AUDIT TRAIL FORMS

ECOCERT ICOPage 1/14

ORGANIC COMPLAINT LOG

INSTRUCTIONS: Complaints regarding organic integrity must be documented and maintained on file.

This log is intended to track complaints and show actions taken.

Source of complaint / DateReceived / Action taken / Date of action / Employee

OFF-SITE TRANSPORTATION CLEANING AFFIDAVIT

The truck and/or container bearing the license (or other) number ofwas cleaned prior to the loading of organic product by the following process:

SweptAir BlownFlushedWashedOther:

Name of certified operation:

Crop/s:

Field and/or Lot Number:

Destination:

Trucker/Shipper:

Date Loaded

Delivery Date:

I hereby attest that the above equipment was thoroughly cleaned by the methods checked above prior to the loading of organic product.

Print Name:

Title:

Date:

Signature of trucker/shipper:

ON-FARM BIN/UNIT STORAGE RECORD

A record of your on-farm storage of organic and buffer zone crops.

Name of certified operation:

Bin or Unit: Capacity:Crop Year:

Date / QuantityIN / Field ID / Crop / Organic/Buffer / Lot #Assigned / QuantityOut / Cleanout date / Cleanout by

PEST CONTROL ACTIVITIES AND INPUTS FOR ORGANIC CROP STORAGE

A record of the actions and materials you use to prevent/control pests in stored organic crops

Name of certified operation:

Crop Year:

Storage Unit ID:

Location (if off farm):

Date / Pest control activity/input/location / By whom?

EQUIPMENT CLEANOUT LOG

This sheet should be kept on or near the equipment.

Name of certified operation:

Machine or Piece of Equipment:Crop Year:

Cleanout date / By / Condition of equipment
Note any repairs or maintenance needed / Cleanout performed as per protocols?*Y/N

*Protocols are the routine, step by step procedures established to make certain that equipment is properly and completely cleaned each and every time cleaning is required.

SALES RECORD

Name of certified operation: Crop Year:

Date of sale / Crop sold / Storage unit ID / Lot # / Sold as organic or conventional / Buyer / Quantity sold / Price per unit / Total price / Balance of crop remaining

FIELD ACTIVITY LOG

A record of the practices and equipment you use for each field

Name of certified operation:

Field ID:Acres:Crop: Year:

Field Activities: List date and activity from pre-plant through post harvest

Date / Activity / Date / Activity / Date / Activity

Harvest: Use harvest/storage records to provide more detailed harvest information

Date / Yield / Condition of harvest

Additional Notes and Observations

FIELD INPUTS LOG

A record of the materials you use for each field

Name of certified operation:

Field ID:Acres:Crop: Year:

Seeds/Transplants

Date / Crop/variety- Planted/transplanted / Seeding rate/Transplant spacing

Fertilizers/Pest Control

Date / Material applied/ - Brand or Source / Rate/Amount / Notes

Additional Notes and Observations

SEED AND PLANTING STOCK RECORD

A record of seed and plants you purchased for use in organic production. Space is provided to record whether seeds/transplants are certified organic (O), untreated non-organic (U), or produced on farm organic (F); to list seed treatments used and to note non-GMO verification analysis, if available. Remember that if you use non organic seeds or transplants you must document your search for the organic equivalent. Non organic perennial planting stock must be under organic management for a minimum of one year prior to the first organic harvest.

Name of certified operation: Crop Year:

Seed and Planting Stock Information

Crop / Variety / Supplier / Lot # / Code(O, U, F) / Treatment*
Type/brand / Confirmation of NON-GMO status(non organic only)

*Treatment refers to natural and synthetic substances included on the National List ONLY

COMPOST PRODUCTION RECORD

A record of on farm compost production practices.

Name of certified operation: Production Year:

Compost Pile, Windrow or Unit ID:Date Started:

Compost Production Method Used:

Feedstock Used (Including inoculants):

Estimated C/N Ratio:

Dates / Temperature / Turned?

PEST/WEED MONITORING LOG

Name of certified operation: Field ID:

Acres:Crop: Year:

Pest Monitoring: List date, type of insect or pest and assessment of crop damage you observed

Date / Insect/pest
Note monitoring method if desired / Type of crop damage / Damage assessment(low, medium or high)

Disease Monitoring: List date, type or description of disease, or assessment of damage

Date / Disease / Type of crop damage / Damage assessment(low, medium or high)

Weed Monitoring: List date, name/description of problem weed and assessment of weed pressure

Date / Weed / Weed pressure(low, medium or high)

HARVEST RECORD FOR ORGANIC OPERATIONS

A record of your organic crops harvest for the entire year

Name of certified operation: Crop Year:

Harvest date / Field ID / Organic crop / Quantity/quality / Where stored or sold

BUFFER ZONE HARVEST RECORD FOR ORGANIC OPERATIONS

A record of your buffer crops harvest for the entire year.

Name of certified operation:Crop Year:

Harvest date / Field ID / Organic crop / Quantity/quality / Where stored or sold
Applicant’s Initial / Date / Approval / Form’s code / Last update
CM / F21 (v5) (f) / 12/5/11