2015 ATC Biennial Conference Volunteer Sign-Up Options

Dear Volunteer:

Thank you for volunteering for the ATC biennial in July 2015 in Winchester, Virginia. Please check any and all that apply and return to me via email or snail mail at the address below. A coordinator will get back to you as soon as possible. Thanks, and welcome to Hiking through History 2015. A free T-shirt will be your reward (and a special place in heaven, of course).

Tom Johnson

Volunteer coordinator

PATC

118 Park St., SE

Vienna, VA 22180

Contact information (fill in any that apply)

Name ______

Email ______

Phone: mobile______home ______

____ Camping (CA)

Prior to Conference

____ Determine numbers of tent and RV sites available, size of tent sites and develop layout and assignment system, and pricing

During the conference

____ Staff the Camping Registration tent during the day

_____Entertainment (EN)

____ Before the conference: find and schedule evening entertainment

____ During the conference: open the doors and take the tickets.

____ Excursions Committee (EX)

Before the conference

____ Design and schedule excursions; e.g.: Winery Tours, Battlefield Tours, Trip to Washington, DC, etc.

____ Work on a transportation plan

During the conference

____ Work on the excursions desk

____ Work at the excursions departure area

____ Exhibits (EXH)

Prior to Conference

____ Solicit potential exhibitors

____ Communicate with exhibitors concerning physical needs and work with them concerning shipping and storage of materials

____ Develop floor plan for location of exhibitors based on requirements

During the conference

____ Work with university staff in the proper set-up of tables, electricity, etc. per the floor plan

____ Coordinate timely load-in and removal of exhibitor materials at designated times.

____ Facilities (FAC)

Prior to Conference

____ Assist with planning of meals and meal schedule, negotiations with conference food service provider.

During the conference

____ Serve as “in cafeteria” liaison between conference committee and food service provider

____ Assist with directing diners to cafeteria and people flow, and distribute box lunches

____ Staff the housing desk and work with the university to solve problems

____ Help with traffic flow during Friday and Saturday registration

_____Finance (FI)

____ Before and during the conference: assist the treasurer with financial management

____ Hikes committee (HI)

Before the conference:

_____ / Research (trail terrain, water crossings, history, etc), validate (forms, drive/hike route), brochures (write, edit, validate), volunteers (find, keep up to date, confirm assignments, etc), hike website (design, update), miscellaneous

During Conference

_____ / Hike Co-Leader (our greatest need is strong leaders on easy & moderate hikes)
_____ / Miscellaneous (Hikes Information Desk, Hikes Departure Area, etc.)

____ Hospitality (HO)

During the conference

____ Staff the information desk in the registration area.

____ Help people find where they are going.

____ Staff the Hospitality Suite

____Obtain information on local restaurants

____Obtain area maps

____ Marketing (MA)

Prior to Conference

____ Work to promote the conference to outside individuals and organizations,

____ Assist in the design and/or distribution of conference flyers, posters, etc. ____ Line up in-kind and cash donors.

____ Work to line up vendors

____ Registration committee (RE)

Before the conference

____ Handle registration requests on line

____ Work with registrants over the phone

During the conference

____ Staff the registration desk

____ Signs (SI)

____ Before the conference: make signs

____ During the conference: place signs on campus (Friday)

____ Workshops Committee (WO)

Before the conference

____ Design and schedule workshops

____ Schedule rooms and audio visual support

During the conference

____ Staff the workshops desk

____ Direct conferees to classrooms and ensure a/v support

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