Test Fishing Charter Service

Contract #10905, Test Fish Charter Service

Page 1 of 14

State of Washington

Current Contract Information

Effective date: August 30, 2011

This page contains key contract features. Find detailed information on succeeding pages. For more information on this contract or if you have any questions, please contact your local agency Purchasing Office, or you may contact the Office of State Procurement at the numbers listed below.

Contract number: / 10905 / Commodity code: / 1920
Contract title: / Test Fishing CHarter Service
Purpose:
Effective: / Update Contracted Administrator’s phone #
June 1, 2010
Current extension period: / January 12, 2010 / through: / January 11, 2012
Contract type: / A mandatory use contract for Department of Fish and Wildlife and a convenience use contract for all other customers.
For use by: / General use: All State Agencies, Political Subdivisions of Washington and OregonState, Qualified Non-profit Corporations, Participating Institutions of Higher Education (College and Universities, Community and TechnicalColleges)

Scope of contract

/ This contract is awarded to one contractor.
Contractor: / F/V Chasina / Customer Service: / Kurt Dobszinsky
Address: / 2023 Eate Sims, #353 / Phone: / 360-808-0015
Port Townsend, WA 98368 / Mobile: / 360-643-1373
Email: /
WA Tax No. / 600-646527
Federal ID No.: / 91-1252970 / Alternate Contact: / Doreen Dobszinsky
Phone: / 509-493-1688
Email: /
Ordering information: / See page 2 and Notes section.
Product available: / Charter commercial fishing vessel for surveys and test sampling in coastal and inside waters, and contiguous fresh waters of Washington State and British Columbia.

Office of State Procurement:

State Procurement Officer: / Tariq Ohab / Assistant / Patricia Sandstrom
Phone Number: / (360) 407-9427 / Phone Number: / (360) 407-9426
Fax Number: / (360) 586-2426 / Fax Number: / (360) 586-2426
Email: / / Email: /

Visit our Internet site:

Payment address: / Kurt Dobszinsky, 2023 East Sims Way, #353, Port Townsend, WA 98368
Payment terms: / Net 30 days
Charge Card: / none
Fishing Vessel (F/V) Chasina Picture /
Contract pricing: / See Price Sheets
Term worth: / $156,000/2 year term
Current participation: / $0 MBE / $0 WBE / $156,000 OTHER / $0 EXEMPT
MBE 0% / WBE 0% / OTHER 100% / Exempt 0%

Notes:

Ordering: State Agencies to submit Order directly to Contractor for processing. Political Subdivisions to submit orders directly to Contractor referencing State of Washington contract number. If you are unsure of your status in the State Purchasing Cooperative call (360) 902-7415.
Authorized Purchasers: Only authorized purchasers included in the State of Washington Purchasing Cooperative (WSPC)listings published and updated periodically by OSP may purchase from this contract. It is the contractor’s responsibility to verify membership of these organizations prior to processing orders received under this contract. A list of Washington members is available on the Internet contractors shall not process state contract orders from unauthorized users.
Contract Terms: This Document includes by reference all terms and conditions published in the original IFB, including Standard Terms and Conditions, and Definitions, included in the Competitive Procurement Standards published by OSP (as Amended).

SPECIAL CONDITIONS:

1.Effective January 12, 2008, Extended Contract for 2 years, updated web links, update term worth and changed the Contract Administrator to Crystalyn Franks.

2.Contract award, effective January 11, 2006.

All other terms, conditions, pricing, and specifications remain unchanged.

PRICE SHEET
Item / Description / Cost
1 / Basic Vessel Operating Cost: For this contract, Basic Vessel Operating Cost (BVOC) is defined as all the costs incurred to carry out a charter day of trawling.
Included under BVOC:

All trawling operation expenses (i.e. vessel costs, maintenance, permits, required equipment, moorage fees, etc).
Vessel Crew Meals, includes meals and meal preparation for vessel crew.
Vessel operator (at least one qualified operator required).
Deckhand (at least one deckhand required).
Additional personnel (if any), beyond an operator and one deckhand, that is routinely necessary for trawling operation.
Maintenance/repair of survey nets during the operation. The vessel crew is expected to carry out minor repairs on nets as part of the daily operation.

Not included under BVOC:

Daily Fuel Cost
Purchaser Meal Charge
Costs not considered basic operational needs for trawling.

Daily Charter Cost Adjustments:
1.Operations other than trawling (e.g. seine, water or sediment sampling, etc.) the Daily Charter charge for will be adjusted based on the BVOC and the number of vessel crew needed and/or additional equipment charges (contracted rates) for the operation.
For example: a seine operation calls for crew and equipment beyond basic vessel operation, and then a Purchaser would be charged the BVOC plus costs for a skiff operator and a seine skiff.
2.Standby Day: Contractor will receive 50 percent of the BVOC and 50 percent for any additional Vessel Crew charges (providing crew needs to stay with the vessel). No Daily Fuel Cost or additional equipment charges will be paid for a standby day. / $1411.00 BVOC per day of trawling
Bidder to identify Basic Crew positions, beyond those already listed below, necessary for the vessel to execute a day of trawling:
1 operator (required)
1 deckhand (required)
Other crew positions:
(None)
(All the positions listed above, including the 2 required positions, are to be included in the Basic Vessel Operating Cost bid price above)
2 / Additional Vessel Crew:
When the vessel hiresadditional crew to supplement the Basic Crew positionsso as to carry out an operation requested by the Purchaser, cost includes all associated crew costs (labor, meals, etc) and all the necessary time in a day to complete the required work.

Deckhand: cost of one additional deck hand.

Skiff operator: cost for one seine skiff operator. The skiff operator is in addition to the other deckhand(s).

/ 1. $200.00 per day per deckhand
2. $200.00 per day skiff operator
3 / Seine Skiff:
Cost for the use of a seine skiff. All-inclusive cost includes all charges for skiff, supplies, equipment, operation and maintenance. / $ 0.00, No Charge per day for seine skiff
4 / Meal Charge:
When requested, the vessel shall provide meals for the Purchaser’s crew. The number of Purchaser’s crew at one meal can range from one to as many as 9. It is assumed that vessel personnel responsible for preparing vessel crew meals may also prepare the meals for the Purchaser’s crew.
Meal Charge will be figured on the Per Diem Meal Rate for King County, see for the current breakfast, lunch and dinner rates. Although the work may involve working in other state counties, for this contract, the King County Meal Rate will be the standard.
Meal Charge covers all that is necessary to provide a tasty/balanced/healthy/nutritious meal. All-inclusive costs include labor, all the necessary time in a day to complete the required work, and all associated costs, including food, beverages, meal preparation, clean-up and all eating utensils.
Payment for Purchaser’s crew meals will be based on the number of breakfasts, lunches and dinners served during the invoiced period. / Per Diem Meal Rate –KingCounty
5 / Daily Fuel Cost:
The daily fuel cost will be calculated as follows:
1)Bidder to bid an all-inclusive Hourly Fuel Burn Rate (gallons per hour for main, auxiliary, stove, etc) to operate the vessel in all conditions.
2)Running time is fixed at 12 hours per charter day. Vessel will always be paid for 12 hours of running time for a Charter Day (no more, no less).
3)Pump Fuel Price: To estimate the pump price of marine fuel, the State will use Pacific States Marine Fisheries Commission EFIN report on Marine Fuel Prices, Fuel Survey Data, Washington, Non-taxed #2 diesel fuel index1. The index quotes fuel prices, for the first Tuesday of each month, for 3 Port of Seattle fuel docks. The dock prices quoted (usually 3 quotes) for a given Tuesday will be averaged to arrive at the Pump Price of Fuel for the given month. The averaged fuel price for a given month will apply for all Charter Days occurring within that month.
4)Calculating Fuel Payment:
Hourly Fuel Burn Rate # gal/hr x Charter Day (12 hrs) x $ Pump Fuel Price per gallon
Example:
Bidder bids an Hourly Fuel Burn Rate of 10 gal/hour, provided one Charter Dayservice and the Pump Fuel Price is at $2.50/gallon.
10 gal/hr x 12 hr run time x $2.50/gal = $300.00 Daily Fuel Payment (for that given month)
1 Pacific States Marine Fisheries Commission EFIN report on Marine Fuel Prices, Non-taxed #2 diesel fuel. In the event that a more real-time marine fuel price index becomes available, the state will consider replacing PSMFC index. / Hourly Fuel Burn Rate:
#14 gallons per hour

The following contract provisions were excerpted and abridged from the contract IFB and Amendment:

SPECIAL TERMS AND CONDITIONS

1.CONTRACTOR REPRESENTATIVE

Bidder shall furnish contact information and service areas for representative(s) as required in bid response.

a)Responsibility: Representative(s) shall function as the primary point of contact; shall ensure supervision and coordination, shall take corrective action as necessary to meet contractual requirements and shall be responsible for all coordination with local, state and federal agencies.

b)Availability: Representative(s) or designee(s) shall be available during normal working hours (Monday through Friday, 8am to 5pm Pacific Time) and return Purchaser’s calls by the next business day.

2.BID PRICES

Bidder shall bid all services items identified herein:

a)All bid pricing is to be FOB Destination, freight prepaid and included, for any destination within the State of Washington.

b)For sampling surveysthat run for an extended time, the Contractor may offer a volume discount. Volume discount is to take advantage of economies of scale saving that may apply to a project. Purchaser is to contact the Contractor for any volume discounts.

During the term of this contract, should the Contractor enter into pricing agreements with other Purchasers providing greater benefits or lower pricing, Contractor shall immediately amend the state contract to provide similar pricing to the state if the contract with other Purchasers offers similar usage quantities, and similar conditions impacting pricing. Contractor shall immediately notify the state of any such contracts entered into by Contractor.

3.COMPLIANCE WITH LAWS AND REGULATIONS

Contractor agrees to comply with federal, state and local laws, permit and regulations, as may be amended, and any standards and regulations, which may be promulgated during the contract. Contractor further agrees to indemnify and hold harmless the State from all damages assessed against the State as a result of the Contractor’s failure to comply with these laws, standards, permits and regulations.

4.VESSEL OPERATING LICENSES

Contractor shall furnish OSP and WDFW with proof of all required licenses within fifteen (15) calendar days after receipt of notice of award. Contractor must have appropriate licenses and permits as required by U.S. Coast Guard, federal, state and local agencies for the services as identified herein and maintain them throughout the entire term of the contract. Contractor shall immediately notify the state if any required operating licenses are not currently effective during the term of the contract. A current Coast Guard Fishing Vessel Safety Exam, which fulfills current safety and sanitation requirements, must be maintained throughout the entire term of the contract.

5.MATERIALS AND WORKMANSHIP

Contractor shall be required to furnish all materials, equipment, personnel and/or services necessary to perform contractual requirements. All materials and workmanship shall conform to all codes, regulations and requirements for such equipment, services specifications contained herein, and the normal uses for which intended. Any materials shall be manufactured in accordance with the best commercial practices and standards for type of equipment.

6.INSURANCE

a)Contractor shall provide proof of insurance within fifteen (15) calendar days of receipt of notice of award as required in Competitive Procurement Standards, Standard Terms and Conditions section, paragraph 44; and

b)Maritime Laws and Coverage: Contractor is responsible for providing insurance to comply with Longshoremen‘s and Harbor Workers’ Act and Jones Act if applicable to the work or services provided under this contract.

7.CONTRACTOR PERFORMANCE

a)General Requirements: The state, in conjunction with Purchasers, monitors and maintains records of Contractor performance. Said performance shall be a factor in evaluation and award of this and all future contracts. Purchasers will be provided with product/service performance report forms to forward reports of superior or poor performance to the State Procurement Officer.

b)Liquidated Damages:The state has an immediate requirement for the materials, equipment or services as specified herein. Contractor is to give careful consideration to the state’s requirements when establishing service delivery date(s) and providing service. Liquidated damages shall be assessed in the amount of actual damages incurred by the state, including Purchaser’s administrative cost, as a result of Contractor’s failure to perform as specified herein.

c)Unsafe Working Conditions: Unsafe working conditions created by misconduct of vessel operator or a crew member(s), poorly maintained vessel and equipment, or other hazardous vessel conditionsmay be grounds to terminate this contract. The state reserves the right to terminate a contract based upon performance issues concerning unsafe working condition of the vessel. The state refuses to place staff into a working/living environment it deems unsafe. If unsafe working conditions are identified by the Purchaser, they shall be brought forward to the State Procurement Officer for review under contract terms. Suggested remedy may or may not include remedial steps prior to contract termination, depending on the nature of the misconduct.

8.ORDER PLACEMENT

a)Contractor shall coordinate service details when Purchaser places an order, including but not limited to confirm that the vessel is sufficient for the service request, establish a firm mutually agreed upon service delivery date and select mutually agreeable locations for loading and unloaded ofpersonnel and equipment.

b)Contractor shall provide order acknowledgments within three (3) business days of receipt of an order (ARO), and a service booking confirmation within seven (7) business days ARO. Order acknowledgments shall be sent to the customer’s bill to address or email address, unless otherwise requested by the customer.

9.RESCHEDULE SERVICE

Purchaser shall immediately notify the Contractor of any delays in a schedule and coordinate a new mutually agreeable delivery schedule. Purchaser shall provide an alternative schedule if the scheduled service delivery date is not safe for the requested service as determined by the Contractor. Safety concerns include but not limited to weather, time of day, and equipment failure, etc.

10.PAYMENT

No “up front” or “downpayments” will be provided to the Contractor per State law RCW 43.88.160.

11.RETENTION OF RECORDS

Contractor shall maintain, for at least three years after completion of this contract, all relevant records pertaining to this contract. This shall include, but not be limited to, all records pertaining to actual contract performance from the date of contract award. It shall also include information necessary to document the level of utilization of MWBE’s and other businesses as subcontractors and suppliers in this contract as well as any efforts the contractor makes to increase the participation of MWBE’s. The contractor shall also maintain, for at least three years after completion of this contract, a record of all quotes, bids, estimates, or proposals submitted to the Contractor by all businesses seeking to participate as subcontractors or suppliers in this contract. The State shall have the right to inspect and copy such records. If this contract involves federal funds, Contractor shall comply with all record keeping requirements set forth in any federal rules, regulations, or statutes included or referenced in the contract documents.

12.REPORTS

Contractor(s) must provide the following report(s) to Office of State Procurement.

Sales and Subcontractor Report

A quarterly Sales and Subcontractor Report shall be submitted in the format provided by the Office of State Procurement.

You can get this report at Reports are due thirty (30) days after the end of the calendar quarter, i.e., April 30th, July 31st, October 31st and January 31st.

Additional reports may be required by the Office of State Procurement to obtain information needed for bid design, contract negotiation, or any other determined needs.

13.PURCHASES BY NONPROFIT CORPORATIONS

Legislation allows nonprofit corporations to participate in state contracts for purchases administered by OSP. By mutual agreement with OSP, Contractor may sell goods or services at contract pricing awarded under this contract to self certified nonprofit corporations. Such organizations purchasing under this contract shall do so only to the extent they retain eligibility and comply with other contract and statutory provisions. Contractor may make reasonable inquiry of credit worthiness prior to accepting orders or delivering goods or services on contract. The state accepts no responsibility for payments by nonprofit corporations. Their use of the contracts may significantly increase the purchase volume. Their orders are subject to the same contract terms, conditions and pricing as state agencies.

MINIMUM SPECIFICATIONS

a.GENERAL REQUIREMENTS

1.Purchaser shall:

a)Identify a “lead scientist” who will work closely with the vessel operator to ensure vessel and crew safety and that the scientific plans and procedures are effectively executed;

b)Provide the scientific crew, sampling nets and associated gear necessary to execute the scientificwork;

c)Provide the scientific supplies and equipment necessary for scientists to carry out their activities;

d)Provide the scientific crew with survival suits and personal flotation devices; and

e)Arrange to have nets with major damage transported to and repaired by a net repair shop (major repair such as broken cables and/or extensive body damage).