LRC Minutes of the Board of Directors 1/17/2012
CALL TO ORDER
The meeting was called to order by President Dick Bayles at 1:30 PM in the Lakeside Clubhouse at the Landings Racquet Club, Sarasota, Florida.
DETERMINATION OF A QUORUM
Present were Nancy Ferraro, Meg Loomis, Frank Pipers, Rudy Blohm, Jerry Welch, Patricia Decker and Dick Bayles constituting a quorum. Also present was LRC Manager Kevin Lechlitner.
CONFIRMATION OF PROPER MEETING NOTICE
The notice for the meeting was posted in accordance with the By-laws of the Association and requirements of Florida Statutes.
APPROVAL OF MINUTES
A MOTION was made by Patricia Decker and seconded by Jerry Welch to approve the minutes from December 13, 2011. Each director present voted in favor of the motion. Motion passed.
TREASURER’S REPORT
After the Annual Meeting tonight, Jerry Welch will resign from the Board after five years of service. Nate Richards has been appointed as the new Treasurer.
Jerry Welch stated that 2011 was a good year. As Dick Bayles stated, the Board is proud of the accomplishments. I think the facilities have never looked better. Last year we spent $106,000 on capital improvements. Overall we executed the 2011 Budget very well. We expected to incur a $46,506 loss for the year, but we ended the year with a $7,858 loss.
Cash in the bank is $206,000. Retained earnings are $250,000 including the $102,500 wind insurance deductible.
MANAGER’S REPORT
A copy is attached as an exhibit to these minutes and is also available in the Tennis Pro Shop.
COMMITTEE REPORTS
Pool & Spa
Jay Eisner stated everything is fine.
Tennis (Joe Venezia)
January 28 at 2:00 PM will be the Australian Day round robin with Australian wine and beer. Seventeen members are already signed up. Joe is planning for a St. Patrick’s Day event in March and Landings Day will be the week after Easter. He is also pleased to see the new players from the Meet & Greet on the courts in social games.
Social Program
There will be a Koffee Klatsch Pancake Breakfast on Tuesday the 24th of January. Trivia is scheduled for February 8th. The Country Western Hoedown is February 18th.
Landscaping / Irrigation
Patricia Decker recommended to the Board that we give a 10% increase to the monthly contract of Signature Landscaping for their outstanding work. It will be an extra $80 per month. The Board agreed with her suggestion.
Fitness Center
No report was given.
Library
No report was given.
Facility Maintenance
Frank Pipers and Meg Loomis have started their project.
Membership Communication
No report was given.
OLD BUSINESS
The Fitness Center expansion was brought up. Our 2012 budget has three capital projects for the buildings, one for the main room in the Poolside Clubhouse and one for the kitchen and bathrooms in the Poolside Clubhouse. The third is for the expansion of the Cardio room in the Fitness Center. The idea is to enlarge the room so we can spread out the existing equipment to make it a safer environment. The idea also entailed expanding the weight room next year. Do we do one big renovation or two smaller ones? A field measurement will be required by an architect. The architect’s detailed design will cost roughly $3,000. It may also require a structural engineer at a cost of between $500 - $1,000.
Frank Pipers stated he would like to have a global overview before any work is done. He doesn’t want to do it “piecemeal.”.
Ronald DeAnna, who is a regular in the Fitness Center, feels we should try to live with what we have.
It was suggested that we get the equipment size and suggested footprint for each machine in order to know how big the rooms need to be.
A MOTION was made by Frank Pipers and seconded by Jerry Welch to meet with and architect and expand the initial phase to include space requirements. It should also include options broader than just the cardio room. Each director present voted in favor of the motion. Motion passed.
Kevin was asked to get bids for the Lakeside Clubhouse patio enclosure and the canopy for the coffee deck.
NEW BUSINESS
No new business was brought up.
Adjournment
There being no further business, a motion was made by Frank Pipers and seconded by Nancy Ferraro to adjourn.
The meeting was adjourned at 2:46 PM.
Respectfully submitted,
Kevin Lechlitner
LRC Minutes of the Board of Directors 1/17/2012
Exhibit A
Landings Racquet Club
Manager’s Report
January 2012
1. We now have two ceiling fans for each canopy between the courts and everything is working well.
2. So far, four of our trial memberships have decided to join the Club. There are currently twelve others in the middle of their trial.
3. Another wall-mounted fan was replaced on the Cardio side of the Fitness Center. A new fluorescent light fixture was installed in the weight room.
4. The LED landscape up lighting is complete and working well.
5. Three motion lights were replaced on the exterior of the Lakeside Clubhouse.
6. All new pool ropes were installed last week. The lights on the north side of the pool were changed.
Four chairs and four chaise lounges were sent back to Florida Patio Furniture for repair. A few mechanical repairs were done in the pool equipment. The Geothermal system is working great.
7. So far 346 members have submitted their annual assessment payment.
8. The new foxtail palms and landscaping between the pool and court #1 are in and look great.
9. I purchased new scaffolding in order to change the light bulbs on the courts. This way we don’t have to pay $250 each time to rent it.
10. I had Roto Rooter come out to open the drains in the Poolside Clubhouse and Fitness Center. Things are flowing much better now.
11. New Thera-Bands were purchased for the Fitness Center.
12. Verizon is currently installing the FIOS lines now.