Susanna Wesley’s Before& After School

Program

Parent Handbook

2015-2016

7433 SW29thSt. Topeka, KS 66614 (785) 478-3703 evised2015

Welcome

TheSusannaWesleySchool-AgeProgramisa 10monthprogramwhich providesopportunitiesfor

familiestohave asafeand friendlyplacefortheirchild(ren)to go beforeand afterschool.Children havetheoptionofchoosingfromseveralactivities.Childrenmayworkinlargegroups,small groupsoralonetoenjoyrecreationalactivities,artscrafts,educationalgamesandvariousother activitiesundertheclosesupervisionoftheschool-ageprogramstaff.Timeis giveneachdayfor childrentodotheirhomeworkwithhelpfromthestaff.

MissionStatement

SusannaWesleySchoolAgeProgramsprovideahealthy,safe,secureenvironmentwhich promotes highlevelsofsocial,emotional,intellectualandphysicaldevelopmentforBefore and AfterSchoolandSummerChildren.

HistoryofProgram

SusannaWesleySchool-AgeProgramswereestablishedin1990andissponsoredbythe SusannaWesleyUnitedMethodistChurch asanoutreachministry.Itislicensed bytheKansas StateDepartmentofHealth and Environment and isadministeredbythe Director, Administrator, thePastorofSWUMC,and anadvisorycommittee.

GoalsofProgram

1. Toprovideasafeandsecureplaceforchildrentoexploreandlearn.

2. Toprovideanopportunitytoventureoutonfieldtripswithinourimmediatearea.

3. Toprovidetimeforchildrentodeveloptrust,respect,patienceandaloveforothers.

4. Toprovideageappropriateactivitiessochildrencanbuildstrength,coordination,andlearn toplayasa team player.

5. Toprovideawelcoming environmentwhereallchildren feelacceptedregardlessof race, color orreligion.

HoursofOperation

MondaythroughFriday

7:00am–8:35am–BeforeSchoolCare

3:45pm–6:00pm–AfterSchoolCare

Enrollment

Enrollmentshallbegrantedtoanychildwithoutdiscriminationin regardtosex,race,color, religion,nationalorigin,ancestry,or physicalhandicap.

The followingformsmustbecompletedandonfilewiththedirectorBEFOREthechildmay attend:

 EnrollmentForm

 HealthHistoryForm

 EmergencyMedicalReleaseForm

 ContractAgreement

 ShotRecordsforallincomingKindergartenStudents/NonKansasorMissouri

Students.

Ifa childhasanIEPonfilewiththeschool,werequesta copyofthis documentation,sowecanbestservethechildand family.

ParentsarerequestedtoupdateSusannaWesleyofanychangesinaddress,phonenumbers, e-mailaddresses,oremergencycontacts/phonenumbers.

Full-TimeEnrollment

All spots are considered full time and will be charged at the full type rate. The options are mornings only, afternoons only, or both morning and afternoon.

Part-TimeEnrollment

We no longer offer this option, sorry for any inconvenience that this may cause.

BreakDays

SusannaWesley’sSchool-AgeProgramtypicallyremainsopenfor full-daycareondayswhen USD437isnotscheduledtohaveclasses.Thereisan additionalfeeperchildperday forbreakdays.Severalweeksinadvanceofa breakdaytherewillbecontractson theparent informationdesk.Youmust filloutacontractandreturnit withpayment.Pleasepayattentionto thesign-indeadline.Paymentforthesedaysis non-refundable, unless the break day is cancelled by SWCC.

Aminimumnumberof15 childrenmustbesignedupfora breakdayby the registrationdeadlinefor theprogramtoremainopenforthatday.Parentswillbe notifiedatleastoneweekinadvanceiftheprogramwillbeclosedfora breakday.Wewill providea nutritiousbreakfast,lunchandafternoonsnack.Ifbadweatheroccursona breakday, parentsshouldtuneintolocaltelevisionandradiostationsto find outifSusannaWesleySchool- AgeProgramisclosed.

FEES

MonthlyTuition Feesaretobepaidonthe firstofeachmonthor halfonthe 1stofthemonth andthe2ndhalfonthe 15thofthemonthasstatedinthecontract.Feesareconsideredlateon

thefifthandtwentiethofeachmonth.A$20latefeewillbeassessedifthepaymentisnot

receivedasindicatedinthe contractagreement.

PickUpatIndianHills / Full-Time
August-May / AM-$95.00
PM-$130.00
Both-$215.00
PickUpatFarley / FullTime
August-May / AM--$100.00
PM--$140.00
Both--$230.00

Drop-InFee-$15persession(ifspaceisavailableandarrangementsaremadethroughthe directororadministrator24-48hoursinadvance)

BreakDayFees-$30perdayforthosecurrentlyenrolledinB/Aschoolcare and $40 for families not currently enrolled in our B/A school care.

RegistrationFee

SusannaWesley’sBeforeandAfterSchool Programoperatesprimarilyfromtuitionfees.To providematerials,werequirea non-refundable$55registrationfeeperchildatthetimeof enrollmenteachyear.Payingthis feealsoensuresthatyourchildhasa spotinourprogram.

Multi-ChildDiscount

SusannaWesleyoffersa multi-childdiscount.The first childisfullfee,andtheneverychildafter thatis10%off.The childrenmustbesiblingstoqualifyforthemulti-childdiscount.Siblingsare definedasfull,halfor step.

LateDepartureFee

Itis ourpolicytochargean additionalfeeforlatepickup.Chargesare$2perchildperminute. Thereisnograceperiod.Thisfeemustbepaidbeforeyourchildreceivescarethefollowingday.

RefundFee

Feeswillnotberefundedwhena childisabsent.Ourcostsremainconstant;therefore,refunds, creditfordaysmissed,or make-updayscannotbeoffered.In caseofanextendedillnessor absence,arrangementsmaybeconsidered.

ReturnedCheckFee

Thereturnedcheckfeeis$40.00perreturnedcheck.Iftworeturnedcheckshavebeenreceived, cashormoneyorderpaymentswillberequiredforfuturefees.

HolidayBadWeatherClosings

SusannaWesley’sSchool-AgeProgramwillnotbeinsessiononLaborDay,Thanksgivingandthe dayafter,ChristmasEve,ChristmasDay,NewYear’sDay,MartinLutherKingJr.Day,andGood Friday.NewYear’sEve,theprogramwillcloseat4:00pm.Thelatepick-upfeewillbedoubleif yourchildisnotpickedupby4:00pm.

SusannaWesley’sSchool-AgeProgramwillbeclosedwhenUSD437isclosedduetobad weather.

NoCreditwillbegivenforclosuredueto badweather.

ArrivalandDeparture

Statelicensingrequiresthata parent/guardianaccompanytheirchildinandoutoftheprogram. Parentsarerequiredtoinitiala signin/outformeachday.Parentsmay authorizeotheradultsto pickupordropofftheirchild. Pleaseinformstaffof thesearrangements.Nochildwillbe allowedtoleavewithanunauthorizedadult.

KeyCardEntrance

Wehavea magneticlockeddoornow forsecurity.Two keycardareprovidedperenrolledchild. Parentscanpurchaseadditionalkeycardsfor$10.To replacea lost cardthecostis$20.Thereis a buzzerforparentsthatforgettheirkeycardorif someone fromthepick-uplistcomesandyou will bebuzzedin.Staffmightnotbearoundthebuzzer,soimmediatelyentrymightnotbe available.Foryoursafety,thesafetyofthe children,andstaffweaskyounotto openthedoor

foranyone,orletanyoneborrowyourkeycard.Iflost orstolenpleasereportitassoonas possible.

AbsentFromProgram

Parentsareaskedtocallandnotifyourstaffiftheirchildwillbeabsentfromtheprogramonany givenday.Thisincludesabsencecausedbyillness,the childridingthebusto/fromschool,the childbeingpickedupordroppedoffatschoolbyotherperson,etc.Thisisespeciallyimportant forthe childrenwhoattendafterschool.Thissavesus fromsearchingfor childrenatIndianHills or FarleyElementarySchoolswhoareunaccountedfor.

ExtendedLeaveorAbsences

Ifa parentrequestsa feereductionduetoextendedillness/surgery,arrangementstobe consideredmustbemadeinwriting andapprovedbytheadvisorycommittee.Untilthattime,the regularfeemustbepaid.If granted,theparentsmayrequestuptotwoweeksleave.Afterthat time,full feesmustbepaidorthechild’sspotin ourprogramwillberelinquished.

WithdrawalFromProgram

Ifyoushoulddecidetowithdrawyourchildfromthe programforanyreason,writtennoticemust begiventwoweekspriortowithdrawal.Tuitionpaymentforthelasttwoweekswillneedto begivenattimeofnoticeregardlessofchild’sattendance.Failuretogivenoticewillresultin continualfeeassessment.

ExtraCurricularActivities

SusannaWesley’sSchool-AgeProgramdoesescortchildrentobeforeandafterschoolactivities thatoccuratIndianHillsElementarySchool.Thereisaformintheparentform fileonthesign in/outtable.Thisformmustbeturnedinpriortotheactivity.Thisisanextraservicethatwe provide,andwewilldoourbesttoaccommodateyourrequests,aslongasitdoesnotbreakour staff-to-studentratio.Pleasegivea coupledays’notice.

EarlyDismissalDays

USD437has12earlydismissaldaysa year.Wewillpickupthechildrenat3:00atnoextracost tothosechildrenwhoarealreadyenrolledto comeintheafternoon.The costwillbe$20.00per childperday forthosenot enrolledinafterschoolcare.

Breakfast

SusannaWesley’sBeforeandAfterSchoolProgramwillnotbeofferingbreakfasttoourfamilies. WewillwalkchildrenovertoIndianHillsthataresignedupfortheschoolbreakfastprogram. Childrenwillleaveforbreakfastat8:10. Our Farley families are more than welcome to send breakfast with their child to eat here.

Snack

SusannaWesley’sBeforeandAfterSchoolProgramoffersa snackeachafternoontothechildren.Pleasenotifystaffof any foodallergiesthatmayprohibita certainsnackfrombeing served.Wearea peanutandtreenutfreeprogram,andthedirectorchecksallfoodlabelsbefore thepurchaseof foods.

BreakDayMeals

Onbreakdays,wewillprovideabreakfast,lunchandafternoonsnack. If you provide a lunch for the break day it must contain the follow items: meat (protein), fruit, vegetable, and bread product. A beverage will be provided. No soda, candy, lunchables, or fast foods. Also no items that need to be heated.

EmergencyDrills

Firedrillswillbeconductedoncea monthincompliancewithstateregulations.Tornadodrillsare conductedoncea monthduringthetornadoseason.Acompleteemergencyresponseplanis postedbythe northdoor.

Medication

Prescriptionmedicationsandoverthe countermedicineswillbeadministeredbySusannaWesley staffONLYwhena writtenauthorizationformissignedbytheparent.Medicationsmustbe

clearlylabeledandintheoriginalcontainer.Authorizationformsareavailableonthesign/out table.Allmedicationmust be keptlockedinthe officewiththeauthorizationform.

Illness

Pleasedonotsend yourchildtoSusannaWesleyiftheyhaveanyofthe following:

ConditionsforExclusionfrom theProgram / ConditionsforReturningto theProgram
1.Axillary(armpit)temperatureof100.0For higherwitha behaviorchange. / 1.Freeoffeverfor24hourswithoutuseof fever-reducingmedication.
2.Symptomsand signsofpossiblesevereillnesssuchas unusuallethargy,uncontrolledcoughing,irritability, persistentcrying,difficultybreathing,wheezing,orother unusualsigns. / 2.Symptomfree orphysician’swritten approvaltoreturn.
3.Diarrhea(twowaterystoolsina 4hourperiodor one largevolumewaterystoolmixedwithblood). / 3.Freeofdiarrhea(waterystools)for24 hoursandabletotakefood.
4.Vomiting,upsetstomachwithmorethanjust “spitting / 4.Freeofupsetstomachandvomitingfor24
up”. / hoursandabletotakefood.
5.Yellowishtinttoskinor eyesand/orunusuallydark, tea-coloredurine. / 5.Symptomfree orphysician’swritten approvaltoreturn.
6.Red,wateryordrainingeye(s). / 6.Alldischargefromtheeye(s)hasstopped orphysician’sapprovaltoreturn.
7.Severeitchingofthebodyorscalpand/orconstantly scratchingthe head(i.e.lice,scabies). / 7.Aftertreatment,includingfreeofliceand nits.
8.Infectedareasoftheskinwithcrusty,yellow,gummy, dryareaorrash,(i.e.:Impetigo,ChickenPoxorRing Worm). / 8.Skinsoresarehealedor 24 hoursafter treatmenthasstartedorphysician’swritten approvaltoreturn.
9.Faintingor seizures(otherthanpre-existingconditions) orgeneralsignsoflistlessness,weakness,drowsiness, flushedface,headacheorstiffneck. / 9.Symptomfree orphysician’swritten approvaltoreturn.
10.Mouthsoreswithexcessivedrooling. / 10.Physician’swrittenapprovaltoreturn.
11.Rashwithfeverorbehaviorchange. / 11.Physician’swrittenapprovaltoreturn.
12.Knowncontagiousdiseasewhileincommunicable stage. / 12.Physician’swrittenapprovaltoreturn.

PleasenotifySchoolAgestaffif yourchildwillbeabsentfortheday.

CellPhonePolicy

Childrenarenotallowedto havecellphonesatSusannaWesleySchool-AgeProgram.Ifyou needtocontactyourchildwhiletheyarehere youmaycallandasktospeaktothem.Ifwesee yourchild’scellphonewe willplaceit intheofficeuntilyoupickupyourchild.Alsowewould appreciateitifasparentsyouwouldnotbeonyourphonewhenyoudropoffor pickupyour child.Wewouldliketobe abletotalkwithyouwithoutinterruptingyourphonecall.

CameraPolicy

Childrenarenotallowedto havecamerasatSusannaWesleyBeforeandAfterSchoolProgram.

DressCode

Childrenaretowearclothingthatfitsthetypeofweatherwearehaving. Wedonotallowshoeswithwheelsinthem. On break days, and summer camp, tennis shoes are required daily.

BehaviorAgreement

Thesuccessofour beforeandafterschoolprogram restsonthe SusannaWesleySchool-Age Program-Parent-Childrelationship.Toformalizethatrelationshipaswellasto highlightthe personalresponsibilityofeachpersoninvolved.Weaskeveryonetomakethemselvesavailable whenarrivingtoSusannaWesleytopickupyourchild,sothatSW staffcanshareany informationtotheparentwithoutanyoutsideinterruptions.

RulesforSchool-AgeProgram:

1. Treatstaffand otherchildrenwithrespectatalltimes.

2. Followalldirectionswhengivenbya staffmember.

3. Keephands,feetandotherobjectstothemselves.

4. Useappropriatelanguage.

Consequences

FirstStep:Re-directthechild toanotheractivity.

SecondStep:Discussthebehaviorproblemwiththechildand filloutanindividual behaviorplan.

ThirdStep:Counselorwillmakedocumentationofbehavioranddiscusswithparentatpick-

uptime.

FourthStep:DirectororAdministratorwilldiscusswithparentsifbehaviorcontinuesand steps1-3arenotworking.Atthistimetheappropriateactionwilltakeplaceforthebehavior thatisnotbeingcorrected.

Corporalpunishment,inanyform,isexpresslycontrarytothephilosophyandpurposeof

SusannaWesleySchool-AgeProgramandwillinnoinstancebeadministered.

VisitingandVolunteering

Parents/guardiansareencouragedtovisitor volunteeratanytime.If youaregoingtobea regularvolunteeryouwillneedtofillouta KBI form.

Toys

HereatSusannaWesleywetryandprovidechildrenunderourcaretoys,games,anditemsto keeptheirinterestandtoentertain.Theseitemsdo costandweaskforeachchildtotreatthe itemswithcareandrespect.Normalwearandtearon theseitemsisnormaland expected,butif a childisabusingandmistreatinganytoy,game,oritem tothepointofdamagedorbroken parentsmaybe askedtoreplacethatitem.

SusannaWesleySchool-AgeProgramhasa policyofnoweaponsincludingpretendones. Imaginaryguns,swords,constructionblocks,or othermanipulativeswillberedirectedintoother non-violentcreations.Toysfromhomeareonlyallowedonbreakdays.All DSgamesmustbe ratedE foreveryone.DSIsarenotallowedunlesscameralensistapedoff.(Electronicsand outsidetoysareonlyallowedonBreakDays) SWCC and its staff are not responsible for lost, stolen, damaged, or broken items from home

ParentResponsibilities

Itisourtopprioritytoensurethehealthandsafetyofeverychildin ourprogram.Werequire thatallparentsconductthemselvesappropriatelywhendeliveringorpickinguptheirchildren.

Discussions

AlldiscussionsregardingSusannaWesleySchool-AgeProgramoranychildinourcareshalloccur outsideofthepresenceandhearingofthechildren.Inappropriateordisruptivebehavioronthe partofeitherparentoranyotherauthorizedpick-upadultmay,inthediscretionofSusanna WesleySchool-AgeProgram,begroundsfortheimmediateterminationofchildcareservices. We haveanopendoorpolicyandanypersonwantingtospeakwiththedirectororadministrator

maydosoanytimeduringbusinesshoursorbyappointment.

UnderTheInfluenceofAlcoholorDrugs

IfSusannaWesleySchool-AgeProgramstaffsuspectthatsomeonepickingupa childisunder theinfluenceofalcoholand/ordrugs,theadultwillbe askedbystaffto nottakethechild,and staffwillcontactparentsor otheremergencycontactslistedinthefiletopick-upthechild.Ifthe adultinsistsontakingthe child,staffwillgetthelicenseplatenumber,make,modelandcolorof thevehicle,andthepolicewillbenotified.

DivorcedParents

SusannaWesleySchool-AgeProgramalsosupportschildrenofdivorcedparents.Itisimportant tolistboththemotherand fatheronpaperworkincludingcurrentresidence,employer,and phonenumbers.Step-parentsshouldalsobelisted,whetherornottheyareauthorizedtoeither

pickupordeliverthechildren.Itisimportantthatpickupanddropoffarrangementsbemadein advanceandwrittendocumentationisonfile.Statelawis veryclearthatbothparentsofachild shallhaveequalrights.Wehavenoauthoritytowithholda child fromeitherparent,orto

prohibiteitherparentfrom visitingtheirchildatourprogram.Intheeventthatsolelegal custodyhasbeengranted,orotherordershavebeenenteredbythecourtlimitinga parent’s righttopickupordropofftheirchild,wemustbeprovidedwitha copyofsuchcourtorderor

decree.Inanemergencysituationlimitingeitherparentfrompickingupordroppingofftheir

child,allpaperworkmustbeonfileintheoffice.