Purchase of LT ACB Panels in 2 Tier System

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ITEM NO. 3(vi) (B-7)

Purchase of LT ACB Panels in 2 tier system.

Sealed tenders were invited in two cover system i.e. technical bid and price bid, for the purchase of LT ACB Panels in 2tier system against the requirement of various plan/non-plan/DC and replacement works as per Annexure (See pages 72 – 73) by publishing NIT in the following newspapers with the approval of CE(E):-

Hindustan Times.
Times of India
Nav Bharat Times.

In addition to the above a copy of the NIT was also sent to various firms and departments for wider publicity and competition.

The tenders were due for opening on 7.1.2002, however, M/s HEI Engg.(P)Ltd., M/s Control & S/G & M/s Mohini Electricals Ltd. requested for extension of due date of opening by at least 3 to 4 weeks. Accordingly, with the approval of CE(E-I). a corrigendum was issued in the above newspapers for extension of due dates up to 7.2.2002. Various firms were also informed about the same separately.

In all six firms purchased the tender documents.

The tender box was opened on 7.2.2002 at 15.30hours before the representatives of the various firms and in all six firms responded to our tender enquiry. All these firms had mentioned about the mode of depositing of earnest money on their envelop, as such, the tenders were opened in their presence .

As the tenders were invited in two cover system, only the Ist cover i.e. Techno-Commercial offer was opened. The offers of these firms were scrutinized with respect to our technical specification and other terms & conditions of NIT and they were found either deviated or silent about various terms & conditions of our NIT.

In order to seek clarifications in respect of certain technical parameters furnished by various firms and also to bring these firms technically and commercially at par as per our specifications and various terms & conditions of NIT, a meeting was held in the chamber of CE(E)-I on 29.3.2002 at 11.00AM by the Technical Sub Committee under the chairmanship of CE(E-I) with SEE-I, XEN(T-I), & XEN(S) as its members. The representatives of all the six firms agreed to our various terms & conditions and furnished the necessary documents & clarifications on the deviations of their technical particulars from our NIT and also agreed to supply the LT ACB Panels as per our terms & conditions and specifications of the NIT.

As M/s HEI Engg. Pvt. Ltd. and M/s Mohini Electricals Ltd. had quoted for the first time in our department, it was proposed to get their works inspected by a Technical Sub Committee to assess their capacity and capability to execute order as per our specifications & parameters of NIT.

Accordingly, with the approval of Chairperson, a Technical Sub Committee consisting of SEE-II, XEN(T-I) & XEN(S) inspected their works. As per the detailed inspection report these firms were not considered capable to execute the order as per our specification & parameter of NIT.

The above report of the Technical Sub Committee was accepted by the CE(E)-I and is placed at Annexure (See pages 74 – 79 ). .

Accordingly, with the approval of CE(E-I), the price bids i.e. 2nd & 3rd cover of remaining four firms were opened on 27.9.2002 at 10.00AM. in the presence of various tenderers.

The quoted and computed rates of all the four firms are as under :-

LT ACB panels in 2 –tier.

Firms / Incoming + Bus coupler panel(Rs.) / Incoming + Outgoing panel / Outgoing + Outgoing / Remarks
1.M/sKaybee Electrical / 98575..00
120420.88 / 87350.00
106879.04 / 75125.00
92130.80
2..M/s Control & S/G Co. Ltd. / 131000.00
153270.00 / 112000.00
131040..00 / 100000.00
117000.00
3.M/sLarsen & Turbo Ltd. / 227360.00
152275.00
183704.56 / 244760.00
154575.00
186479.28 / 254040.00
149385.00
180218.06 / Original IInd cover.
Revised IIIrd cover.
4.M/s Schneider Electric India Pvt. Ltd. / 205000.00
247312.00 / 165000.00
199056.00 / 145000.00
174928.00

As these boards are to be used as composite board, comprising of various type of panels depending upon the configuration and requirement of sub-station, the total cost is taken into consideration for arriving at the lowest tender. Accordingly, the total cost of the tender has been calculated and tabulated as under:-

Total Cost of Tender of Various Firms.

S.No. / Firms / Quoted(Rs.) / Computed(Rs.) /

Remarks

1. / M/s. Kaybee Electricals / 82,26,000.00 / 100,73,846.00 / I
2. / M/s. Control & S/G Co. Ltd. / 108,60,000.00 / 127,06,200.00 / II
3. / M/s. L & T Ltd. / 246,84,800.00
151,00,100.00 / 246,84,800.00
182,16,760.64 / - Original
-Revised
III
4. / M/s. Schneider Electric India (P)
Ltd. / 161,00,000.00 / 194,230,40.00 / IV

As can be seen from the tables above & that the offer of M/s Kaybee Electricals is lowest in all the items as well as in the total cost of the tender.

Excise duty @ 16%, CST @ 4% and F&I @ Rs.1500/- is payable extra and the same has been accounted for in the computed cost of individual items as well as in the total cost of tender.

M/s Kaybee Electricals are offering “Schneider CG” L.T breakers which is the same as that of Crompton Greaves. M/s. Crompton Greaves Ltd. have sold their L.T unit to M/s Schneider Electric India (P) Ltd. The Crompton make breakers are in use in our system for last so many years satisfactorily. The breaker stands tested as per relevant ISS:13947 & as per our requirement. The panel offered by them stands tested from CPRI as per IS:8623 per our requirement.

Their works at NOIDA stand inspected and approved in our last purchase case by the inspection team and were considered capable to execute the order.

They have supplied LT ACB panel, MCCB panels of 200A to 3200A rating to various department. They have also supplied Generator control panels with ACB’s for 500KVA to 2000KVA D.G set to various organizations (through Sudhir Genset Ltd. ,Silvassa)

They have also enclosed copies of orders of 200A MCCB with enclosure from BSES Yamuna Power Ltd.,, NDPL (Tata Power), New Delhi. They have also got repeat orders from them. As per the reference list/copies of orders etc., they have supplied panels to Sudan Embassy Chanakya Puri, BSNL Delhi, Russian

Federation of India Chanakya Puri, Dabur India Ltd., DLF, DRDO, AIIMS, EIL, GAIL, Hotel Park Royal, IOCL, NBCC, NDDB, Ranbaxy, Samsung, VSNL, STPI and may private companies. They have also enclosed the satisfactory performance/Test report of Sudan Embassy, Russian Center etc.

Keeping in view the above, the firm is considered quite capable to execute the order.

In the meantime after opening of price bids, M/s Mohini Electricals Ltd., made representation requesting for opening of their offer. The same were examined and subsequently filed with the approval of Chairperson dt.24.10.2002 & 5.12.2002.

The tender files were also submitted to the Director(Vig.) on 28.11.2002 which was also seen by the Chairperson .and Director(Vig.) opined that the matter be finalized at the earliest.

The last purchase of these items was made vide our S.O.No.10/DP/2000-01/EE(S) through M/s Control & S/G Co. Ltd. The ex-works rates of various items are compared as under :-

Items / Incoming + Bus coupler (1600/1600A)
(Rs.) / Incoming + Outgoing
(1600/800A)
(Rs.) / Outgoing + outgoing (800+800A)
(Rs.)
Tendered rates of L-I, M/sKaybee Electricals / 98575.00 / 87350.00 / 75125.00
LPR of M/s Control & S/G Co. (5/2000) / 96300.00 / 89700.00 / 79,900.00
Tendered rate of L-II, M/s Control & S/G Co. / 131000.00 / 112000.00 / 100000.00
Estimated cost (10/2001) / 152000.00 / 130000.00 / 100800.00

It can be seen from the above table that the rates received in the tender are quite competitive and justified. Further the total ex-works cost of M/s Kaybee Electrical is 3.38% lower than last purchase order of 5/2000 (M/s Control & Switchgear Co.), 29.6% lower than the estimated cost & about 24% lower than L-II i.e. M/s Control & Switchgear Co. who had also supplied panels in our last purchase case.

Further the cost of various inputs like steel aluminium, copper, labour index etc. has also gone up as per IEEMA circular since last purchase case.

As such, the rates received were considered quite reasonable, competitive and justified. However, the case was sent to Finance to conduct negotiations with M/s Kaybee Electricals to explore the possibility for reduction in their rates keeping in view the rates mentioned by M/s Mohini Electrical Ltd. in their representation although their offer was not opened and representations stand filed with the approval of competent authority.

Finance vide their diaryNo.468 dt.20.3.2003 have concurred in the proposal of the department; Subject to various clarifications and the same are clarified as under :-

Funds are available and the material is being purchased against sanctioned estimates.
The rates computed in the tender are correct and have already been checked by AAO(S).
The LT divisions of M/s Crompton Greaves Ltd. have already been taken over by M/s Schneider Elect. India Ltd. and as per the MOU “All interest title ownership and rights owned or held by M/s Crompton Greaves Ltd. In the business know vest in Schneider Elect.” As such, the quality of LT ACB breakers is assured.
The price bid of M/s Mohini Electricals has not been opened with the approval of the competent authority

Accordingly, with the concurrence of Finance vide their diaryNo.468 dt.20.3.2003 and approval of the Chairperson dt.25.3.2003 , negotiations were conducted by the Negotiation Sub Committee under the chairmanship of F.A. with LA, CEE-I, CEE-II and EE(S)-I as its members with M/s Kaybee Electricals (represented by Shri Naval Khera) on 9.4.2003 to explore the possibility for reduction in their quoted rates to the extent possible.

Shri Naval Khera of M/s Kaybee Electricals was persuaded for reduction in their rates, but he showed inability to do so and explained that cost of various inputs like aluminium, copper, steel etc. apart from price index and rates of inflations have gone up since the opening of tenders, besides it will take 5 to 6 months for the execution of the order, as such, in view of the price increase of raw material and unforeseen global market scenario,, it is almost impossible to reduce the rates. However, on great deal of persuasion he offered a special discount of 0.5% on the basic ex-works quoted price. Further he requested to incorporate the clause of sample approval of each type of panel prior to commencement of supplies.

The total cost of tender of M/s Kaybee Electricals before and after the negotiations is as under :-

Tendered cost Negotiated cost Reduction

before negotiations after discount obtained

(Rs.) (Rs.) (Rs.)

Quoted- 82,26,000.00 81,84,870.00 41130.00

Computed-10073846.00 100,24,227.00 49619.00

He has confirmed the above vide letter No. KBN/NDMC/03-04 Dated 9.4.2003.

The Negotiation Sub Committee after due deliberations and considerations of the final negotiated offer of M/s Kaybee Electricals felt that their negotiated rates are quite reasonable keeping in view the increase in the cost of various raw material, labour & inflation etc. and recommends to purchase 20nos. LT ACB panels in 2 tier (Incoming & Bus coupler) (1600/1600A), 20nos. Incoming & Outgoing (1600/800A) and 60nos. Outgoing + Outgoing panels(800/800A) from them at their final negotiated rates and other terms & conditions as per NIT and as agreed to subsequently during the negotiations at a total cost of Rs.81,84,870.00 plus taxes , duties, freight & Insurance extra, as applicable.

The detailed note of negotiation is as per annexure (See pages 80 – 84 ).

It is, therefore, proposed to purchase 100 nos. LT ACB panels from M/s Kaybee Electricals at their negotiated rates and other terms & conditions as briefed below:-

M/s Kaybee Electricals.

S.No. Items Qty. Rate/Unit Amount

(nos.) (Rs.) (Rs.)

1. LT ACB Panels in 2 tier 20 98575.00 1971500.00

Incoming & Bus coupler

(1600/1600A).

2. –do- but with Incoming + 20 87350.00 1747000.00

outgoing (1600/800A)

3. –do- but with outgoing + 60 75125.00 4507500.00

outgoing panels(800/800A) ______

8226000.00

Less 0.5% discount (-) 41130.00

Total ex-works cost 81,84,870.00

OTHER TERMS & CONDITIONS :

1 / Central Excise duty / : / Extra @ 16%;Subject to statutory variation.
2 / CST / : / Extra @ 4% subject to statutory variation against Form-C
3 / Freight & Insurance / : / Extra @ Rs.1500/- per panel.
4 / Prices / : / FIRM.
5 / Unloading / : / Firm`s responsibility.
6 / Delivery / : / At our stores at Vidyut Bhawan
7 / Drawings & Samples / : / To be submitted by the firm within 15 days of receipt of S.O. along with one sample of each type.
8 / Delivery period / : / Commencing with 20 nos. panels(assorted) within 2 months after the approval of sample. & completion @ 20 panels per month thereafter.
9 / Payment / : / 100% within 30days lot wise after receipt of material in good condition in our stores.
10 / Inspection / : / Through RITES/by our engineers at our cost the date on which the material is offered by the firm for inspection shall be taken as the date of the delivery as per NIT.
11 / Guarantee / : / 12/18 months from the date of delivery against manufacturing defects.
12 / Performance B/G / : / 2% of the total value of order.
13 / Additional Quantity / : / The department reserves its right to place order for additional 25% at the rates accepted within the stipulated delivery period or mutually agreed subsequently.
14 / Liquidated damages / : / Recover from the firm as agreed liquidated damages equivalent to ½% of the prices of any stores which the firm fails to deliver within the period fixed for delivery in schedule for each week or part of week. The liquidated damages in any case will not exceed 5% the contract price for undelivered/delayed portion.
15 / Risk purchase / : / The department reserve its right to make risk purchase If the firm fail to comply with the contractual obligations.
16 / Arbitration / : / In case of any dispute, the matter shall be Referred to the Sole Arbitrator, appointed by the Chairperson, NDMC.
17 / Jurisdiction / : / In case of any legal dispute the venue shall be New Delhi Courts.
18 / Other terms & conditions / : / As per NIT.
19 / Validity / : / 30.4.2003.

The Chairperson has seen the case.

CE(E)’s remarks :-

The case is laid before the Council to accord approval to purchase 100nos. LT ACB panels from M/s Kaybee Electricals at their negotiated rates and all other terms & conditions as above and accord expenditure sanction of Rs 81,,84,870/- (Rupees eighty one lacs eighty four thousand eight hundred seventy only) plus taxes, duties, freight & insurance extra as applicable.

COUNCIL’S DECISION

Resolved by the Council that approval is accorded to purchase 100 Nos. LT ACB Panels in 2 tier system from M/s Kaybee Electricals at their negotiated rates amounting to Rs. 81,84,870/- plus Taxes, Duties, Freight and Insurance, as applicable and all other terms and conditions as explained in the preamble.

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ITEM NO. 3 (vii) (H-3)

Appointment of Smt. Meenakshi Gupta, IA&AS : 84 as Chief Auditor, New Delhi Municipal Council.

Under Section 33(1) & (2) of NDMC Act, 1994, the Council shall appoint a suitable person as a Chief Auditor of the Council with the previous approval of the Administrator (L.G.) of NCT of Delhi. Accordingly, a post of Chief Auditor was created in the scale of Rs. 5900-6700 (pre-revised) and the same is to be filled up on deputation basis by taking an officer of the Indian Audit and Accounts Services in the scale of Rs. 18400-22400 (Revised).

The Comptroller and Auditor General of India was requested to send a panel of suitable officers for appointment as Chief Auditor. The names of two officers, namely, Sh. A.K. Singh, IA&AS (1979) and Smt. Meenakshi Gupta, IA&AS (1984) were received alongwith copies of their confidential reports for the last five years and vigilance clearance. After going through gist of their C.R’s, Smt. Meenakshi Gupta, IA&AS was selected to the post of Chief Auditor.

The approval of the Administrator (L.G.) of NCT of Delhi for appointment of Smt. Meenakshi Gupta, IA&AS : 84 as Chief Auditor in NDMC on deputation has been obtained on 27.03.2003 and she has since joined NDMC as Chief Auditor w.e.f. 04.04.2003 (FN).

The Chairman has seen the case.

The case is laid before the Council for information with regard to the appointment of Smt. Meenakshi Gupta, IA&AS : 84 (FN) and payment of salary and allowances to her as per terms and conditions of her deputation.

COUNCIL’S DECISION

Information noted.

ITEM NO. 3(viii) (H-4)

NAMING OF STREETS/SERVICE ROADS AFTER SIR EDMUND HILLARY AND TENZING NORGAY.

A reference was received from Shri R.M.Abhyankar, Secretary (Asia, North Africa), Ministry of External Affairs, New Delhi through Government of NCT of Delhi and requested that the street in front of New Zealand High Commission at Nyay Marg be named after the name of Sir Edmund Hillary the copies of letters received, as per annexure (See pages 88 - 91). The name of the road is necessitated for marking of Golden Jubilee for Ascent of Everest by Tenzing Norgay and Sir Edmund Hillary.

02.It has been intimated by the Ministry of External Affairs that this is an important Anniversary since it marked the age of India mountaineering experience when Tenzing Norgay ascended the Everest. The Golden Jubilee can also be used to send a powerful message to India’s youth on the spirit of adventure and commitment and it is felt that India should not be seen to be absent in the marking this important event.

03.The Ministry of External Affairs emphasized that in the interest of India-New Zealand Relations but more importantly to mark the Golden Jubilee of the “Ascent of Everest”, the naming of the road after Sir Edmund Hillary is absolutely necessary and appropriate.

04.The matter was got examined and it was found that the street/service road in front of New Zealand High Commission does not have any name and same can be considered for naming after the name of Sir Edmund Hillary.

05.When matter came up for discussion before the 46th Meeting of the State Naming Authority held on 10/04/2003 under the Chairmanship of the Hon’ble Chief Minister and it was desired by the Hon’ble Chief Minister that some street in NDMC area should also have the name of the companion of Sir Edmund Hillary who scaled the height of Mount Everest first time. She wanted to have some street to be named after Tenzing Norgay because both the companions should get due regard from the grateful nation. The street/service road from Chandra Gupta Marg to Shanti Path has been suggested by the NDMC for naming after Sir Edmund Hillary and second half from Shanti Path to Niti Marg can be considered for naming after Tenzing Norgay. The Chief Minister agreed on this proposal and desired that the other half from Shanti Path to Nyay Marg should be named after Tenzing Norgay and be inaugurated on the same day when the function for inauguration for street naming of Sir Edmund Hillary will take place.

The Chairman has seen the case.

06.The proposal is accordingly placed before the Council for its consideration/approval:-

(a)The street/service road from Chandra Gupta Marg to Shanti Path be named after Sir Edmund Hillary; and

(b)The street/service road from Shanti Path to Niti Marg be named after Tenzing Norgay.

COUNCIL’S DECISION

Resolved by the Council that :-

a)The street/service road from Chandra Gupta Marg to Shanti Path be named after Sir Edmund Hillary: and

b)The street/service road from Shanti Path to Niti Marg be named after Tenzing Norgay.

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ITEM NO. 3 (ix) (C-11)