Grant Aid application - Instructions

You can use word document to fill in your grant application. The part to fill in follows the instructions

You will find that each field (space) on the form will prompt you with the information you use and, in some cases, offer appropriate choices.

This form is designed to filled in on your own computer and sent back to us by e-mail. It is not an “online” form.

[We have chosen not to do this from online as it probably will need several edits for most applications while you gather information and it is very frustrating when you are working online when the internet connection fails or the form hangs up.]

STEP 1 – Don’t lose your work

Save this file locally (i.e. on your computer or in your preferred private cloud location like Dropbox, OneDrive, or google drive)

If you aren’t sure about this the Desktop is an easy place to put it.

To do this use File Save As from the File menu in Word – this will make your own copy of the file. We suggest that you add your organisations name to the file name – it will help the town hall staff.

Once you have made your own copy, you can use File Save, Ctrl-S or the Save icon (if you have one) to save as usual (File Save As is only used the 1st time to make another copy)

Step 2 Complete the Form as much as you can

You should find that you can only edit the data entry parts of the form – this is intentional; if you can’t get a cursor there, we don’t want you to change it.

Entering Data

You should find your TAB key (the long key to left of the letter Q) will move from one box to the next [this works on the web usually as well – if you didn’t know that]. This makes filling in forms particularly easy. Note that there are few boxes which allow multiple lines of text – in these TAB won’t work – just move to the next box.

Most fields allow you type text. In some you can press Enter to make more lines (most expect just one line)

For check boxes like E-mail ☐just click the box or press the space key to set or clear. Some items will show an arrow on the right – click on it and a list will appear from which you can choose an answer e.g. organisation type

Save Regularly!

SIGNING

If you use a paper or printed version you can sign this in the same way

SEND US YOUR APPLICATION

E-mail the form back to

[You can also print it and drop it in or post it if you prefer]

If you don’t want to type your application you can download a PDF version form our site and print it out to fill out by hand or ask for us to send you one if you can’t print.

WESTBURY TOWN COUNCIL GRANT AID APPLICATION FORM

2018

You can complete this form using Word or if you prefer you can print the form and fill out using black ink. Also, there is a PDF version of this form suitable for printing available on our website. A paper version is available from Westbury Town Council office. If you have difficulty completing this form, please call the council offices on 01373 822232 and a member of staff will assist you.

Organisation Name / Click or tap here to enter your organisation’s name /
Correspondence Address / Click or tap here to enter your address. Use  for more lines.
Email Address / Click or tap to enter e-mail address.
Web Site / Click to enter your org’s web address. /
Contact Name / Click to enter contact name for this application. /
Contact Phone / Click for landline number (daytime). / Click to enter mobile number
Date of application / Type date or click on down arrow to pick. /
Preferred Contact Method / E-mail ☐ Phone ☐ Post ☐
Type of Organisation / Choose Org Type Click to enter charity no, company registration no or other similar info.
Year of formation / Click to enter date formed – use 1st Jan if not certain of exact date /
What does your organisation do? / Click here to describe briefly what your organisation does. Use  for more lines. /
Registered for VAT? / ☐Click here to enter Vat number
If your organisation is part of, or affiliated to, any national organisation, please give details?
Include details of recent expenditure / activity in Westbury / Click here to enter name of parent organisation if you an affiliate of a larger organisation and give details of recent expenditure/activity in Westbury. /
Where does your organisation meet? / Click here to say where you usually meet /
Are you affiliated to a political party or pressure group? / ☐ Click here to enter name of any party
Are you part of a religious organisation? / ☐ Click here to enter name of organisation
Does your organisation have a bank account which requires two signatures or dual key authorisation for e-banking? Benefitted / Choose Yes or No
Bank:Click to enter bank name
Account Name:Click enter account name
(to which any grant cheque will be payable)
Sort Code:Click to enter sort code
Account: Click to enter account number.
Number of Signatories:Choose Number.
Briefly describe the project or purpose for which you require a grant and how the project or purpose will benefit the residents of Westbury / Click here to describe briefly for what activity you are requesting a grant and how it will benefit Westbury residents. (feel free to submit other paperwork or files. Use  for more lines. /
Do you intend to use this Grant Aid to make a grant to other parties? / Choose yes or no. /
Approximately, how many people do you expect to benefit from this project? / Click to enter number of people benefiting /

Please provide an approximate breakdown of those likely to benefit:

Age Group / In Westbury / Outside Westbury
0 – 25 / Under 26s in Westbury. / Outside under 26s.
26 – 49 / 26-49 Westbury. / 26-49 outside
50 and over / Over 50s Westbury. / Outside over 50s
TOTAL / Total in Westbury / Total Outside Westbury /
How do you think your application matches the Town Council’s Grant Aid Policy?
Reaches disadvantaged groups?
Please specify if any / ☐
Click to list disadvantaged groups to which your work applies.
The grant will support funding from other organisations
Please give details of supporting funding / ☐
Click here to describe how you will use the Council’s grant to support funding from and how much this will be.
Groups reached that are not helped by other organisations? / Click here to describe any groups that you feel are not helped by other organisations. /
What identified needs does your proposal address? / Click here to enter a description of needs you will address by your proposal. Use  for more lines /
Have you received a Town Council grant previously? / Click here to give details of previous town council grants (if any) /
When do you intend your project to start? / Click here to choose project date. /
How will you measure the success of your project? / Click or tap here to enter text. /
What is the total cost of the project for which you are seeking a grant? / £Click to enter total value of project
What size of grant are you seeking? / £Click to enter amount of grant.
If you are not applying for the full amount, please specify from where the remaining funds will come. / Provide a brief description of funding sources. Use  for more lines /
Please give details of your organisation’s own fund-raising efforts / Click here to describe briefly your own fund raising activities towards your project. Include details of amounts raised Use  for more lines /
Have you applied for, or do you plan to apply for a grant in respect of this project to any other organisation (including Local Authorities)?
Enter details (if any, in that table below) including any money promised but not yet received. / Choose Yes or No. /
Other Grants Applications for this project:
Organisation / Purpose / Successful? / Amount Received
Click to enter organisation name / Click to enter the purpose of the application / Choose Yes or No / £Click to enter amount
Click to enter organisation name / Click to enter the purpose of the application / Choose Yes or No / £Click to enter amount
Click to enter organisation name / Click to enter the purpose of the application / Choose Yes or No / £Click to enter amount
Click to enter organisation name / Click to enter the purpose of the application / Choose Yes or No / £Click to enter amount
Please add any supplementary information in support of your application. (List additional literature, leaflets or recent annual reports etc. enclosed with the application) / Give details of other information. Use  for more lines /

DECLARATION

I declare that:

I have read and accepted the Guidance Notes and Conditions of Funding and have answered all questions fully and truthfully. I also declare that any grant made will be used solely for the purpose outlined in this application.

Westbury Town Council will be recognised on any materials produced and in any form of publicity as result of this grant.

I understand that:

Westbury Town Council reserves the right to request a list of names and addresses of members of your organisation.

Any materials produced, made, originated, developed or arising out of the provision of the grant are to be made available for use by the Town Council if requested.

Westbury Town Council may ask for additional information at any stage of the application process. I will be required to submit details showing how the grant funding was used. Westbury Town Council reserves the right to reclaim the grant in the event of it not being used for the purpose specified.

The application form and supporting information will be copied and placed on the public agenda for Town Council meetings. Personal data that has been supplied will not be disclosed and will be held by Westbury Town Council in accordance with the Data Protection Act.

Name: / Click to enter your name / Position: / Click to enter your position. /
If using a paper application sign as usual.
If submitting electronically please enter your full name in CAPS, home address and e-mail address. Note that this constitutes your electronic agreement to our terms for the sake of this application. / Signature:
Click here to enter e-signature information. Use  for more lines / Date: / Click on arrow to select a date /

PLEASE READ THIS PRIOR TO COMPLETING YOUR APPLICATION

To avoid the Town Council making inappropriate grants of public funds it is a requirement that the following documents MUST accompany your application.

  1. A copy of your organisation’s CONSTITUTION (if any)
  2. Copies of your organisation’s recent financial records. For larger organisations, this would include audited or independently examined accounts and balance sheet, together with up to date STATEMENTS of all current and investment account balances held by the group if the accounts are for a period ending more than six months prior to the application date. (Independent checks can be carried out by anyone not associated with your organisation. The accounts then need to be signed and dated by that person).
  3. In the case of a newly formed organisation, a BUDGET and BUSINESS PLAN must be submitted.

Equality & Anti-Discrimination

The Town Council is committed to operating within an equal opportunities framework. If you are a newly formed group, you may want to use the following equal opportunities statement until you develop your own.

This group/project is committed to working in a way which values and treats all people with respect dignity, and celebrates diversity. The group/project, through its practices, will ensure that no member, service-user, employee, volunteer, job applicant will receive less favourable treatment or suffer unlawful discrimination on the ground of age, colour, impairment, marital status, lifestyle and culture, nationality, race, gender or sexuality, or on the grounds of economic or social status.

APPLICATION CHECK LIST

The following checklist has been prepared to assist you in completing your Grant Application Form. Applicants are advised to read the list below before submitting the completed application form.

Have you completed ALL sections of the form?
(If you are unable to complete any part of the form, please indicate why in a supporting statement, or write ‘not applicable’ where appropriate). / ☐ /
Does your application set out how your Organisation meets the requirements for a grant award from Westbury Town Council (see Grant Aid Policy)? / ☐ /
Have you enclosed your Organisation’s latest set of accounts and constitution? (where appropriate) / ☐
Have you signed the statement on the last page of your application form to certify that all the details are correct? / ☐ /

Please return your application form with the documents as listed as soon as possible & for arrival before 30/6/18

When completed, this form together with supporting documents should be sent to:

Paper versions can be sent to:

Westbury Town Council (Grants)
The Laverton
Bratton Road
Westbury,
Wiltshire BA13 3EN

Please note you will be required to provide the Town Council with details of how the Town Council grant funding has been spent should you be successful in your application.; this may include permission to use photographs.

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