Application and Payment Procedure

FY16 Ohio Airport Matching Grant Program

Feb. 16, 2016

  1. Applications
  2. Grantee will send an application to ODOT as soon as the FAA Grant Offer has been received. The application will include:
  3. Application letter (see Appendix A)
  4. Signed ODOT Standard Assurances (See Appendix B)
  5. A copy of the FAA Grant Offer
  6. A certified copy of a Resolution from the Applicant’s governing body authorizing the submission of the Application
  7. Grantee will send a copy of the FAA Grant Offer to ODOT as soon as it receives the Grant Offer from FAA.
  8. Deadline:
  9. Grantee must submit application to ODOT within 15 working days of receiving the FAA Grant Offer.
  10. If the Resolution from the Applicant’s governing body is not available within 15 days or receiving the FAA Grant Offer, the other components of the Application should be submitted with an explanation that the Resolution will be submitted as soon as possible.
  11. If Applicant has not received an FAA Grant Offer by May 1 of the Fiscal Year of the FAA grant:
  12. Applicant should submit the application letter, signed ODOT Standard Assurances and authorizing resolution to ODOT by May 15. The application letter should identify, to the best of the applicant’s ability:
  13. Total project cost
  14. FAA share (90%)
  15. Applicant and ODOT share (5% each)
  16. ODOT will encumber funds for the grant based on the estimate in the application letter.
  17. Grant Execution
  18. Upon receiving a copy of the FAA Grant Offer from Grantee, ODOT will send a copy of the Grant Agreement to Grantee for signature.
  19. Grantee will return one signed copy of the Grant Agreement to ODOT.
  20. ODOT will execute the Grant Agreement and return a photocopy of the fully executed Grant Agreement to the Grantee.
  21. Grant Amounts
  22. ODOT Airport Matching Grants will pay half of the non-federal share of FAA grants to General Aviation Airports.
  23. Final cost breakout is 90% FAA, 5% ODOT, 5% local.
  24. There will be no increases in the amount of ODOT Matching Grants subsequent to execution of the grant agreement (i.e., there will be no “change orders”).
  25. Eligible Airports and Projects
  26. To be eligible for grant funds under the program, an airport must be a publicly owned Ohio GA (General Aviation) airport, i.e., an airport that does not receive FAA Air Carrier Enplanement Funds or Air Cargo Entitlement Funds.
  27. Eligible project include all projects at GA airports (as defined above) that are funded by Fiscal Year 2016 FAA grants.
  28. Grant Payments
  1. Requests for Payment
  2. Grantee shall submit requests for payment periodically during the performance of the project. Each pay request should be for a minimum of $500 unless it is the final pay request.
  3. The pay request shall be in letter form (Appendix C) submitted to the Administrator of the Office of Aviation specifying the amount of Grant Funds requested. The following shall be included:
  1. A completed ODOT Pay Request Form (Appendix D)
  2. A copy of the appropriate Invoice Summary submitted to FAA for the subject period
  1. Final Pay Request - final payment shall be made when copies of the following are submitted to ODOT:
  2. A letter from the Grantee requesting final payment
  3. The Grant Closeout Letter sent by FAA to the Grantee
  4. The Federal Form SF425, Federal Financial Report, submitted by Grantee to FAA as part of the project closeout process

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