Elk River Lutheran ELCA: Executive Team Meeting Minutes Jan 14th, 2014
Present: Pastor Heidi Zimdars, Kim Hauger (President), Betty Zehringer (Vice President), Diane Harding (Treasure), and Brad Tesdahl (Secretary).
Kim Hauger called the meeting to order
1) Visioning
· Meeting began with ERLC Call Committee members (Pastor Heidi not in attendance) and the ERLC Call Committee--review and discussion of ERLC Site Profile
o Motion by Diane Harding to approve ERLC Call Committee Site Profile. Second by Brad Tesdahl. All approve.
· Discussion and planning (Pastor Heidi joined meeting and ERLC Call Committee took leave) in regards to Bishop Ann M. Svennungsen visit on January 25, 2015. She will visit with ERLC at 9:30 during Education Hour.
· Discussion and request to have bulletin for current Sunday to be added to the website the Friday before the Sunday so that it can be downloaded by ERLC Congregation attending Worship to save on use of printed bulletins
· Discussion on realignment of Fiscal and Council Calendar.
o Motion by Betty Zehringer to present to ERLC Council a change in Fiscal and Council Calendar to January-December with Annual meeting occurring on the third Sunday of November. Capital campaign will occur in April-May and Stewardship campaign to occur in Fall (Sept-Oct). Current Executive and Council Member to extend service by 6 months. Seconded by Dian Harding. All Approved.
2) Finance
· Review of Income Comparison Report and P/L Budget vs. Actual
· ERLC committee use of debit card and the maximum expenditure discussed
o Motion by Brad Tesdahl to set debit card expenditure maximum without check request to $150; when over $150 need 72 hours approval from Treasure and check submission. Check requests reviewed and approved on Wednesday with check ready on Monday. Approved by Kim Hauger. All approved.
· Discussion of the need for an audit.
o Motion by Kim Hauger to have a professional firm conduct an audit of ERLC finance in August 2015. Seconded by Brad Tesdahl. All approved.
· Discussion of Benevolence payments. Diane Harding explained that Finance will take steps to get ERLC up-to-date and in compliance with Synod
3) Personnel
· Discussion on ERLC employee Handbook. Kim will update job descriptions and benefits (i.e. vacations)
· Nursery not well attended. Discussion on whether a paid Nursery attendant is warranted. Attendance will be tracked and decision will occur in February 2015 about whether ERLC should have a paid Nursery attendant on staff.
· Discussion on Soundboard person. Taylor would prefer that the Soundboard person attend rehearsals and arrive to ERLC at on Sundays by 9:30. Further study on whether this should be a paid position will occur.
· Discussion on the number of committees an ERLC member should Chair.
o Motion by Brad Tesdahl that ERLC members only be Chairperson/Leader of one ERLC committee. Seconded by Betty Zehringer. All approved.
Next Executive Team Meeting: Wednesday, Feb 11th at 7:00 pm.
Respectfully submitted by Brad Tesdahl