Salt Lake County Bicycle Advisory Committee
Executive Committee Meeting Minutes March 5, 2014
Attending: AJ Martine, G. Deneris, J. Herbert, I. Scharine, D. Ward, M. Hillyard
11:30am- Meeting begins: a tentative budget is distributed by D. Ward. Top priority is to confirm estimates on needed material such as t-shirts, reflective armbands, cycling jerseys, bumper stickers, magnets and a banner. Additionally, the Bicycle Ambassador Program budget was discussed and the request for $5000 in addition to the donation of $4000 from the Bonneville Cycling Club. It was decided that the BAP subcommittee would convene to discuss presentation of the budget at the next meeting in order to clarify the request for funding in addition to the donation.
11:47- G. Deneris discussed the bicycle racks purchased and installation. AJ Martine expressed the need to identify the best venues to mount the racks and way to defray the cost of installation. If they are installed on county property, the county will pay for installation costs. Placing them on private property or city property will result in technical challenges and cost more. The possibility of reaching out to the Bike Benefits program for assistance was discussed. 3-4 of the racks will be installed on county property with the remaining quantity to be determined after all options are explored.
12:00pm- The estimate S. Malone got from Blackbottom Cycling for the jerseys was discussed, SLCBAC will get a better deal from them if they buy a minimum quantity of 51. T-shirts are also a possibility that has been explored and the strategy to cooperate with BAP to both cross-brand and offset the price was discussed. It was decided that the Ambassador program shirts would include both logos and be worn by J. Lasley and his volunteers. SLCBAC will have their own t-shirts printed with their own branding separately.
12:11- The Pro Walk/Pro Bike Conference in Pittsburgh (September 8-11, 2014) was discussed including costs of registration, travel, lodging and food. AJ Martine definitely wants to have a member of the committee attend this year and hoped to earmark $2000 for this purpose. The next step will be to select an individual from those who would wish to attend. Depending on how many members of the committee would be willing, a formal process of selection would be the best method of choosing the final candidate. G. Deneris will see if there is funding to send a county employee to the conference and M. Hillyard will research county policy for expenditure policies concerning travel, lodging, food and registration fees.
12:25- Outcomes:
In order to firm up the budget and determine expenditure for all of the merchandise I. Scharine will get estimates on bumper stickers, posters, a banner, magnets and a Cycling Utah budget in order to propose approval of these items and get them ordered in time for the Utah Bike Summit and the Mayor’s Bike to Work Day.
The budget proposal will also include a hard estimate on the Blackbottom jerseys and a determined number of t-shirts.
Conference estimate, the Utah Bike Summit registration and the BAP proposal for funding from the committee will also be included. These last three items need not be approved immediately, but the previous merchandise must be approved (through online voting by the entire committee) in order to get quantities ordered in time. When/if approved, they will be entered onto the new purchase request forms and submitted to D. Ward for approval through the county.
12:30- Meeting Ends