INTERNATIONAL ORIENTEERING FEDERATION

IOF World Trail Orienteering Championships
(WTOC)

Application for the year 2020

To be filled in and signed by the national orienteering federation. The applicationshall reach the IOF Office by 1August 2016.

Federation

Federation:
Name of responsible English-speaking contact person:
Function within Federation:
Address:
Phone:
Email:
Signature:

Local Applicant

Name of Local Applicant:
Name of responsible English-speaking contact person:
Address:
Phone:
Email:
The (local) applicant’s experience in organisingTrail orienteering events:

Event date

Preferred dates
or period*:
Reason for proposing
this period*:
Other suitable dates or period:
Impossible dates or period:
* dates cannot overlap with the dates of the following events:
  • World Orienteering Championships 2020
  • World MTB Orienteering Championships 2020

Public and combined Events

Is the Event intended to be combined with another event? If yes, which event?

Venue & Distances

District:
Town of Event Centre:
Distances between Event Centre and planned accommodation (km and minutes):
Competition / Distances between Event Centre and planned competition areas (km and minutes):
PreO Day 1
PreO Day 2
TempO
TrailO Relay
Name / Means of transport to Event Centre / Distance (km) and time (minutes) of transport to Event Centre
Nearest international airport
Nearest domestic airport
Nearest railway station

Accommodation

Description of planned accommodation for teams, media representatives, IOF officials and spectators

What facilities (at the accommodation, Event Centre or town) are provided to enable contacts amongst participants outside of the competitions?

Terrain and Maps

Climate

Description of terrains and vegetation (small version)

Do previous orienteering maps of the planned competition areas exist?

Map name/area / Map discipline / Map year / Other map details

Information about relevant major events (orienteering and non-orienteering) held in the planned competition areas within the last 5 years

Event / Year / Event details (size; venue; arenas; media; organiser etc.)

Planned accreditation and entry fees

Information about planned fees to be paid by the participants (Short version)

Information about planned fees to be paid by the participants (Extended version)

Name / Fee (EUR) / Comment
Accreditation fee (incl. compulsory transport)
Entry fee –PreO
Entry fee –TempO
Entry fee – TrailO Relay
Typical accommodation + full board for 6 nights
Typical fee for one training map

Comment on

Area permissions(permissions obtained from landowners and/or relevant authorities?)

Agreements with local authorities

Agreement with sponsors

Agreements with media

Special arrangement to attract non-orienteering spectators

Further comments

The application must be accompanied by the following enclosures:

  • Overview map showing the event Centre, accommodation sites, competition areas, airports, railway station, and main roads. Either add paste it into the application document or enclose as a PDF document.
  • If orienteering maps of the planned competition areas exist, please provide scanned versions (PDF) of the latest edition of each map.
  • If the planned competition areas are not covered by any orienteering map, the best available map of the areas together with a foot orienteering map of a similar terrain (PDF).

Sanction fee to be paid for the organising rights

  • In accordance with the Competition Rules for IOF Trail Orienteering Events, the IOF Council has taken the decision to impose a levy on the Event. The fee applicable to the WTOCin the year 2020 is 1000 EUR. This compulsory sanction fee shall be paid to the IOF to obtain the organising rights for the event. The fee also includes limited rights to sell advertisement space to local sponsors.
  • The IOF sanction fee shall be paid by the due date. An interest of 10 % will be added to all sanction fees that remain unpaid after this date. The IOF Council also reserves the right to impose restrictions on the IOF membership privileges of the respective national federation (e.g. the right to organise IOF events or to enter teams to IOF competitions) should the sanction fee not be paid.Questions related to the payment of the sanction fee can be addressed to the IOF Office.

Application format, dates and timelines

  • The application and the appropriate attachments must reach the IOF Office Sports Administrator () by 1 August 2016.
  • The preferred application format is a scanned PDF copy of the application that is emailed to IOF Office. Attachment documents should also be in PDF format.
  • The application will be processed by IOF and the decision will be made by IOF member federations at the General Assembly 2016 in Sweden.

Further information and advice

Rules and Guidelines are available on the IOF website. Especially important for this Event is:

If you have any questions regarding the Applications, please contact IOF.

Matter / Contact / Email
TV rights, contracts, etc. / Tom Hollowell, IOF CEO /
Practical administration matters / David Wästlund, IOF Sports Administrator /

*terrains, arenas, technical requirements, etc.

Application page 1 of 7