September 6, 2016CASC OCN Executive Minutes

For those teleconferencing:416-785-2500 extension 3476.

Present in person: Alexandra Horsky, Wes Roberts (late),Kelly Collins (minute taker), Grygoriy Chorniy, Geoff HaberKlara Siber-Simic

Present by phone: Danielle Slump,Cindy Elkerton,Peggy Moore

Regrets:Lisa Laitinen-Egbuchulam (on leave),Augustine Puthuva,

Meeting called to order at 6: 03 p.m.

  1. Approval of Agenda

Alexmoved,_Grigoriy_ seconded the approval of the agenda. All in favour.

  1. Approval of the Minutes

Peggymoved,Geoffseconded approval of the minutes from the previous meeting. All in favour.

  1. Business Arising from the Minutes:
  2. Room Booking for OCN AGM/date:November 1, 2016 at NYGH
  3. AGM:
  4. speakers Jim Huth and Alida van Dijk
  5. Presentation in the morning, AGM, presentation in the afternoon.
  6. NYGH. 9:30 start. Joan Silcox-Smith is contact. Seating. Lecture style setup. Possibility to do role playing in sessions. Geoff to talk to Angela/Joan about seating choices for set up and accessibility.
  7. food choices:
  8. Hospital can cater or
  9. food from outside okay, but we have to do setup and clean up.
  10. Alex will look into food options.
  11. Prices: $50 members, $35.00 student members, if concerns, email Geoff as interim chair.
  12. Hearing accessibility: Can the person with the hearing disability help us to find the option that is cost effective? Klara will talk to her to find resources.
  13. Jan and Lecia approached re: booking Bridgepoint for 2017. Geoff to keep on calendar as they can’t book more than one year in advance. Geoff will also look into Baycrest as an option; Wes look into Sunnybrook.
  14. Recruit volunteers for set up and take down.
  15. Opening service: Geoff’s students
  16. Closing service: Geoff to talk to TST supervisors to see if someone will have their students do closing.
  17. Recognition ceremony—for those who became specialists, advanced consultations, provisional supervisors, peer reviews. “Congratulate Me” sticker. Ask those to stand for those who did consultations during the last year. Danielle to supply the list. Danielle to run this part.
  18. Schedule
  19. 9:00-9:45- Registration
  20. 10:00- 10:05 Words of Welcome (Geoff)
  21. 10:05-10:15 Opening Ritual-
  22. 10:15- 11:45 Jim Huth/Desmond Bugahar speaks on Ethics and Psychotherapy
  23. 11:45-12:00 Recognition Ceremony
  24. 12-1:00 Lunch
  25. 1:00-2:30 AGM and elections: Kelly to send all the TOR with job descriptions.
  26. Vice Chair (Geoff will run), Secretary, Member at Large NW, Member at Large PCE. (Is Augustine staying?)
  27. also need to recruit for ON Council: PCE rep, NW rep, CPE rep
  28. 2:30-2:45 break
  29. 2:45-4:15 Alida speaks
  30. 4:15-4:30 Closing ritual
  31. After AGM dinner and networking
  32. CASC ON networking day on October 28 via OTN or in Ottawa. Individual sites need to have AV person connect with Ottawa person Vivian to connect. Individuals need to register. They will provide certificates for those attending either way. At each site, can order in food and submit receipts to Kathy Edmiston. Hear updates across the region, education standards, etc. to drive the council moving forward.
  1. National AGM-2018—
  1. UHN proposal: Invite Mo Anderson to report to OCN council in October or November (prefer). Danielle to ask if there are urgent items to be dealt with before this time.
  1. Treasurer’s Report: Grygoriy sent report, attached. Grygoriy made a motion to accept his report as read/2ndPeggy. All in favour.
  1. Chair Reports
  2. Communications report (Alex): Moved to accept report by Klara,Grigoriysecond. All in favour.
  3. Regional Admitting Chair Report (Danielle)—Wesmoved/2nd Alexto accept the report as read.
  4. Professional Practice Report (Peggy): Peggy moved/Geoff2nd to accept report for information. All in favour.
  5. Report from CASC ON—Peggy.
  6. Regional Ethics Report (Klara): Klara moved to accept her report for information/Grygoriy 2nd, All in favour.
  1. New Business:
  2. Angela Schmidt asked for funds to support ESC meeting to vision re: application to College—Geoff to send info back to Angela that this should go back to ON council. If ON wants to recoup money, they should come to the regional group.
  3. Next meeting dates:
  4. Geoff will update as next scheduled meeting falls on Jewish Holy Day.
  1. Adjourn: Motion to adjourn: Alex; Second: Grygoriy. All in favour. Meeting adjourned at 8:10 pm.

Secretary to keep RUNNING AGM REMINDER LIST on each set of minutes

  • Revise by-laws (Geoff to draft)
  • At Nov, 2016 AGM, need to recruit vice-chair as well as member-at-large and secretary.
  • After yearly AGM, book space for next year. Rooms are often booked a year in advance.
  • By laws changes

To follow up next meeting:

  • AGM in our region.
  • Networking Night location