Job Description Ref no:

Role Profile
Job Title / Projects Assistant (UK-Korea Season 2017-18 )
Directorate or Region / East Asia / Department/Country / South Korea
Location of post / Seoul / Pay Band / Local J Grade
Reports to / Projects Manager,
UK/Korea 2017-18 Creative Futures / Duration of job / From October 2016 to March 2017 ( with a high possibility to extend the contract )
Purpose of job:
To provide operations and resources support for UK-Korea 2017-18 team delivering a large scale and high quality programme throughout the project life time.
Context and environment:
UK/Korea 2017-18 Creative Futures
Background
UK/Korea 2017-18 Creative Futures will take place in Korea from February 2017 through to March 2018 and will showcase new and on-going collaborations between the UK and Korea in culture, arts, education, sports, social economy and trade. UK/Korea 2017-18 is being developed in partnership between the British Council, the Foreign and Commonwealth Office and UKTI (UK Trade and Industry) and a wide range of Korean UK cultural and education institutions. As part of the overall programme, the British Council will manage and deliver all activity taking place in Korea under the pillars of Creativity, Education, Entrepreneurship and Innovation. Programme design is still ongoing. The British Council will coordinate and deliver communications, sponsorship and evaluation strategies for the UK/Korea 2017-18 Creative Futures programme.
This programme presents a unique opportunity to deepen and strengthen the UK’s existing relationship with South Korea and to build on strong foundations of mutual respect and appreciation. Both countries have in recent years been working closely together in a wide range of fields, and the relationship’s importance was marked by the State Visit in 2013 by President Park Geun-hye to the UK. Both countries also give high priority to the drive in to inspire innovation and creativity in business, the arts and in the social economy. The programmes we are developing for 2016 - 18 will allow large numbers of people in both countries the chance to explore what the challenges are for strong OECD economies with rich cultural traditions and international ambitions in the 21st century.
South Korea emerged as a major economic world power following the Korean War in the 1950s and is now the 13th largest economy in the world - a remarkable feat for a country of 50 million which did not prosper for much of the first half of the 20th century. It is now the home to world leading brands such as Samsung, Hyundai and LG. The Korean Wave (hallyu) has taken Korean culture through TV dramas and pop music to millions around the world, with great commercial success. It has many high ranking universities and these have built strong links across the world, including with counterparts in the UK. The UK is seen as an important partner, and both the Korean government and businesses are major investors in the UK and investment from the UK in Korea is growing. It is essential that UK/Korea 2017-18 Creative Futures demonstrates the mutual benefits flowing from close ties between the UK and South Korea
Around the world, the UK as a whole, and London in particular, are perceived as outstanding in the area of culture and creative industries. UK/Korea 2017-18 Creative Futures seeks to increase engagement with UK cultural, education and science institutions, artists, producers, entrepreneurs and academics.
Accountabilities, responsibilities and main duties:
Operational Support
To provide operational support in delivering a range of season activities.
·  Support Head and Creative Director to carry out research as part of planning in a timely manner
·  Assist Head and Creative Director in implementing plans and activities to the high standard.
·  Assist administrative jobs to organise activities and events ranged from venue search and booking to feedback collection.
·  Make logistic and programme arrangements for UK visitors including hotel and flight bookings.
Evaluation & Reporting
To contribute to the year-round monitoring of projects and processes to enable the team to improve the quality of delivery and operations.
·  Assist project evaluations and corporate scorecard data collation.
·  Monitor and collect partner acquittals for relevant projects and programmes.
·  Provide reports according to template and time scale, and share with team members as agreed.
·  Assist projects reports and evaluations completed and shared with stakeholders.
Communications Support
To provide support to the team in terms of communications with stakeholders through country website, newsletter and online communication tools.
·  Deal with first e-mail or f2f enquiries about the projects and take ownership of web manager mailbox and responsibility for maintaining integrity of web subscriber lists.
·  Correspond with partners and colleagues when required via email, phone and face to face format in a professional manner
·  Assist with basic web content maintenance, event calendar and newsletter updates
·  Assist with promotion and publicity of the events through a range of internal and external channels
·  Event and contact data inputted accurately and in a timely manner on relevant data bases and distribution lists
·  Communications deadlines are met
·  Integrity of information and branding of web and communications platforms is maintained
Personal Information Management
Handle and keep information created and received in compliance with the British Council’s information management standards, policies, the UK Data Protection Principles and local legislation.
·  Be able to understand and address risks to the information and ensure that information is fully used within the law for the public good.
·  Implement and comply with the Korea Internal Management Plan for Personal Information Protection
·  Implement and comply with the technical and administrative safety measures for the protection of Personal Information
·  Keep confidential the Personal Information that is obtained in the course of performing his/her duties.
Office Administration
To provide support to the Season team in the effective administration
·  Take ownership of general enquiries mailbox, and management of Season team main phone line
·  Provide basic assistance on finance processes for the team
·  Maintain office equipment, supplies and inventories
·  Coordinate daily mail
·  Maintain data back-up of the list of contacts and market information
·  Make travel arrangements
·  Arrange internal and external meetings and appointments
Key relationships:
Internal
-  Country Director, UK-Korea 2017-18 team, Arts team, section heads and project managers in Korea, counterparts in the UK, Korea business support service (BSS) team
External
-  Vendors, partners, sponsors, and clients
Other important features or requirements of the job
-  Good organisationalskills and attention to detail, commitment to quality
-  Ability to work effectively with tight deadlines in a fast paced environment
The job will require some occasional business trips nationally. It will also involve occasional weekend and evening work.
Such requirements will be managed within HR guidelines, including work-life balance policies.
Please specify any passport/visa and/or nationality requirement. / Right to Work in South Korea.

Person Specification

Essential / Desirable / Assessment stage
Behaviours / Connecting with others - Essential
Working Together - Essential Being Accountable - Essential / Creating shared purpose
Making it happen
Shaping the future / Interview only
Skills and Knowledge / Ability to operate in Korean and English (both written and spoken) at a demanding business and cultural level.
MANAGING PROJECTS: Level 1 - Follows project management disciplines (Works with project management systems and procedures, and has a track record of compliance with them as a project team member).
COMMUNICATING AND INFLUENCING: Level 2 - Relates communications to circumstances (Displays good listening, writing and speaking skills, setting out logical arguments clearly and adapting language and form of communication to meet the needs of different people/audiences)
MANAGING FINANCE AND RESOURCES: Level 2 - Uses financial systems and processes (Uses corporate financial systems and processes appropriately as part of the job and on behalf of a team.) / General knowledge of arts and creative industry or a demonstrable interest in the relative areas.
Basic understanding of UK and Korea arts. / Short listing
and interview
Experience / Demonstrable experience of proven project management; administration and finance management / Previous working experience in international organisations or context / Short listing
and interview
Qualifications / Relevant university degree / Project management training / Short listing
and interview
Submitted by / Head of UK/Korea Season 2017-18 / Date / 13 September 2016

3 of 4

The United Kingdom’s international organisation for educational opportunities and cultural relations. A registered charity: 209131 (England and Wales). SC037733 (Scotland).The British Council believes that all children have potential and that every child matters - everywhere in the world. The British Council affirms the position that all children have the right to be protected from all forms of abuse as set out in article 19, UNCRC, 1989