Trustlaw Application Form: Legal Members

TRUSTLAW APPLICATION FORM: LEGAL MEMBERS

Top of Form

Which of the following best describes you?
Law firm
In-house legal department
Barrister
Individual lawyer
Are you in a position to provide legal services free of charge, as and when appropriate, for TrustLaw projects?
Yes
No
Are you in good standing with any applicable bar or law society(s)?
Yes
No

Organisation name

Organisation address (please include city and country)

Website

Your membership of TrustLaw will be visible to other members. Do you want your membership to be visible on the TrustLaw website?

Yes
No

Your name and job title

Job Role/s:

Lawyer
Pro bono Coordinator
CSR Manager
Senior Management
Other

Email address

Direct telephone number and dialing code

Would you like to keep up to date with TrustLaw news and events in newsletters?

Yes
No

In which countries do you have offices or can you practice law in?

In which legal areas does your organisation have substantial knowledge/experience/interest? (e.g. Corporate, IP)

Bar number or equivalent and licensing body (individual lawyers only):

Where did you hear about TrustLaw?

I have read and accept the TrustLaw Membership Terms and Conditions

SIGNATURE

TRUSTLAW MEMBERSHIP TERMS AND CONDITIONS

1. Please read these terms of use carefully before you register your organisation.

2. YOU AND/OR YOUR ORGANISATION WILL BE LEGALLY BOUND BY THESE MEMBERSHIP TERMS WHEN THE THOMSON REUTERS FOUNDATION CONFIRMS ITS ACCEPTANCE OF YOUR COMPLETED APPLICATION FORM REGISTRATION AND THESE MEMBERSHIP TERMS WILL FORM PART OF A BINDING CONTRACT BETWEEN YOUR ORGANISATION AND THE THOMSON REUTERS FOUNDATION.

3. DEFINED TERMS:

In this Agreement the following words and phrases have the meanings set out below, unless otherwise indicated:

"Agreement" means these membership terms and the Data Protection Notice.

"Application Form" means your application for membership of TrustLaw in the form available on the TrustLaw Website.

"Data Protection Notice" means the Foundation data protection notice, as amended from time to time, which can be found on

“Deadline” means the date allocated by the Foundation to each Project, after which the Foundation will send all Responses received for the Project to the Pro Bono Client. The datewill be set approximately two weeks from the date the Project has been posted on the TrustLaw Website.The Foundation may set the date earlier, however, in its sole discretion.

“Eligibility Criteria” means TrustLaw’s eligibility criteria for TrustLaw membership (available on the TrustLaw Website at as may be amended by the Foundation from time to time.

“Legal Member” means a law firm, in-house legal team, individual lawyer or other legal organisation that meets TrustLaw’s Eligibility Criteria and has been accepted as a member of TrustLaw by the Foundation, enabling it to submit Responses for Projects.

“Project” means a written request for pro bono legal assistance submitted by a Pro Bono Clientthat has been reviewed by the Foundation, and posted on the TrustLaw Website.

“Project Criteria” means TrustLaw’s criteria relating to Projects that will not be accepted for posting on the TrustLaw Website (available on the TrustLaw Website), as may be amended by the Foundation from time to time.

“Pro Bono Client” means a social enterprise, non-government organisation or other organisation that meets TrustLaw’s Eligibility Criteria and has been accepted as a member of TrustLaw by the Foundation, enabling it to submit Requests for Legal Assistance.

"Request for Legal Assistance" means the request for legal assistance form available on the members’ web portal section of the TrustLaw Website for Pro Bono Clients requiring pro bono legal assistance to complete.

“Response” means a Legal Member’s offer to assist with a Projecton a pro bono basis, which can include details of the Legal Member’s experience, dedicated resources, envisaged timeline for the completion of the work, and the jurisdiction/s where the Legal Member can assist.

"The Foundation" means the Thomson Reuters Foundation, a charity registered in England and Wales (registration number: 1082139).

"TrustLaw" means the Foundation’sglobal pro bono legal programme that connects law firms and corporate legal teams around the world with NGOs and social enterprises working to create social and environmental change. TrustLaw is a charitable programme and does not give legal advice or practice law.

"TrustLaw Website" means the form and content of (or such other website of which the Foundation may notify you from time to time), including the password-protected, members’ web portal section of the site that can be accessed using a unique set of log-in details.

"Trust Principles" means the Thomson Reuters Trust Principles accessible at

"You" means the partnership, company or other corporate entity specified by you in your Application Form, Response or Request for Legal Assistance or, as the circumstances require, any relevant individual within that partnership, company or other corporate entity.

4. MEMBERSHIP:

The Foundation reserves the right to accept a member at its sole discretion. The Foundation will determine the acceptability of any potential member, taking into consideration the Eligibility Criteria, and will establish that its activities do not contravene the Trust Principles. The Foundation reserves the right to re-vet an existing member and to revoke that member’s TrustLaw membership if that member no longer meets the Eligibility Criteria.

5. LEGAL RELATIONSHIP:

The Foundation and TrustLaw do not provide legal advice and this Agreement does not create a lawyer-client relationship between You and the Foundation.The information contained on the TrustLaw Website is for informational purposes only and does not constitute legal advice.

6. UPDATE INFORMATION:

It is your responsibility to keep your details and the details of your organisation up-to-date. If the Foundation identifies outdated information it reserves the right to remove your membership.

7. ACTIVE MEMBERSHIP:

You agree that the Foundation can revoke your membership of TrustLaw if you do not make use of your membership for a prolonged period of time or if you are unresponsive or uncooperative in your dealings with the Foundation or other members.

8. TRUSTLAW LEGAL PRO BONO ASSISTANCE REQUEST PROCESS:

a. The Pro Bono Clientwill fill in a Request for Legal Assistance.

b. The Foundation will review the Request for Legal Assistance and post it on the members’ web portal section of the TrustLaw Website, in its sole discretion, taking into consideration the Project Criteria. Each Project will have aDeadline for Responses. Pro Bono Clients are asked not to look for a lawyer via any other route until at least four weeks after the date the Project is posted on the members’ web portal section of the TrustLaw Website, and only following consultation with the Foundation of the intention to do so.

c. Legal Memberscan submit a Response for a Project via the members’ web portal section of the TrustLaw Website. All legal advice provided by a Legal Member on a Project will be provided pro bono.Pro Bono Clients are responsiblefor the payment of any government fees or registration costs associated with the Project, for example, the costs to register a company or file a trademark application.

d. On the Deadline, the Foundation will send the Pro Bono Client the Responses received and remove the Project from the members’ web portal section of the TrustLaw Website.

e. In the event that more than one Response is received, the Pro Bono Clientwill decide which Legal Member it wants to work with. The Foundation will not recommend any particular Legal Member for a Project, but may provide advice on the selection process.

f. A Pro Bono Client may post a Project that requires assistance from multiple Legal Members, from multiple jurisdictions. For such Projects, the Legal Members will be required to collaborate and work on the same Project.

g. Once the Pro Bono Client has chosen a Legal Member to assist it, the Pro Bono Client must inform the Foundation of its choice and the Foundation will facilitate direct engagement between the Pro Bono Client andthe successful Legal Member. The Pro Bono Client and the successful Legal Member can then formalise the legal engagement. The Foundation will inform any Legal Members who have not been selected.

h. If no Responses have been received by the Deadline, the Foundation will ask the Pro Bono Client whether (i) the Deadline should be extended, (ii)the Project should be revised or (iii) removed from the members’ web portal section of the TrustLaw Website. The Foundation will decidewhether to keep a Project posted past the Deadline in its sole discretion.

i. The Foundation cannot guarantee that a Project will receive a Response or that a Response will be received within a particular timeframe. Any Response submitted by a Legal Member is subject to the Legal Member’s internal checks and approvals. The Pro Bono Client should treat a Response as conditional until the Legal Member advises that itsinternal checks and approvals have been completed.

j. After the commencement of the engagement, the Foundation will contact the Pro Bono Client and the Legal Member who was selected to work on the Project, for feedback.

9. CHANGE IN SCOPE:

The Foundation is not responsible for any change in scope in the work from that initially explained in the Project. Should a Pro Bono Client require work that falls outside of the scope of the Project, it may submit a new Project on the members’ web portal section of the TrustLaw Website. The Legal Member working on the original Project is under no obligation to carry out additional work beyond the scope of the Project.

10. INFORMATION AND CONFIDENTIALITY:

The Foundation is not responsible for the use made by any member of any information it receives from any other member, either via the TrustLaw Website or through a lawyer-client relationship established between parties. The transfer of confidential information between members will be governed by their own agreement.

The Foundation is committed to protecting and respecting your privacy. Any personal data we collect from You, or that You provide to the Foundation, will be processed and stored by the Foundation in accordance with the Data Protection Notice.

All Projects including summaries thereof must be treated as confidential, unless the Pro Bono Client agrees otherwise. You must not publicly communicate or publish the involvement of a Legal Member in relation to a Project without the Legal Member’sagreement. If, following receipt of appropriate confirmation,You mention a Project publicly, You agree to refer to the role of the Foundation in the Project.

You agree that a Legal Member working on a Project may discuss the Project with the Foundation.

11. INSURANCE:

The Foundation will not provide professional indemnity insurance on behalf of members.

You are responsible for ensuring You have appropriate professional indemnity insurance to cover any legal advice You give to any other member, to the extent it is required in your jurisdiction. For in-house legal teams, to the extent professional indemnity insurance is required to provide legal advice in the jurisdiction in which You are working, You are responsible for finding an appropriately insured lawyer to approve any advice provided. You may request assistance from the Foundation to find an appropriately insured Legal Member to approve the legal advice You provide on a Project. Any such arrangement between a Legal Member and in-house legal team will be governed by their own agreement.

12. PASSWORD:

If the Foundation accepts your application for membership of TrustLaw, You will then be notified by email that your application has been successful and asked to create a password to allow access to the secure parts of the TrustLaw Website. One password will be required for each officer or employee in your organisation who requires access to TrustLaw and each person will obtain their password individually following the procedures as set out on the TrustLaw Website from time to time. You and every relevant individual agree to keep your password(s) confidential, and not to assign, share, sell, barter, transfer, or exchange your password(s) with anyone, including but not limited to any other member or employee of your organisation. Password(s) must be secure (i.e. including a combination of alpha-numeric characters and both upper and lower case letters). If You learn or suspect that your password has been obtained by another person You must promptly notify the Foundation.You must then promptly alter your password. Any attempt to access any part of TrustLaw which requires a password without the required password is unlawful and could result in criminal and/or civil penalties.

13. INTELLECTUAL PROPERTY:

All rights in the layout, design and organisation of TrustLaw and the TrustLaw Website are reserved by the Foundation. The Foundation owns all rights in or has a license to or relevant permission to use the material published on the TrustLaw Website. Anypublication or information related to Projects used by TrustLaw will be duly cited and credited as content of that organisation to clarify where the information products originate and who is responsible for their accuracy; neither party to this Agreement shall be held liable to the other for any action relating to third party content transmitted by the other. Members may print or download extracts from the TrustLaw Website and make copies of these for use within their organisation. If you wish to use any material, including photographs and other images, for promotional or other purposes, please contact the Foundation team.

The Foundation owns all rights in or has a license to the materials published or distributed in relation to the Foundation’s training courses. You may make copies of these for use within your organisation but if you wish to use the materials for other purposes, please contact the Foundation team.

Except as permitted above, You must not reproduce or redistribute any part of the TrustLaw Website or transmit it or store it in any other web site or disseminate the material in any other form, without permission from us and, where relevant, from any other member concerned.

14. TRADE MARKS:

Except as expressly authorised in this Agreement You shall not use the Foundation or TrustLaw name or any Foundation or TrustLaw trade marks without the Foundation’s prior written consent. Any use by You of the Foundation or TrustLaw name or any Foundation or TrustLaw trade marks will inure to the benefit of the Foundation.

15. SCOPE OF AGREEMENT:

You will ensure that each of your officers or employees to whom access to the members’ web portal section of the TrustLaw Website is given will comply with this Agreement as though he or she were a party to this Agreement in place of You and You will be liable for any default by any such officers or employees.

16. COMPLIANCE WITH LAWS:

You agree to comply fully with all applicable laws in relation to your use of the TrustLaw Website.

17. FORM AND CONTENT:

The Foundation may modify or cancel TrustLaw or any part of its services without notice.

18. DURATION:

These membership terms and your rights and obligations under this Agreement will take effect from the date on which the Foundation confirms acceptance of your Application Form and notifies You that You may use TrustLaw.

19. SUSPENSION:

The Foundation may (without affecting any of its other rights) suspend your access to TrustLaw and the members’ web portal section of the TrustLaw Website at any time if it has reasonable grounds for believing that You are in breach of this Agreement or the Trust Principles for so long as that breach continues.

20. TERMINATION:

a. The Foundation may terminate this Agreement and your access to TrustLaw and the members’ web portal section of the TrustLaw Website immediately if You are in breach of any of your obligations under this Agreement and You fail to remedy such breach within 14 days of the Foundation requesting that You do so.

b. Either party may terminate this Agreement at any time and for whatever reason on 30 days notice.

21. WARRANTIES, ACKNOWLEDGEMENTS AND REPRESENTATIONS:

a. NEITHER THE FOUNDATION, NOR ITS AFFILIATES, NOR ANY OF THEIR RESPECTIVE EMPLOYEES OR AGENTS WARRANT THAT THE TRUSTLAW WEBSITE WILL BE UNINTERRUPTED OR ERROR FREE, NOR DO THEY MAKE ANY WARRANTY AS TO THE ACCURACY OR RELIABILITY OF THE CONTENT OR ANY INFORMATION PROVIDED THROUGH THE TRUSTLAW WEBSITE.

b. You acknowledge and agree that access to the TrustLaw Website is provided to You without any warranties of any kind, either express or implied, including but not limited to warranties as to merchantability, satisfactory quality or fitness for a particular purpose except for any warranties which are implied and incapable of exclusion, restriction or modification under the laws applicable to this Agreement;