of DG Sets

S No. / Capacity / Qty / Manufacturer / Engine Model No. / Engine Serial No / Location
a. / 1540 KVA / 2 Nos. / Cummins / QSK50-G4 / 33184412/33184415 / Karachi
b. / 1540 KVA / 2 Nos. / -do- / -do- / 33184417/33184373 / Lahore

Other Details/requirements of Annual Maintenance Contract (AMC)

a)  Firm should have at least 10-15 years experience in the maintenance of Diesel Generator Sets preferably with Electronic Engine.

b)  Firm should be authorized O&M/OEM Partner of Cummins and have licensed Cummins Insite Software.

c)  Details of present and past 5 years Maintenance Contracts of similar DG Sets, their Contract value along with copies of Contract/Work Order.

d)  Firm should have repairing facility/workshop of a/m Generators at both cities (visit may be arranged).

e)  Proof of valid current registration with Pakistan Engineering Council in C3 and/or above category.

f)  Firm should have offices at Karachi & Lahore and capable to provide the Operation & Maintenance at both Sites. i.e. Karachi & Lahore.

g)  Registered Name and Address of the company along with phone, fax and email address. (Copy of Registration to be furnished).

h)  List of technical staff, their qualification/experience and details of in-house facilities.

i)  National Tax Number & Income Tax Clearance Certificate of last 3 years return.

j)  Proof of Financial stability and Bank Certificate of Financial soundness.

k)  Brief of any litigation/arbitration proceedings in which the firm has been/is involved.

l)  Complete profile of the firm.

m)  Affidavit that the Firm is not Black Listed in any Govt/Semi Govt Organization.

n)  Annual Maintenance Contract will be established for one year.

o)  There will be 04 Nos. of routine/preventive maintenance visits to Lahore & 02 Nos. at Karachi respectively and emergency visits will be on call basis. Scope of work is mentioned in Annex-D.

p)  Response Time: 2-4 hour during office hours (9 to 5, Monday to Friday) and 4-6 hours in off hours & holidays.

q)  Resolution time for diagnosis and rectification of faults will be 24-48 hours(depending upon nature of faults).

r)  If a technical issue is not resolved by the contractor’s technical team/representative then the OEM’s technical resource must be engaged by the firm, for prompt resolution of the issue, after approval of the user.

s) 

t)  Contractor shall render its services 24/7/365 days including holidays.

u)  Payment will be released after satisfactory rendering of each preventive maintenance visit/services after certified by the user.

v)  If any tax duty may be imposed, increased/decreased or withdrawn, same will be implemented accordingly.

Signature: ______

Official Seal: ______

Name: ______

Designation______


Annex-C

FINANCIAL OFFER

Sr. No. / Description / Visit Charges per site for 2 Nos. of DG Sets / GST / No. of Visit Per Year / Total Amount
Karachi / Lahore / Karachi / Lahore
a. / Scheduled Visits
b. / Emergency Troubleshooting and Rectification Visits
(on Call Basis 24/7/365)

Annex D

Scope of Maintenance Tasks

Activity / Action Points / At the Time of Service Team Visit / At 250 Hrs/ 6 month / At 500 Hrs / At 1000 Hrs / At 1500 Hrs/1 year / At 3000 Hrs / At 6000 Hrs/ 2years / At 10,000 Hrs
Air Cleaner Restriction / Check / Y / Y / Y
Air Cleaner / Check / Y
Fuel Injection Pump Mounting Hardware / Check / Y
Radiator Hoses / Check / Y / Y / Y
Radiator Pressure Cap / Check / Y / Y
Radiator Service / As required Basis/Maintenance Visit
Supplement Coolant Additive and Anti Freeze / Check / Y / Y
Fuel Filter (Stage 1) / Check/Change / Y / Y / Y
Fuel Filter (Stage 2) / Check/Change / Y / Y / Y
Coolant Filter / Change / Y / Y
Coolant Filter Head / Check / Y
Engine Coolant Level / Check / Y
Engine Support Bracket, Front / Check / Y
Engine Mounts / Check / Y / Y
Note Oil Pressure After Starting of Engine / Check / Y
Load per Phase / Check / Y
Engine Speed (adjust if necessary) / Check / Y
Voltage Frequency / Check / Y
Water Pump Weep Hole Filter / Check / Y
Engine Lubricating Oil Level / Check / Y
Lubricating Oil / Change / Y
Lubricating Oil Filter / Change / Y
Air Filter - Check / Check / Y
Checking Against Abnormal Vibration / Check / Y
Tightening of Earth Connection and Stud / Check / Y / Y
Engine Coolant / Check / Y
Battery Cables and Connection / Check / Y
Cooling Fan Belt Tension and Condition / Check / Y / Y / Y / Y
Cooling System / Check / Y
Fuel Water Separator / Check/Drain / Y
Battery Electrolyte Level / Check / Y
Battery Gravity / Check / Y
Battery Charger / Check / Y
Belt Drives Tension Inspection & Adjustment / Check / Y
Fan Hub, Belt Driven / Check / Y / Y
Inspection/adjustment of Tappet Clearance and Injectors / Check / Y
Inspection of Turbo Charger / Check / Y / Y
Air Leaks, Air Intake And Exhaust Systems / Check / Y / Y
Valve Lash / Check / Y
Fan Drive Idler Arm Assembly / Check / Y
Greasing of Main Alternator / Y
Inspection of Speed/Timing Sensors / Check / Y
Drain, Flushing and Re-charging of Coolant / Change / Y / Y
Water Pump / Check / Y
Injectors / Replace / Y
Vibration Damper, Viscous / Check / Y
Crankcase Breather Element / Change / Y

SUPARCO HQs, SUPARCO Road, P.O.Box: 8402, Karachi-75270. Pakistan Ph: (92-21)34650765-79

Ext: 2803,2804 Fax: (92-21) 4694941, 4690940 E-mail: