CHRISTIAN AID

LIST OF FINDING AIDS IN THE RECORDS MANAGEMENT/ARCHIVE

DBTextWorks database Lists all records that have come into the system since October 2001.

Accession Electronic Accession Register admission of records since January 2002

Record Location Location of all records is entered on catalogue database (DBTextWorks), most records are stored offsite with either Pinnacle Data Management (PDM), London Metropolitan Archives (LMA) or deposited with School of Oriental and African Studies (SOAS).

Some 1300 boxes are located in ICH basement, most of which belong to Finance and HR departments.

Space allocation and records retrieval managed by archivist.

Finding Aid Janet Lacey 1st Director of Christian Aid – information about Janet Lacey can be found by searching DBTextWorks database; some records are stored with School of Oriental and African Studies (SOAS) for these university catalogue can be consulted.

Gulf War/Crisis – also searchable on database, most records with (PDM).

Organisation Charts Both hard copy and electronic copies available.

Production Register Records withdrawals from the storage area under the new system from 20 March 2002. At the back of this register in a separate section are the production records prior to this date. There is also an electronic recall system set up on DBTextWorks called ‘Archive Loans’. All records are registered on both electronic and paper recall system to keep track of boxes.

Procedural Instructions All necessary instructions have been saved on Christian Aid intranet.

·  Accession of Photographs (to be revised)

·  Accession of Records

·  Destruction of Records

·  Production of Records

·  Final Check List before records deposited

Photographs To organise: future project (comprehensive database with all current images with Photo unit)

Publications All listed on DBTextWorks

Old Accession Registers

In use prior October 2001 when archivist took up the post. Accession registers may help to identify when records were transferred off-site or destroyed. Accession folders are all kept in the small archive office.

Majority of these records would have been weeded, appraised and entered on DBTextworks, and some destroyed.

Current permanent collection

International Programmes

/

Content

/

Period covered

/

Record location

Africa

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Programme files, narrative and financial reports, correspondence

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1956 onwards

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PDM, LMA, SOAS[1]

Asia

/

1966 onwards

/

PDM, LMA, SOAS

Latin America/Caribbean

/

1968 onwards

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PDM, LMA, SOAS

Middle East

/

1974 onwards

/

PDM, LMA, SOAS

Christian Aid Policy Papers / Content / Period covered / Record location
Regional and subject based policies/strategies / Policy and strategy papers / 1990 onwards / ICH
Directorate / Content / Period covered / Record location
Directorate papers / Minutes, reports / 1944 onwards / PDM, ICH, SOAS
Publications / Content / Period covered / Record location
Christian Aid publications / Campaign and educational resources, books, Christian Aid Week, Christian Aid News, CAid annual published reports and reviews, campaign posters / 1949 onwards / PDM, ICH, SOAS
Voluntary Services Overseas / Content / Period covered / Record location
Reports and correspondence / 1956-1969 / PDM, SOAS

School of Oriental and African Studies (SOAS) deposits

Every five years Christian Aid deposits carefully selected set of records with SOAS. The first deposit took place in June 1985; list of records is available via CAid archivist.

NB Deposits 1 – 3 available in hard copies only, the rest accessible via database.

Deposit 1 Region/Subject

(1950-1970)  Africa

Asia

Europe/Global

Middle East

Organisation

Publications

Deposit 2 Content

(1954-1975)  Africa

Asia/Pacific

Europe/UK

Global

Organisation

Deposit 3 Content

(1964-1983)  Africa/Middle East

Asia/Pacific

Latin America/Caribbean

Deposit 4 Content

(1956-1994)  Africa

Area staff

Asia/Pacific

Directorate

Europe/UK

Global

Latin America/Caribbean

Middle East

Organisation

Publications

Deposit 5 Content

(1975-1990)  Africa/Middle East

Asia

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[1] For list of records stored at SOAS see page 3