Ingraham IABC Board Meeting
September 13, 2015 | Draft Minutes
7:30 / Tanya/Julie / Welcome7:32 Meeting called to order
7:35 / Lisa / Approval of AugustMinutes
Lisa presented the minutes.
- Grant made a motion to approve the August IABC Board Meeting Minutes; Glen seconded it and it passed unanimously.
7:35 / Holly / Financial Report
- Holly shared the IABC general fund status report.
- IABC started the year with $23,877 and ended with $43,470, but most of it is encumbered. However, it’s possible that not all of it will be spent.
- After accounting for the encumbered funds, IABC has an available balance of $7,735. Most will probably go to the Snack Shack.
- Some sports have spent money over the summer, and Holly has the details. There is some lag time between reimbursement requests and updating the website, but generally, the amount available for each team is accurate on the website.
- IABC is having meetings with the Alliance – they are only going to support SPS for free through January 2017. They have a new director coming in October, when they will clarify how they are going to fund themselves (ie charge schools or big donor). After the Champions Breakfast, we will need to figure out how we want to handle finances in the future. They might offer to provide services for a fee, and we will need to decide if that’s what we want to do. Or we can get our own 501c3, which takes some time.
- FOI broke off from Alliance and are now their own 501c3, so we could learn from them.
7:45 / Traci / Athletic Director Report – Welcomed everyone
- Varsity girls soccer tied Garfield 1-1; VB happening now.
- Dates on calendar should be up to date.
- All team photos done except football.
- Need Girls soccer captains and trying to get rosters.
- Head boys soccer coach position is posted; assistant tennis coach, as well.
- True Colors coach training went well; Tom Doyle former AD at Seattle Prep led the training. It outlines the four athlete personality types and helps coaches identify them; Emphasizes that coaches need to meet students at their level, not coach’s; Provides coaches with strategies to communicate appropriately with athletes and with parents.
- Traci reports that the coaches really liked it and are using it.
- Steve and Jen attended and gave positive feedback.Full report attached.
- Karen pointed out that another piece of the training was to work with individual coaches who have been identified as having communication issues.
- This training cost $1500 for the year. IABC allocated$5000 for training, so $35k left to spend
- Not good news re buses for teams. Game start times pushed back but SPSwill not/ cannot provide busses much later than 1 PM, which means many are now missing over 2 hours of school in the afternoon. (Traci asks for 2:30- 330.)
- ADs were not in favor of later start because of the impact on after school sports. Traci feels we are going to lose kids from sports because they can’t miss so much school.
- She recommends that we form a committee to draft something to present as a united front to transportation and school board. Our message is that it is not acceptable for student athletes to have to miss so much school because SPS will not provide buses at a later time. We need to ask for later buses.
- Currently, a 1 pm bus costs $250.
- A bus at 2:30-3 is a Journey Line at a cost of $800; Traci is trying to get as many late buses as she can and just pay for it out of her AD budget, but the district says there aren’t enough buses.
- Another big issue is that SPS is still sharing fields with Parks, which limits school time on the fields; the Joint Use Agreement needs to be renegotiated.
- Traci reminded us all to join Ingraham Ram Fans Facebook page.
8:15 / Debbie / Team Liaisons Discussion and Q&A
- Gina Baden worked on description of the role, see attached work in progress.
- Debbie reviewed description.
- Every team should have at least 2 liaisons, ideally 1 veteran and 1 new for continuity
- Liaisons in charge of communication, webpage, roster; attend monthly meetings
- Promote IABC initiatives
- Grant will send Email shout out form to teams
8:35 / Grant / Sports Program
- Fall sales to date -- $14,450; trying to get to $20K; just ask anyone you do business with
- Photos taken; need rosters, captains – Kelli and Sue collecting
- Program Design and Production -- everything in by next week to begin production Friday
- Shout out Promotion – Team Liaisons need to help with this
9:00 / Tom / Ram Pride Championship Breakfast
- One month out
- Kathy Stanley is running logistics, need help day of for many things; Kathy has sign up sheet
- Julie and Tanya doing registration – tickets and seating
- Dick Lee continues to help with food, etc
- IABC Board should Buy a ticket, fund a coach
- Tickets available via Brown Paper tickets
- All board members should be involved and help with something
- Speaker is John Drezner, a sports medicine physician
- The program will be interactive with the goal of an early finish
- Spread the word; need to recruit attendees; consider being a table captain
- Need a way to make a donation, even if you can’t attend – maybe language on website bc brown paper tickets can’t do it; maybe just sponsor a coach; maybe language to make a donation to general fund if you can’t attend
- Talk to Gina and Mary about getting the word out bcIABC isn’tallowed to have emails but liaisons do
- Comps for construction people and full page ads
- Mary and Linda doing a great job
- Promotion – all of us need to do this
- Captain/Team Leader outreachesp by liaisons and coaches
- Chuck and Zach Elvig will talk about before and after IABC
- Student athlete leaders will get invited to a lunch to learn what they will be doing at the breakfast
- Will need to find a new chair for next year
Founder’s Circle – need to get some larger donors; alumni and VIP relations
- Want it to be significant but amount not decided yet. $500? For 3 years
- Margo made a motion to start the Founders Circle and Steve seconded it; it passed unanimously (see Tom’s email with proposed details); can still be a work in progress
- Will use Founder’s Circle donations as a match at the breakfast
- At a minimum, it will be a donation option listed on the form on table
- Dick Lee is a great asset in this regard
9:20 / Steve for Don / Ram Hands Update
- Basically, teams do philanthropic activities and ask the community to support those efforts; will happen through Alliance for now
9:25 / Karen / Concession Stand Update
- Thanks to all who have helped
- Rick Constantino has been working really hard
- Need a plumbing and electric contractor –having trouble finding them, need suggestions
- District gave us green light on August 26 after 2 years, and in that time the demo happened, wall cut, cleaned, painted, muded, etc. It has been a huge effort in a very short time
- Have permits
- Will tour at breakfast in whatever stage it is in at that point
- Need to move general fund $ into concession stand as voted earlier
- Grant made a motion and Margo seconded it to put a full page add in the Fall Sports Program for volunteer concession construction donations
9:35 / Other new business?
Grant – we need a person on the board to foster communication with alumni
Maybe Tom or Jen for now (communications VP); maybe facebook
9:40pm / All / Adjourn
Next meeting: Tuesday 10/11/16 @ 7pm in Ingraham Library
**Save the Date – Friday, October 14th – Ram Pride Champions Breakfast**
Upcoming meetings - 7pm, Ingraham Library (unless otherwise noted), Tuesdays, 10/11, 11/8, 12/13, 1/10, 2/?, 3/7, 4/?, 5/9; 6/5 -- IABC Annual General Meeting