Job Title: Events Fundraiser

Job Title: Events Fundraiser

About Tommy’s

One in four parents will lose a baby through miscarriage, stillbirth, or will give birth to a premature baby. Over 250,000 families every year will go through the heartbreak of losing a baby - Tommy’s is changing this. Investment in four research centres in the UK is enabling talented research teams to edge ever closer to developing predictive tests, treatments and interventions to ensure that more babies are born healthy.

At Tommy’s we value our staff, without whom, we could not continue to save babies lives. We are committed to recruiting, developing and retaining the highest calibre individuals to help us achieve our goals. We currently employ around 25 staff and raised over £5.9m in the 2015-16 financial year. For more details about Tommy’s please visit our website www.tommys.org.

Role Overview

Reporting to: Community Fundraising Manager

Salary: £27,000 (Full time, permanent)

Hours of work: Monday to Friday 9:00am to 5:00pm (from time-to-time you will be expected to work outside these hours for example, at events taking place during the evenings and at weekends)

Place of work: Tommy’s, Nicholas House, 3 Laurence Pountney Hill, London, EC4R 0BB

Additional Information:

·  Contributory pension scheme (for front-line employees Tommy’s contributes up to a maximum of 4% as long as it is matched by the employee)

·  25 days’ holiday per year (this increases with length of service)

·  Flexi-time (4 hours per month, which is made up during the week)

Job purpose

This role involves management of at least two mass participation sporting events, and delivering on all objectives associated with these events. For example, the Royal Parks Foundation Half Marathon, Prudential RideLondon-Surrey 100, Nightrider, British 10K.

You may also be asked to work on any number of other sporting events and/or account managing a fundraising partner at any point in the future.

Key job objectives

·  To manage and deliver all events to budget and on time

·  To manage partner relationships to retain and grow partnerships.

Measures of success

·  As a minimum: achieving overall income targets for each project. Optimally: exceeding income targets

·  Managing costs to an agreed budget

·  Achieving participant targets for each community event

·  Increasing volume, value and repeat support of event participants and community volunteer supporters.

Job Description

·  Leading on the recruitment of participants

·  Increasing volume and value of ‘own place’ participants

·  Creating income and expenditure projections for each event and keep detailed and accurate records

·  Developing detailed marketing and communications plans

·  Developing detailed time schedules to deliver each event on the day

·  Updating and developing web content and ensuring that all forms of web and social media channels are utilised for each event

·  Acting as the main point of liaison for third party event organisers; providing them with materials, assistance and support.

The scope of the job is likely to involve:

·  Leading the marketing activities to ensure that our events are well promoted to achieve recruitment targets e.g. writing copy for social media, calling/mailing companies, mailings to sports clubs

·  Contacting companies to encourage them to enter a teams of runners

·  Regular communications with our event participants; via email, telephone and post. Speaking to runners on a regular basis to ensure they have everything they need and to answer their questions.

·  Supporting runners with raffle prizes and fundraising materials

·  Helping generate local publicity for the runners

·  Inputting data on to the Raisers Edge database – accuracy and attention to detail is crucial

·  Responding to enquiries from event participants promptly

·  Developing and maintaining excellent relationships with our partnering organisations

·  Providing excellent customer service at all times

·  Emailing and calling fundraisers to help them optimise their fundraising

·  Daily checking of social media pages and responding to posts concerning our events

·  Regular income reporting using Virgin Money Giving and JustGiving to ensure income targets are on track

·  Updating and adding information to our database (Raisers Edge)

·  Attending our sporting events on the day

·  Assisting with any other ad hoc administration jobs as required

·  Calling event participants to wish them good luck for their events

·  Undertaking any other ad hoc tasks across all fundraising projects as and when required

·  Management of the race day activities (booking cheerleaders/activities for events that we have a tent/venue for/managing staff on event day)

·  Researching other event/partnership opportunities

Person Specification

Job Qualifications

·  Educated to degree level or equivalent

·  Relevant experience in managing challenge events

·  Experience of budget responsibility (income and expenditure)

·  Proven success against specific measurable objectives.

Personal Qualities

·  You must enjoy highly collaborative working in teams across the organisation

·  You must be equally at ease with a variety of individuals; clients/supporters, suppliers, trustees, Tommy’s management team

·  You must be self-motivated, always challenging your own standards and goals and those of the organisation

·  You must be interested in self-development – and be proactive in driving your personal development

·  Excellent verbal and written communication skills

·  Effective time management skills and an ability to prioritise tasks and work flexibly to tight deadlines

·  Excellent organisational skills

Skills Required

Tommy’s core skills

·  PC Microsoft Word, Excel and PowerPoint so that no further training is required to do the job

·  Database skills (preferably Raisers Edge)

·  Project management skills

Additional skills

·  Excellent written skills

·  Proven track record of building relationships with stakeholders

·  Proven track record of achieving income targets

·  Managing a variety of clients with experience of managing difficult situations

·  Devising and implementing a strategy/activity plan

·  Devising and implementing measures and the key drivers of those measures

·  Good analytical, numerical and research skills

·  Effective negotiation and communication skills

·  Ability to present and sell the organisation’s values, objectives and services

·  A good understanding of the culture of the voluntary sector

Tommy’s Behavioural Competencies

Motivation

Driven and Loyal

Takes pride in achievement and in Tommy’s success. Shows determination and personal commitment to achieve Tommy’s goals and plans. Is loyal and dutiful. Takes actions and makes decisions to benefit Tommy’s, rather than personal interests.

Takes Ownership

Takes personal responsibility for completion of tasks to a high standard, irrespective of challenges encountered along the way. Focuses on the end goal, spots difficulties and addresses them before they become a threat. Concentrates on a task and sees it through to completion. Is self-directing and uses initiative. Wants the freedom to do his or her job without undue supervision or direction.

Work Ethic

Accepts workplace rules. Is punctual and reliable. Places a high value on working hard and doing a good job. Very dedicated to meeting what is expected of him or her. Is self-disciplined. Has realistic expectations of Tommy’s. Behaves professionally.

Personal

Resilient

Is robust and stable under pressure. Shows resilience in a range of situations. Bounces back from disappointment or rejection, is sanguine and stoic. Manages personal stress: identifies own stress triggers and has strategies for successfully managing them.

Intelligent

High level of verbal and numerical intelligence. Ability to acquire understanding and absorb information rapidly.

Organised and Detail-Conscious

Consistently and conscientiously delivers good attention to both strategic and administrative detail. Organises resources, prioritises key issues and implements projects effectively.

Self-aware and Open

Can appreciate personal strengths and weaknesses and acknowledge the validity of others’ views. Has emotional intelligence. Continually improves skills and workplace behaviour. Shares perceived truths honestly and appropriately at work, without secrecy. Gives and receives feedback tactfully and open-mindedly. Continually develops skills and workplace behaviour.

Interpersonal

Communication

Listens and lets others speak. Communicates fluently orally and in writing. Writes clear, well-organised documents with appropriate vocabulary and grammar. Keeps others informed.

Persuasive

Is appropriately assertive. Has presence and is credible. Can influence others and sell ideas.

Team-oriented

Co-operatives with and supports colleagues and customers. Builds positive, collaborative working relationships internally and externally. Happy to ‘roll-up their sleeves’ and to do a range of tasks.