Work Instruction
Functional Area: Asset Accounting / Run Changes to Asset Master Records
Purpose
Use this procedure to display all changes to asset master records.
Trigger
Perform this procedure when you need to know what changes were made to the asset master record, when the change was made, and who made the change.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
  • Select AccountingFinancial AccountingFixed AssetsInformation SystemReports on Asset AccountingPreparations for closingInternationalS_ALR_87012037 – Changes to Asset Master Records to go to the Changes to asset master records screen.
Transaction Code
S_ALR_87012037
Business Process Information
This report provides an audit trail of asset master data changes.
Description
The report lists changes to asset master records. The changes are displayed in chronological order. The report does not allow for interactive query.
You can limit the report according to the:
 Date of the change
 Name of the person who made the change
 Name of the changed field
This report will be run as needed by either the Financial Processor – Fixed Assets or the Financial Approver – Fixed Assets.
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.

Work Instruction
Functional Area: Asset Accounting / Run Changes to Asset Master Records
Procedure
1. / Start the transaction using the menu path or transaction code.
Changes to asset master records

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Company code / Required / Organizational unit within Financial Accounting
Example:
UC
Asset number / Optional / A unique identifier assigned to every asset in SAP
Example:
21000135
to / Optional / End of specified range
Example:
21000136
Asset Subnumber / Optional / Key identifying component parts of a complex or multi-funded asset
Example:
0
to / Optional / End of specified range
Example:
0
3. / Select to the left of Display new assets also?
4. / As required, complete/review the following fields:
Field / R/O/C / Description
Worklist / Optional / A group of assets that have been generated and saved; This list is available for use during further processing of these assets.
Example:
Worklist 123
Date of change / Optional / Date of the change
Example:
01/13/2005
to / Optional / End of specified range
Example:
01/15/2005
Changed by (name) / Optional / Name of the person who made the change
Example:
ZWETOLFJ
to / Optional / End of specified range
Example:
ZWETOLFJ
Field changed / Optional / Name of the changed field
Example:
GSBER (the field name for Business Area)
to / Optional / End of specified range
Example:
KOSTL
5. / Click .
Changes to asset master records (2)

6. / Review the displayed information.
7. / Select List Save/Send File for an Excel spreadsheet or Word document to be sent to someone by e-mail.
Save list in file...

8. / Select to the left of Spreadsheet.
9. / Click .
Changes to asset master records (3)

10. / As required, complete/review the following fields:
Field / R/O/C / Description
Directory / Required / Name of Directory
Example:
C:\Documents and Settings\SLuput\SapWorkDir\
File Name / Required / Name of Excel file
Example:
Changes to Assets 13JA2005.xls
11. / Click .
Changes to asset master records (4)

12. / Click .
13. / Click until you return to the SAP Easy Access screen.
14. / You have completed this transaction.
9/19/2017
Ver: / AA_S_ALR_87012037_RunChgToAssetMastRec_0_FinProcAssets.udc
© University of Cincinnati / 1/8
Work Instruction
Functional Area: Asset Accounting / Run Changes to Asset Master Records
Result
You have created the Changes to Asset Master Records report and downloaded it to Excel.
Comments
None
9/19/2017
Ver: / AA_S_ALR_87012037_RunChgToAssetMastRec_0_FinProcAssets.udc
© University of Cincinnati / 1/8