LIMITED TENDER ENQUIRY – ONLY EMPANELLED SUPPLIERS NEED APPLY.

CANARA BANK

(A Government of India Undertaking)

Printing Section: GA Wing: HO: Badami House: N R Square: BANGALORE–560002
Tel: 22221257/22215003/FAX22215206 E-Mail:

GAWPS/COMP/ENQ/ 33 /cs-9/SEPT/08-09/JRS. Date:15 / 09 / 2008.

ENQUIRY NOTICE

Quotations are invited from the empanelled suppliers for supply of the following categories of preprinted Computer Continuous Stationery ON TOTAL COST BASIS inclusive of all charges(Freight, Insurance etc) & all taxes/cess/duties/VAT/entry tax/octroi, etc. to be supplied to our 12 P&S Sections as per list here below.

QUOTE YOUR RATES LOCATION WISE FOR 12 LOCATIONS

ITEM / CS-9-15X12X1Preprinted Computer Cont Stationery.
QUANTITY / Total Quantity needed is 230-Lakh forms for various locations.
YOU CAN QUOTE YOUR RATES FOR ALL OR ANY OF THE LOCATIONS WHERE YOU CAN SUPPLY WITHIN THE TIME SCHEDULE.
SUPPLY / Within 30days from the date of our Orders to be directly supplied to locations specified.
Suppliers, who are not in a position to supply as per stipulated time schedule, need not respond
EMD / Rs.1,00,000/-(Rs ONE LAKH ONLY)-DD on Blore. fvg.CB.Ptg.Sec.
EMD OF RS 1,00,000/- SHOULD ACCOMPANY YOUR QUOTATION &. QUOTATION WITHOUT EMD WILL BE REJECTED

The Bank may consider distributing the Order among L1 & L2 suppliers at 70% to L1 bidder & 30% to L2 bidder subject to L2 supplier agreeing to supply at L1 rates. While so distributing, the quantities would be rounded off.

The above quantities are to be supplied directly to our HO. Printing Section / P & S Units at various locations as under. Location wise quantities needed are mentioned below.

The rates are to be quoted in the format enclosed & if quoted in paise decimal it will be rejected. Please round off to the nearest rupee.

The bidder may quote for one or more locations.

Please go through the specifications & other conditions given in the annexure before quoting

L1 rates will be decided on location wise basis only.

SL.No / LOCATION / ADDRESS / QUANTITY
1. / BANGALORE HO / N R SQUARE / 23 LAKHS
2. / BANGALORE MALLESHWARAM / 15 CROSS 8 MAIN / 40 LAKHS
3. / CHANDIGARH / SECTOR 34 / 25 LAKHS
4. / CHENNAI / ARCOT ROAD VALSARAVAKKAM / 20 LAKHS
5. / NEW DELHI / OKHLA INDL AREA PHASE II / 12 LAKHS
6. / HYDERABAD / MUSHEERABAD / 10 LAKHS
7. / MADURAI / GNANAVOLIPURAM / 15 LAKHS
8. / MANGALORE / KODIALBAIL / 10 LAKHS
9. / MUMBAI / SEWREE (W) / 40 LAKHS
10. / PATNA / SANDALPUR GODOWN ROAD / 15 LAKHS
11. / TRIVANDRUM / POWER HOUSE ROAD / 20 LAKHS
TOTAL / 230 LAKHS

YOUR QUOTATION TO BE SUBMITTED IN SEALED COVER SUPERSCRIBING ON THE COVER AS

“QUOTATION AGAINST YOUR ENQ. NO. GAWPS/COMP/ENQ/ 33 /cs-9/SEPT../08-09/JRS. Date:15/09/ 2008.”

THE QUOTATIONS SHOULD BE ADDRESSED TO SRI K.P.HEGDE, DIVISIONAL MANAGER, CANARA BANK PRINTING SECTION HO, BADAMI HOUSE, NR SQUARE, BANGALORE : 560 002.

ON OR BEFORE 29.09.2008 BY 4.00 PM. & QUOTATIONS WILL BE OPENED ON 29.09.2008 AFTER 4.30 PM.

LAST DATE FOR RECEIPT OF QUOTATION 29.09.2008 BEFORE 4.00 PM

DATE OF OPENING OF QUOTATION 29.09.2008 AFTER 4.30 PM

MANAGER

CANARA BANK - PRINTING SECTION - HO., BANGALORE: 560 002

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SPECIFICATIONS FOR SUPPLY OF 15X12X1 COMPUTER CONTINUOUS STATIONERY ON 70 GSM TNPL/CENTURY MILL CREAM WOVE PAPER

SIZE: 15 X 12 X 1 (PREPRINTED COMPUTER CONTINUOUS STATIONERY)

PRINTING: One side printing of Bank's name in Hindi & English & new logo usingCYON BLUE INK

QUANTITY:230 Lakh Forms.

PAPER :Only 70 GSM TNPL / CENTURY MILLS CREAM WOVE PAPER IS TO BE USED. If the supplier is unable to provide TNPL or CPM 70 GSM Creamwove paper, they need NOT RESPOND TO THIS ENQUIRY. There should not be any GSM variation (NOT EVEN 1-GSM) and it should be strictly on the plus side of 70 GSM and not less. We shall not be bound by the Trade practice of + or _ 2.5% etc.

If the paper used is lesser than 70 GSM, the Bank reserves the right to REJECT the entire stock and no claim or explanation would be entertained / accepted.

SPROCKET PUNCHING: Sprocket punches should be clearly provided so that no chips are left on the punches. Due to chips remaining on the punches there is wastage in the computer stationery and the printers also get jammed. So due care should be taken to provide chip free sprocket punches. If chips are seen on the punch holes, penalty as required will be levied by the Bank.

NUMBERING:Continuous Serial Numbers are to be printed on all the pages (at Right bottom portion) Numbering should be clear and legible.

PACKING:In each box 3000 forms are to be packed. Every 1000 forms are to be wrapped in plastic cover and 3 such packets are to be kept in 5 ply good quality Carton Boxes. All boxes are to be tightly strapped with 12mm good quality strap at 4 places i.e. 2 horizontally and 2 vertically.

Size of the paper (15X12X1), Box No and serial Numbers are to be boldly written on all the boxes. Sl. No. should be in continuity so that it may be easy to record when issued to Branches. A Record of Box No. & Sl. No. to be sent to the concerned delivery location along with the delivery challan.

SUPPLY SCHEDULE: The entire ordered quantity should be supplied within 30 days from the date of intimation / confirmation / order. Suppliers, who are not in a position to supply the item as per stipulated time schedule, need not respond to this enquiry.

NOTE:AS SOON AS THE QUOTATIONS ARE FINALISED WE WOULD INTIMATE THE L1 SUPPLIER TO ENABLE THEM TO ARRANGE FOR PAPER. THIS INTIMATION WILL HAVE TO BE TREATED AS THE DATE OF THE ORDER. FORMAL ORDERS WILL BE SENT SUBSEQUENTLY.

PLEASE GO THROUGH OUR TERMS & CONDITIONS FOR ALL OTHER CLAUSES AS PER ANNEXURE.

TERMS & OTHER CONDITIONS FOR SUPPLY OF 15X12X1 COMPUTER CONTINUOUS STATIONERY ON 70 GSM TNPL/CENTURY MILL CREAM WOVE PAPER

  1. Only 70 GSM TNPL / CENTURY MILLS CREAM WOVE PAPER IS TO BE USED. If the quality of paper cannot be ensured, please DO NOT RESPOND TO THIS ENQUIRY. There should not be any GSM variation (NOT EVEN 1-GSM) and it should be strictly on the plus side of 70 GSM and not less. We shall not be bound by the Trade practice of + or _ 2.5% etc.
  1. There should not be any variation in Quality of Paper. If the Bank feels that the quality of paper / printing / other specifications such as perforation / packing / sprocket punches of the entire lot is not as per our specification / not satisfactory, the Bank reserves the right to REJECT THE ENTIRE LOT which is defective and the supplier has to make his own arrangements to lift such rejected lot at his own cost.
  1. Sprocket punches should be clearly provided so that no chips are left on the punches. Please refer specifications noted above.
  1. Banks name in Hindi & English and new Logo is to be printed on all the sheets IN CYON BLUE INK as may be specified & all sheets are to be serially numbered at the right bottom of the sheet. Date line should appear next to left sprocket punch and should be as per our instructions.

5. Supply Schedule : The entire Ordered quantity should be supplied within 30 days from the date of confirmation / order. Suppliers, who are not in a position to supply the item as per stipulated time schedule, need not respond to this enquiry.

  1. Your quotation should be valid for a period of SIX MONTHS and the rates quoted are applicable until execution of the order by the supplier till its completion irrespective of the time prescribed for supply & any extension given at a later date.
  1. Quotations with alterations, with any clauses over riding the clauses mentioned herein, if quoted with paise decimal & without EMD Amount are liable to be rejected. The over riding clauses will not bind the Bank.
  1. On delivery of the consignments as per the due dates, Bills in duplicate to be submitted to the Manager, P&S Sections at the respective locations for payment. Payment shall be made only after verifying the stock with ref to the specifications and on actual receipt at the respective locations. This process would take a minimum of 1-week.
  1. Failure to supply whether wholly or partly as per terms of our Order or non performance or non supply in time or supplying the materials which do not conform to our specification / quality prescribed or which are found defective in any other way will entail enforcement of one or more of the following:
  2. Cancellation of the Order in part or full.
  3. Imposition of penalty as follows: i. Delay up to15 days-2%

ii. Delay of 16 to 30 days- 3%

iii. Above 30 days- 5%

If supplies are delayed beyond one month, orders are liable to be cancelled. If the supplier fails to supply the ordered quantity as per schedule, Bank reserves the right to adjust the EMD/Security Deposit in lieu of the Non execution / Part Execution of the Order and for inconvenience caused to the Bank.

  1. Forfeiture of security deposit in whole or in part to the extent necessary
  2. Recovery of extra cost if any incurred by the Bank in securing the material etc. from other sources due to defect / delay in execution over the stipulated time or other wise.
  1. The supplier is liable for any inherent or manufacturing defects observed after procurement, though it might not be apparent or observed at the time of acceptance of stocks. In such an event, the supplier has to replace the stock in full or in part or compensate for the loss / inconvenience that might already have caused or might cause to the Bank on account of such defect / deviation over the specifications observed at such later date.
  1. Only successful party/ies will be intimated by placing orders. No intimation will be sent to the parties whose quotations have not been accepted.

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  1. EMD - An earnest money deposit of Rs.1,00,000/- ( Rs One Lakh Only) in the form of DD favoring Canara Bank, payable at Bangalore shall be submitted along with the sealed quotations. Quotations without EMD will not be accepted. In case of successful bidder the EMD amount will be treated as part of security deposit and balance security deposit is to be provided by the successful bidder at the time of acceptance of Order. The entire security deposit will be refunded upon satisfactory completion of the Order. EMD of unsuccessful bidders would be refunded immediately on completion of opening of quotations.
  1. Security Deposit : The supplier is required to provide a sum of 10% of the value of the Order as SECURITY DEPOSIT by way of fixed deposit of Canara Bank / Performance guarantee of a Nationalised Bank in prescribed format in lieu of deposit within 10 days from the date of our confirmation as to the acceptance of rates / calling for security deposits. Firm Orders will be placed on receipt of Security Deposit. EMD earlier deposited will be converted as security deposit and the balance amount has to be provided by the supplier. The EMD or Security Deposit shall not earn any interest. The EMD/SECURITY DEPOSIT of successful bidders would be returned only after 60 days from the completion of the order. Suppliers are requested not to demand for EMD immediately after completing supplies.
  1. Prices to be quoted 'FOR' at Bank's Godowns at various locations and inclusive of freight, loading & unloading charges, all taxes, entry tax, excise duty, octroi, state/central sales tax, other cess, Insurance etc. If any tax/cess/octroi is paid/payable by the Bank, the same will be deductible from the bill payable.
  1. Bank reserves the right to place Order on any of the parties giving quotation even though their quotation may not be lowest and reject any quotation even though that happens to be lowest, without offering any reasons and also reserves the right to cancel the entire Tender process if necessary.
  1. Please quote your rates to the nearest rupee only. Quotations IN PAISE DECIMAL is liable to be rejected.
  1. Please quote your TIN No. in your quotation.
  1. The quotations should be in the enclosed format only.

FROM / TO:
THE DIVISIONAL MANAGER
CANARA BANK
PRINTING SEC HO BANGALORE 02

DEAR SIR,

With ref to your Enquiry no GAWPS/COMP/ENQ/ 33 /cs-9/SEPT/08-09/JRS Dtd 15.09.2008, We quote our NET RATES for the locations mentioned here below for 15x12x1(cs-9). (RATES IN RUPEES ONLY - No Paises please)

No / LOCATION / QUANTITY / NET RATE PER 1000 FORMS IN RUPEES iN WORDS AND FIGURES
1 / BANGALORE HO
N R SQUARE / 23 LAKHS / RS.
(IN WORDS Rs.
2 / BANGALORE
MALLESHWARAM / 40 LAKHS / RS.
(IN WORDS Rs.
3 / CHANDIGARH
SECTOR 34 / 25 LAKHS / RS.
(IN WORDS Rs.
4 / CHENNAI
VALASARAVAKKAM / 20 LAKHS / RS.
(IN WORDS Rs.
5 / NEW DELHI
OKHLA PHASE II / 12 LAKHS / RS.
(IN WORDS Rs.
6 / HYDERABAD
MUSHHERABAD / 10 LAKHS / RS.
(IN WORDS Rs.
7 / MADURAI
GNANAVOLIPURAM / 15 LAKHS / RS.
(IN WORDS Rs.
8 / MANGALORE
KODIALBAIL / 10 LAKHS / RS.
(IN WORDS Rs.
9 / MUMBAI
SEWREE (W) / 40 LAKHS / RS.
(IN WORDS Rs.
10 / PATNA
SANDALPUR GODOWN RD / 15 LAKHS / RS.
(IN WORDS Rs.
11 / TRIVANDRUM
POWER HOUSE RD. / 20 LAKHS / RS.
(IN WORDS Rs.
TOTAL / 230 LAKHS / xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

THANKING YOU

YOURS FAITHFULLY

( ) PLACE:

DESIGNATION WITH RUBBER STAMP DATE: