MINUTES OF THE PUKEKOHE EAST SCHOOL BOT MEETING
HELD 22 February 2016 at 5.45pm in Meeting Room
Present: Merillees Nicholls, Kristen Stening, Rani Amaranathan, Jenny Walter, Charmaine McNeil,
Daniel Newman, Mark Sears, Lyndal Fonokalafi, Karen Stevens
Apologies: Nil
1.1 PTA Report
Rani gave a verbal report. At the recent meeting goals were discussed for the year. The AGM will be held on 9 March. Fundraisers include a fashion show and mid-winter Christmas party. The theme for Pet Day is ‘fantasy’ relating to our 2016 musical ‘Pirates of the Curry Bean’.
1.2 CORE BUSINESS
a) Analysis of Variance Reports – Reading, Writing and Maths. Tabled by Lyndal and Charmaine.
b) National Standards (NAG2A) Reports – Reading, Writing and Maths. Tabled by Lyndal and Charmaine.
c) 2016 Charter. Emailed to all members. Jenny to work with Merillees on property requirements.
d) Procedures for the Use of the School Credit Card.
Moved that Merillees Nicholls has prior approval to use the school credit card at her discretion.
Mover: Kristen
Seconded: Mark
Carried
e) Procedures relating to Sensitive Expenditure. Merillees is to reword part of the document.
f) Donations and Fundraising Procedures. The current BOT recommend that the incoming BOT consider increasing the school contribution per family in line with other decile 10 schools.
1.3 Minutes of Previous Meeting
Moved that the Minutes and PEB Minutes of the 23 November 2015 Meeting be approved.
Mover: Kristen
Seconded: Rani
Carried
1.4 Matters Arising from the Minutes of the Previous Meeting
See Task List.
1.5 Correspondence – Inwards and Outwards
As per schedules.
Moved that the inwards be received and the outwards approved.
Mover: Kristen
Seconded: Charmaine
Carried
1.6 FINANCE
Daniel gave a verbal report. Good result for 2015. The Budget for 2016 was discussed. Painting the school was also discussed. This will be dependent upon the Watercare outcome and more information is needed.
Moved that the 2016 Budget be approved.
Mover: Kristin
Seconded: Rani
Carried
Moved that creditors be paid subject to Finance Sub-Committee approval.
Mover: Merillees
Seconded: Daniel
Carried
1.7 Principal’s Report
Moved that the Principal’s Report be accepted.
Mover: Kristen
Seconded: Jenny
Carried
1.8 PROPERTY
Jenny tabled a written report. Funds have been approved for phase two of the Disabled Access and Drainage Project. Merillees suggested a working bee to get rid of rogue pines and wattles on the bank and in the native reserve. If mulched, this could be utilised by Water Projects to meet Council requirements. Due to conflict of interest issues, it was suggested we use Greenstone re project management of the electrical upgrade. A big thank you to Jenny for all her hard work.
1.9 HEALTH & SAFETY
Health & Safety Act – ongoing. The Sick Bay has been fully restocked. A cupboard has been installed to keep medications safely out of children’s reach. All staff have completed first aid training and received certificates of competence. Merillees has been invited by the MOE to give feedback on the Health & Safety Practical Guide for Boards of Trustees and School Leaders.
2.0 NEW BUSINESS
a) Board Elections 2016. Susanne Stone confirmed as the Returning Officer. It was suggested that an informal Q&A be held in the staffroom where nominees could talk to existing BOT members.
b) Watercare Submission. BOT members are to email Merillees with a formal list of questions relating to noise, dust and water. A meeting is to be arranged with Jamie Swan; also Marshall Day (acoustic), the Watercare traffic consultant and a structural engineer. There is a 7 March deadline.
c) Budget 2016. See 1.6 Finance.
d) CoL ERO Report / CoL update – Vision Statement. Merillees gave a verbal outline. ERO are speaking in Pukekohe this Thursday.
P.E.B. (8.15pm to 8.25pm)
It was moved that the public be excluded for personnel matters pursuant to Section 48 of the Local Government
Official Information and Meetings Act on privacy grounds.
Mover: Kristen
Seconded: Merillees
Carried
Meeting Closed: 8.25pm
Next Meeting: 4 April 2016