U.S. DEPARTMENT OF EDUCATION
Education Data Exchange Network (EDEN)
N108 – Mathematics Participation Status
File Specifications
Version 6.0
SY 2009-10
October 2009
U.S. DEPARTMENT OF EDUCATIONN108- Mathematics Participation Status
File Specifications v6.0
This technical guide was produced under U.S. Department of Education Contract No. ED-PEP-09-O-0044 with 2020 Company, LLC. Brandon Scott served as the contracting officer’s representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred.
U.S. Department of Education
Arne Duncan
Secretary
Office of Planning, Evaluation and Policy Development
Carmel Martin
Assistant Secretary
October 2009
This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: U.S. Department of Education, Office of Planning, Evaluation and Policy Development, N108 – Mathematics Participation Status File Specifications, Washington, D.C., 2010.
This technical guide is also available on the Department’s Web site at:
On request, this publication is available in alternate formats, such as Braille, large print, or computer diskette. For more information, please contact the Department’s AlternateFormatCenter at (202) 260–0852 or (202) 260–0818.
DOCUMENT CONTROL
DOCUMENT INFORMATION
Title: / N108–Mathematics Participation Status File SpecificationsRevision: / Version 6.0
Issue Date: / October 2009
Security Level: / Unclassified – For Official Use Only
Filename: / N108 - Mathematics Participation Status v6.0.doc
DOCUMENT HISTORY
Version Number / Date / Summary of Change1.0 / This file specification was not used for SYs 2003–04 and 2004–05.
2.0 / Version 2.0 or subsequent updates (i.e., 2.1, 2.2, etc.) of this file specification is used to build files for SY 2005–06.
3.0 / Version 3.0 or subsequent updates (i.e., 3.1, 3.2, etc.) of this file specification is used to build files for SY 2006–07.
4.0 / Version 4.0 or subsequent updates (i.e., 4.1, 4.2, etc.) of this file specification is used to build files for SY 2007–08.
5.0 / Version 5.0 or subsequent updates (i.e., 5.1, 5.2, etc.) of this file specification is used to build files for SY 2008–09.
6.0 / October 2009 / Updated specifications for SY 2009-10.
RELEASE AUTHORIZATION
Name / Signature / DateAuthor
QA
Release Authority
PREFACE
This document provides technical instructions for building files that can be submitted through the Education Data Exchange Network (EDEN). This document is used in coordination with the EDFactsWorkbook, EDFactsBusiness Rules Guide and the EDEN Submission System User Guide.
EDEN is a centralized, coordinated repository of state reported, K through 12, educational data residing at the U.S. Department of Education. The EDEN Submission System is an electronic system that facilitates the efficient and timely transmission of data from SEAs to the U.S. Department of Education.
CONTENTS
DOCUMENT CONTROL
PREFACE
1.0PURPOSE
1.1Changes from the SY 2008-09 File Specifications
1.2Requirements for Submitting this Data Group
2.0GUIDANCE FOR SUBMITTING THIS FILE
3.0FILE NAMING CONVENTION
3.1Population Status
4.0LEA MATHEMATICS PARTICIPATION STATUS FILE
4.1Header Record Definition
4.2Data Record Definition
4.3LEA Mathematics Participation Status File Examples
4.3.1Partial Record Sample for Fixed Format LEA Mathematics Participation Status File
4.3.2Partial Record Sample for Comma–Delimited File Format LEA Mathematics Participation Status File
4.3.3Partial Record Sample for Tab–Delimited File Format LEA Mathematics Participation Status File
5.0SCHOOL MATHEMATICS PARTICIPATION STATUS FILE
5.1Header Record Definition
5.2Data Record Definition
5.3School Mathematics Participation Status File Examples
5.3.1Partial Record Sample for Fixed Format School Mathematics Participation Status File
5.3.2Partial Record Sample for Comma–Delimited File Format School Mathematics Participation Status File
5.3.3Partial Record Sample for Tab–Delimited File Format School Mathematics Participation Status File
October 2009 / 1 / SY 2009-10U.S. DEPARTMENT OF EDUCATIONN108- Mathematics Participation Status
File Specifications v6.0
1.0PURPOSE
This document contains instructions for building fixed and delimited files to submit EDFactsData Group: Mathematics Participation Status Tables, DG555. The definition for this data group is in the row “Table Name” in Table 4.2–1.
The data collected using this file specification are used to monitor and report performance on programs and activities supported by the Elementary and Secondary Education Act, as amended.
A separate document contains the XML file formats. General guidance for constructing all file types may be found in the EDFactsWorkbook.
1.1Changes from the SY 2008-09 File Specifications
Other than the editorial changes listed in the document history on page ii, there have been no other changes to this file specification.
1.2Requirements for Submitting this Data Group
This section contains two tables that summarize the reporting requirements. The first table contains the reporting period, the education units included or excluded, the type of count, and zero count reporting. The second table contains the required categories and applicable totals.
Table 1.2-1 Mathematics Participation Status, Core Reporting Requirements
SEA / LEA / SchoolReporting Period / School year
The status in this file can be viewed as a final result for the school year. For example, the status for SY 2009-10 is based on assessments administered during SY 2009-10.
Education units reported / This file is not submitted at the SEA level / Operational LEAs required to determine AYP status / Operational schools
Education units not reported / Closed, inactive, or future LEAs / Closed, inactive, or future schools
The following table indicates the valid combinations of categories. An “X” in the column indicates that the column must be populated when reporting that particular category.
Table 1.2–2: Mathematics Participation Status Tables, Required Categories
Category Set / Table Name[1] / Major Racial Ethnic Group / LEP Status(Only) / Disability Status (Only) / Economically Disadvantaged Status / Participation Status / Comments
Category Set A / MTHPRTSTS / X / X / Status by Major Racial Ethnic Group
Category Set B / MTHPRTSTS / X / X / Status by LEP Status (Only)
Category Set C / MTHPRTSTS / X / X / Status by Disability Status (Only)
Category Set D / MTHPRTSTS / X / X / Status by Economically Disadvantaged Status
All Students / MTHPRTSTS / X / All Students
2.0GUIDANCE FOR SUBMITTING THIS FILE
This file specification is used to collect the Mathematics Participation status - whether a school or district met the 95% participation requirement in mathematics as outline in each state’s consolidated state accountability workbook.
See below for additional guidance concerning this file:
Are students who were not enrolled for the full academic year included?
Yes. The participation status is based on all students, including both those enrolled for a full academic year and those students not enrolled for a full academic year.
What records are required?
Each school or district will have records for each category set and for all students. A school or district does not have to have records for each of the permitted values of the category major racial and ethnic group.
Category set or all students / Number of records per school or districtCategory set A – major racial ethnic group / One or more
Category set B – LEP status (only) / One
Category set C – disability status (only) / One
Category set D – economically disadvantaged status / One
All students / One
Each record in the file indicates the status of the Mathematics Participation for a specific student subgroup or “all students”. For example, if a school met the Mathematics Participation Status for economically disadvantaged students, the record would indicate “ECODIS” in the field for “Economically Disadvantaged Status” and “MET” in the field for “Status.”When reporting the indicator for all students, only the field “Status” is used. The status for “All Students” is the result of the participation of all students. It is not the overall designation of the district or school.
What are the permitted values for participation status??
For any school or district, the Mathematics Participation status has one of the following statuses for the various student subgroups and for all students:
- MET: The school or district met the 95% Mathematics Participation rate for the specific student subgroup or all students.
- NOTMET: The school or district did not meet the 95% Mathematics Participation rate for the specific student subgroup or all students.
- TOOFEW: The number of students in a specific student subgroup or all students was less than the minimum group size outlines in a state’s consolidated accountability workbook necessary required to reliably calculate the Mathematics Participation status.
- NOSTUDENTS: There were no students in the subgroup. If a school or district has no students in a specific subgroup, the status should be reported as "NOSTUDENTS." (If no students are in the school or district, the school or district should not be included in this file.)
- MISSING: The Mathematics Participation status for a specific school or district is not available at the time the file is prepared.
Why is “NA – Not applicable” a permitted value for participation status?
Districts that are not required to meet the Reading/Language Arts participation status due to exceptional circumstances should be left out of the file. However, if an SEA decides to include them in the file they should be reported as “NA – Not applicable.” This status is not used in conjunction with the other statuses. If a subgroup of students is not present in a district or school, the status is reported as “NOSTUDENTS.”
What are the permitted values for the category major racial and ethnic group?
The permitted values are:
- White (not Hispanic) / Caucasian
- Black (not Hispanic) / African American
- Hispanic / Latino – use if includes Puerto Ricans
- Hispanic (not Puerto Rican)
- Puerto Rican
- Asian – Use if doesn’t include Pacific Islanders
- Asian / Pacific Islander
- American Indian / Alaska Native / Native American
- Multicultural / Multiethnic / Multiracial / Other
- Filipino
- Native Hawaiian / Other Pacific Islander / Pacific Islander
Which permitted values should be used for the category major racial and ethnic?
States should use whichever permitted values best align with the major racial ethnic subgroups used to determine adequate yearly progress (AYP) as outlined in their State Accountability Plan.
Do any other file specifications collect relateddata?
Yes. Under NCLB, states determine the Adequate Yearly Progress (AYP) status of school and district. Each school and district receives one overall AYP designation, collected in N/X103 Data Group DG32. This determination is based on the evaluation of each subgroup within a school or district. The matrix below illustrates the relationship between AYP status and the indicators used to calculate it and EDFacts data groups and files.
AYP Status[2]N/X103, DG32 (N/X103, DG617)
Reading/Language Arts / Mathematics / Other indicators
95% Participation / AMO Status by Subgroup / 95% Participation / AMO Status by Subgroup / Elementary/
secondary / High school graduation rate
N/X110, DG553 / N/X111, DG552 / N/X108, DG555 / N/X109, DG554 / N/X106, DG556 / N/X107,
DG557
3.0FILE NAMING CONVENTION
Being able to readily identify any particular file transmission is an important consideration for users of the EDEN Data Submission System. Being able to identify a particular file can greatly facilitate any technical assistance that may be requested by the state. A maximum of 25 characters (including the file extension) is allowed for the file name. The following is the naming convention for Mathematics Participation Status file submissions:
sslevMTHPRTSTSvvvvvvv.ext
Where:
ss=Two–characterUSPSState Abbreviation for the submitting SEA.
lev= Three–character abbreviation for the level submitted. Use:
LEA for a Local Education Agency Mathematics Participation Status submission
SCH for a School Mathematics Participation Status submission
Filename=MTHPRTSTS (no more than nine characters).
vvvvvvv= Up to seven–character alphanumeric string designated by the SEA to uniquely identify the individual submission (e.g., ver0001, v010803).
.ext= Three–character file extension identifying the file format as follows:
.txt – fixed format
.csv – comma–delimited format
.tab – tab–delimited format
3.1Population Status
The “Pop” column in the header and data records is coded as follows:
M – Mandatory, this field must always be populated
A – This field is populated in accordance with table 1.2–2
O – Optional, data in this field is optional
4.0LEA MATHEMATICS PARTICIPATION STATUS FILE
This section describes the fixed file and delimited file specifications used to transmit information pertaining to the LEA Mathematics Participation Status File. The file type is specified in the header record.
4.1Header Record Definition
The header record is required and is the first record in every file submitted to the EDEN Submission System. The purpose of the header record is to provide information as to the file type, number of Data Records in the file, file name, file identifier, and file reporting period.
See Section 4.3 for examples of the header record.
Table 4.1–1: Mathematics Participation Status, LEA Header Record
DataElementName / StartPosition / Length / Type / Pop / Definition/Comments / Permitted Values
File Type / 1 / 50 / String / M / Identifies the type of file being submitted. / LEA MATH PARTICIPATION STATUS
Total Records In File / 51 / 10 / Number / M / The total number of Data Records contained in the file. The header record is NOT included in this count.
File Name (Including file extension) / 61 / 25 / String / M / File Name and extension are provided by the SEA. The file name should be the same as the external file name. (Please see File Naming Convention in Section 3.0 of this document.)
File Identifier / 86 / 32 / String / M / Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, version number).
File Reporting Period / 118 / 9 / String / M / Enter the Academic School Year for which data is being reported. The required format for entering the File Reporting Period is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space must separate the beginning and ending years (e.g., 2009-2010 or 2009 2010).
Filler / 127 / 278 / String / M / Leave filler field blank.
Carriage Return/Line Feed (CRLF) / 405 / 1 / M /
4.2Data Record Definition
Data Records are required and immediately follow the header record in every file submitted to the EDEN Submission System. Data Records provide status values for the specified categories.
See Section 4.3 for examples of the Data Record.
Table 4.2–1: Mathematics Participation Status, LEA Data Record
DataElementName / StartPosition / Length / Type / Pop / Definition/Comments / Permitted Values
File Record Number / 1 / 10 / Number / M / A sequential number assigned by the State that is unique to each row entry within the file.
ID 559
FIPSState Code / 11 / 2 / String / M / The two–digit Federal Information Processing Standards (FIPS) for the state, District of Columbia, and the possessions and freely associated areas of the United States (e.g., Puerto Rico). / For a list of valid FIPS State Codes, refer to the EDFacts Workbook.
ID 570
State Agency Number / 13 / 2 / String / M / A number used to uniquely identify state agencies. This ID cannot be updated through this file. / 01– State Education Agency
ID 4
State LEA Identifier / 15 / 14 / String / M / The identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA ID. This data element cannot be updated through this file.
Filler / 29 / 20 / String / M / Leave filler field blank.
Table Name / 49 / 20 / String / M / An indication of whether the district met the 95 percent participation requirement in the mathematics assessment in accordance with state definition. / MTHPRTSTS
Filler / 69 / 15 / String / M / Leave filler field blank.
Major Racial Ethnic Group / 84 / 15 / String / A / The major racial and ethnic groups states use for accountability and assessment data. / MA - Asian
MAN - American Indian / Alaska Native or Native American
MAP - Asian / Pacific Islander
MB - Black (not Hispanic) or African American
MF - Filipino
MHL - Hispanic / Latino
MHN - Hispanic (not Puerto Rican)
MM - Multicultural or Multiethnic or Multiracial
MNP - Native Hawaiian / Other Pacific Islander or Pacific Islander
MPR - Puerto Rican
MW - White (not Hispanic) or Caucasian
MISSING
Filler / 99 / 15 / String / M / Leave filler field blank.
Disability Status (ONLY) / 114 / 15 / String / A / An indication that children (students) are children with disabilities (IDEA). / WDIS–Children with one or more disabilities (IDEA)
MISSING
LEP Status (Only) / 129 / 15 / String / A / An indication that students are limited English proficient. / LEP– Limited English proficient (LEP) Student
MISSING
Filler / 144 / 15 / String / M / Leave filler field blank.
Economically Disadvantaged Status / 159 / 15 / String / A / An indication of whether students meet the state criteria for classification as economically disadvantaged. / ECODIS– Economically Disadvantaged (ED) Students
MISSING
Filler / 174 / 15 / String / M / Leave filler field blank.
Filler / 189 / 1 / String / M / Leave filler field blank.
Explanation / 190 / 200 / String / O / Submitted files will be processed through various edit checks. When unusual conditions are detected, warning errors may be issued, even though the data may be valid. When this occurs, an explanation responding to the warning may be submitted with the data, or after files have been processed. The U.S. Department of Education will verify explanations, and after verification, accept the data.
Status / 390 / 15 / String / M / An indication of whether the district met the 95 percent participation requirement in the mathematics assessment in accordance with state definition. / MET– Met 95%
NOTMET– Did not Meet 95%
TOOFEW – Too Few Students for Reliability
NOSTUDENTS – No Students in the subgroup
MISSING
NA – Not Applicable[3]
Carriage Return/Line Feed (CRLF) / 405 / 1 / M
October 2009 / 1 / SY 2009-10
U.S. DEPARTMENT OF EDUCATIONN108 - Mathematics Participation Status File Specifications v6.0
4.3LEA Mathematics Participation Status File Examples
4.3.1Partial Record Sample for Fixed Format LEA Mathematics Participation Status File
The following text shows a portion of the header row and data rows. The highlighted ruler line is provided to help the reader visually identify the column placement of the data. The ruler line should not be included in submitted files.
4.3.2Partial Record Sample for Comma–Delimited File Format LEA Mathematics Participation Status File
The following text shows the header row and data rows.
4.3.3Partial Record Sample for Tab–Delimited File Format LEA Mathematics Participation Status File
The following text shows the header row and data rows.