KAIROS OUTSIDE
FOR WOMEN
THE WEEKEND
WEEKEND SUMMARY SCHEDULE
(NB: The timings as indicated in the following pages are a guide only and will vary slightly according to regional requirements)
FRIDAY
3.00pmTeam arrives and sets up conference centre/camp site
4.30pmTeam meeting and prayer
5.15pmWelcoming guests
6.00pmDinner
7.15pmIntroductions and ice breakers
8.15pmLeader’s opening comments (and short break)
8.50pmMeditation: ‘Prodigal daughter’ followed by silent reflection
9.05pmTalk: ‘Choices’, distribution of questions (and short break)
9.45pmRegroup in community room with pillows for teddies and communal story. (Some Leaders prefer this to take place in the guests’ rooms)
10.15pmGuests linger for supper (if they wish) while team meets
Optional serenade (depending on when guests return to rooms)
SATURDAY
6.30amTeam rise: coffee, tea,
6.45amGuests ‘rise and shine’ / orange juice etc. provided
7.00amTeam sing to guests outside their bedrooms
7.15amChapel: meditation ‘I am worthy’, followed by reflection
7.45amBreakfast
8.30amInstructions and group photo (optional)
8.55am Table families assigned; explanations; table sharing on ‘Choices’
9.30amSelf portraits (followed by short break)
9.50amSinging
10.00amTalk: ‘Isolation and Rejection’, reflection and table discussion
10.40amMorning tea
10.55amSpecial theme agape
11.00amSinging
11.15amTalk: ‘The Church’, reflection and table discussion
11.50amAgape/prayer team introduce ‘general’ agape (then 30 min. break)
12.30pmLunch
2.00pmChapel: meditation ‘Accepting God’s forgiveness’/reflection
2.15pmSinging
2.25pmTalk: ‘Communication with God’, reflection and personal prayer
2.50pmAfternoon tea
3.10pmSinging
3.25pmTalks: ‘Anger’, followed by anger process (and break)
4.25pmBreak
4.40pmChapel: meditation ‘Forgiveness of others’ and forgiveness lists
4.55pmSinging, followed by preparation for ‘reviews’
6.00pmSpecial dinner
6.55pmCompletion of review plans
7.10pmPresentation of reviews (followed by a break)
8.10pmDepart for Lighting the Way (if held) and the forgiveness process
9.30pmCelebration supper
Optional serenade (depending on time guests’ return to rooms)
10.15pmBrief team meeting
SUNDAY
6.45amTeam rise: coffee, tea,
7.00amGuests ‘rise and shine’/orange juice etc. provided
7.10amTeam to serenade guests
7.35amGather in chapel
7.40amThanksgiving activity
8.00amBreakfast followed by short break
9.00amGather in community room singing
9.15amTalk: ‘The Home Environment’, reflection and table discussion
9.45amBirthday party!
10.05amSinging
10.15amTalk: ‘Relationships’, followed by special letters [and break]
11.00amSinging
11.10am Talk: ‘Perseverance through Christian community’/ table discussion
and/or
11.45amPanel forum: ‘Staying involved’ followed by guests’ questions if time 12.15pm Lunch [followed by short break to finish packing etc]
1.20pmSinging
1.30pmPanel forum: ‘When they come home’, followed by guests’ questions
1.55pmLeaders’ weekend summation
2.00pmTable Families’ summation and reflection
2.20pm‘Going Forth’ packs distributed /details checked
Cross ceremony and final farewells
3.05pmClosing ceremony followed by afternoon tea
4.10pmTeam clean up, pack up and depart
FridayGeneral / Leader / OL1 / OL2 / Music / Chaplains / Servers / Agape / Prayer / Kitchen
3.00 / Team arrives and sets up: community room, bedrooms. / Set up check-in / Assist / Set up music, sound / Check Chapel set-up / Assist / Sort agape: teddies / Set up nibbles, dinner
4.30 / Team meeting and prayer / Instructions / Pray around site
5.15 / Guest contacts meet guests: mingle / Check in guests / Assist / Pray with Kitchen / Nibbles
6.00 / Dinner / Grace / Serve
Check tea etc
7.10 / 5 minute warning / 5 min to gather in CR / Check table supplies / Sched. Agape drops
7.45 / Community room for introductions / Welcome
Intro Musos / Gathering and games / Sort Agape / Clear up
8.15 / Welcome / Opening talk / Forms, privacy statements
8.30 / Break / Prodigal speaker to PC / Pray with Prodigal speaker
8.40 / Regather / Gathering music
8.50 / Meditation:
Prodigal Daughter / Intro / Listen & pray / Quiet, please!
9.05 / Reflection / Announce / Choices speaker to PC / Item / Prodigal speaker to PC / Choices Qs ready / Check bears ready / Pray with speakers
9.10 / Talk: Choices / Intro / Listen & pray / Quiet, please!
9.30 / Questions / Explain / Hand out / Pray with speaker
9.35 / Short break / Instructions / Pray for guests / Prepare supper
9.45 / Regroup for Teddies, story / Intro Chaplains / Gather / Soft
instrumental to gather / Teddies, story, summary / Help gather / Teddies / Tidy up
10.10 / Closing comments / Instructions
10.15 / Team meeting & prayer / Facilitate / Set up tables / Set up tables / Lead prayer
ASAP / SLEEP SWEETLY, GOOD AND FAITHFUL SERVANTS!
SATURDAY
General / Leader / OL1 / OL2 / Music / Chaplains / Servers / Agape / Prayer / Kitchen
6.15 / Rise & shine! / Prep tea etc
6.30 / Wake guests / Prayer / Prayer / Prayer / Ready to sing / Prayer / OJ / OJ / Prayer / Prayer
7.00 / Sing to guests / Serenade / Serenade / Serenade / Lead singing / Serenade / Serenade / Serenade / Serenade
7.05 / Speaker to PC / Gather / Pray with speaker / Help gather / Plan drops / Pray with Speaker
7.15 / All to Chapel / Welcome
Intro med / Check & chase / Play to Chapel / Help chase / Drop 1 - Dining Room / Pray for guests / Prepare b’fast
7.20 / Meditation: I am Worthy / Check table supplies / Join us! / Quiet, please!
7.40 / Reflection / Announce / Item
7.42 / Welcome, prayer / Welcome, prayer, breakfast / Prayer
7.45 / Breakfast / Intro of Kitchen Team / Grace
Serve
8.25 / 5-minute warning / Explain hand, music to gather
8.30 / Photo Instructions / Instructions / Paper /pens / Gathering
8.40 / Group Photo / Help organise / Name row lists / Photo / Photo
8.55 / Re-gather in Community room / Assign tables; intro roles etc. / Check paper for portraits / Tidy up
9.10 / Table sharing on Choices talk / Introduce / Mingle as required / Distribute questions
9.30 / Self portraits / Explain / Distribute portraits / Prepare
agape drop
General / Leader / OL1 / OL2 / Music / Chaplains / Servers / Agape / Prayer / Kitchen
9.40 / Break / Announce: regroup in 10 / I&R speaker to Prayer
Chapel / Collect portraits
10.00 / Talk: Isolation & Rejection / Intro / Listen & pray / Quiet, please!
10.15 / Reflection, table discussion / Intro / Mingle as required / Hand out questions / Prepare for Intro / Pray with speaker / Prepare tea
10.40 / Morning tea / Announce / Morning tea
10.50 / Regroup / Gather / Song to gather / Help gather / Agape – Dining room
(guests) / Clear up
10.55 / Church speaker to PC / Pray with speaker
11.00 / Singing / Lead
11.15 / Talk: The Church / Explain prayer, intro talk / Questions ready / Listen & pray / Quiet, please!
11.30 / Reflection, table discussion / Intro / Agape to PC / Mingle as required / Hand out questions / Pray with speaker, agape
11.50 / Introduce Agape team / Intro, explain / Help hang agape / Introduces agape, prayer vigil
Noon / Break / Announce / Pray with Kitchen / Set up lunch
12.30 / Lunch / Gather / Help gather / Say grace, lunch
1.15 / Long break / Announce: regroup in Chapel in 10 / Speaker to PC / Pray with Speaker / Tidy up
General / Leader / (OL1) / (OL2) / Music / Chaplains / Servers / Agape / Prayer / Kitchen
2.00 / Regroup in Chapel / Open and intro med / Play in
2.05 / Med: Accepting God’s Forgiveness / Item / Check tables / Listen & pray / Quiet, please!
2.15 / Return to CR: Sing / Speaker to PC / Singing / Gather / Pray with speaker
2.25 / Talk: Commun-
ication with God / Intro / Listen & pray / Quiet, please!
2.50 / Afternoon tea / Announce / Speakers to PC / Pray for Speakers / Tea
3.10 / Return to CR: Sing / Intro talks / Gather / Singing / Check
tables / Anger letter format, paper
3.25 / Talks: Anger / Listen & pray / Quiet, please!
3.50 / Anger process / Intro, explain / Keep time / Mingle as required / Be available / Pray for guests, Speakers / Tidy up
4.25 / Short break / Announce: back in 5 / Speaker
to PC
Gather / Help gather / Paper, red pens etc to chapel / Pray for Speaker / Decoration of dining room
4.35 / To Chapel / Prayer, intro / Material for reviews
4.40 / Meditation:
Forgiveness of others / Announce reflection / Item / Explain ‘Forgiveness Lists’ / Distribute materials / Quiet, please!
4.55 / Community room:
Singing
Review planning / Explain reviews / Lead; offer aid; check Lighting the Way sound etc / Assist as required / Check letters, bags; dining room drop; sort birthday gifts etc / Pray with Speaker, then Kitchen Team / Prepare, dinner
General / Leader / (OL1) / (OL2) / Music / Chaplains / Servers / Agape / Prayer / Kitchen
6.00 / Dinner / Instruct: table families; announce / Pin corsages / Gather family groups / Greet guests,
Say grace,
Serve
6.50 / 5 minute warning / Announce
6.55 / Return to CR / Gather / Play to gather / Leave to set up for
Lighting the Way / Help gather / Go to Lighting the Way / Tidy up
7.00 / Complete reviews / Announce / Prepare LTW music, sheets
7.10 / Reviews / Announce / Facilitate
7.50 / Regroup for Lighting the Way / Organise guests for LTW / Help organise / Help organise / Go to Lighting the Way / Go to Lighting the Way
8.10 / Depart for Lighting the Way / Lead the way
8.15 / Lighting the Way and forgiveness process / Explain / Items / Forgiveness process / Set up celebration supper
9.20 / Return to CR / Lead / Stay if req’d
9.30 / Celebration Supper / Explain / Explain and Serve
10.15 / Bedtime for guests / Tidy tables / Tidy up
10.30 / Brief team meeting / Facilitate / Prayer
SUNDAY
General / Leader / OL1 / OL2 / Music / Chaplains / Servers / Agape / Prayer / Kitchen
6.45 / Rise & shine!
7.00
7.10 / Wake guests/
Morning serenade / Prayer / Instruct guests to bring flower/photo to chapel / Prayer / Prayer
Lead team singing / Prayer / OJ, tea etc / OJ, tea etc / Pray with Kitchen team / Pray
7.35 / Gather in Chapel / Gather: check flower etc / Help gather: check flowers and
tables / Drop in Dining Room / Set up breakfast
7.40 / Thanksgiving Activity / Intro / Item / Drop in Conf Room / Join us!
8.00 / Breakfast / Announce / Move to Dining Room / Move to Dining Room / Say Grace,
serve
8.45 / Break / Announce;
pack,gather in Conf. Room in 15 minutes / Double check love letters!
9.00 / Gather in CR: sing / Speaker to PC / Lead singing / Assist with Going Forth; bring Birthday things in / Pray with Speaker / Prepare B’day
9.15 / Talk: Home Environment / Intro / Quiet, please!
9.30 / Reflection, table discussion / Announce / Mingle as required / Check with Agape re special letters / Pray with Speaker
General / Leader / OL1 / OL2 / Music / Chaplains / Servers / Agape / Prayer / Kitchen
9.45 / Move to dining area / Explain B’day Party / “Happy B’day” / Assist / Distribute gifts / Cake/
morning tea
10.05 / Gather in CR: sing / Announce / Speaker to PC / Lead singing / Gather / Pray w Speaker / Tidy up; box cake
10.15 / Talk: Relationships / Intro / Prepare special
letters / Quiet please!
10.30 / Special letters / Explain / Distribute / Pray with Speaker
and for guests
10.50 / Short break / Announce / Pray with Speaker / Set up for lunch
11.00 / Regroup: sing / Gather / Singing / Help gather
11.10 / Talk: Perseverance / Give talk! / Listen & pray / Quiet, please!
11.25 / Reflection, table discussion / Announce / Mingle as required / Pray w Speaker, Kitchen
11.45 / Panel forum: ‘Staying Involved’ / Ask questions of select team/
Receive guests’ questions
12.15 / Lunch / Announce / Grace, serve lunch
1.00 / Break / Announce: all packed. / Check tables / Agape in CR; check Going Forth packs / Clear up
1.20 / Return to CR: sing / Gather / Gather / Sing to bring in
General / Leader / OL1 / OL2 / Music / Chaplains / Servers / Agape / Prayer / Kitchen
1.30 / Panel forum:
‘When they come home’ / Ask questions of select team/
Receive guests’ questions
1.55 / Leader’s weekend summation / Read summary from manual
2.00 / Table families’ weekend reflection before moving to Cross ceremony room / Introduce
At end, explain move / Announce + gather all personal possessions.
Organise move. / Help organise move / Pack up music table / Clear own table / Ensure all possessions removed; organise move to Cross Rm / Help ensure all possessions removed; organise move to Cross Room / Pack up Prayer Chapel
2.20 / ‘Going Forth’ packs given out and checked / Explain / Organise music for Closing / Check and distribute ‘Going Forth’ packs and pens / Check Bibles + large cross and individual crosses / Set up Closing!
2.30 / Cross Ceremony / Explain / Crosses / Set up Closing!
3.05 / Closing + afternoon tea / Lead Closing / When the Saints…+
songs / Final prayer / Afternoon tea prep.
4.10 / Pack up and depart! / ALL HANDS ON DECK UNTIL SITE CLEARED! / ALL HANDS ON DECK UNTIL SITE CLEARED! / ALL HANDS ON DECK! / ALL HANDS ON DECK! / ALL HANDS ON DECK CLEARED! / ALL HANDS ON DECK UNTIL SITE CLEARED! / ALL HANDS ON DECK UNTIL THE SITE IS CLEARED! / ALL HANDS ON DECK! / ALL HANDS ON DECK UNTIL SITE CLEARED!