Agreement for a Welfare Placement at Swanwick Lodge

AGREEMENT FOR A WELFARE PLACEMENT AT SWANWICK LODGE

Terms and Conditions of Contract

Contract Number:

Schedule 1

Between: Swanwick Lodge and ______(Placing Authority)

Dated: ______

This Agreement will form part of the Agreement arrangements between Swanwick Lodge and the Placing Authority which will apply in its entirety. It details the Care and Services provided to ______(Name of young person) and where possible must be completed prior to admission, once approval for a placement has been agreed. When the admission is urgent, it should be completed as soon as possible, or in any event within 2 working days. It must be agreed and signed by both parties and appended to the child/young person’s Care Plan & LAC Forms or other authorised documents.

1.Commencement Date and Contract Period:

This contract shall commence on ______20__ and authorisation for this placement has been given initially by Court Order until: ______and shall continue until:

the end date of the current Secure Order(this date will be taken as formal notice of termination of this contract) or
until a contract variation/extension has been agreed in writing by authorised representatives of each party or
when the Service Purchaser notifies the Service Provider in writing that the placement is to cease.

2.Price:

Standard Care Fee*
*The Standard Care Fee will include all of the services as detailed in the attached list.
Amount per night / Commencement date
£1,000
*Note rates are reviewed annually and are subject to an annual increase on the 1st April each year.
Any additional services not included in basic fees will be listed as additional services.
Additional Services: / Additional Fee
(State whether one off or additional to nightly rate) / Commencement date

Extra Staff in Unit

/ £25.00 per hour (to include night rate) / If the situation arises when the young person requires 1:1 or 2:1 levels of care, (to include managing any high risk mental health episodes) or if the young person leaves the premises to go to hospital/appointments which may include 3:1. These costs will be agreed with the Local Authority in writing before being implemented, unless in an emergency situation resulting in immediate need of staffing.

Mental Health, support workers/ nursing staff

/ £30.00 - £38.00 per hour (depending on day of week/time of day)

Secure Transport

/ Approx. £500 per return journey to local hospital / If a private ambulance is required on more than 2 occasions during any one month period.

Mobility or Transition

/ Price to be agreed in consultation with Swanwick Lodge / Any mobility or transition plan will be planned between the Local Authority and the Team Manager responsible for the young person. Any costings for this will be devised on an individual basis and agreed by both party’s.
*Note additional services must be agreed with the placing authority before they are added.

3.Payment Procedure:

3.1Payment within 30 days of invoice date.

3.2Invoices will be raised monthly in arrears for ongoing placements or services, or immediately on completion of time limited work or placement cessation.

3.3Invoices to be sent to:

3.4Contact Name, telephone number and email address for Invoices:

3.5Purchase Order (PO) number for invoice (if known): PO not required:

3.6In return for the Placement Authority’s payment above, Swanwick Lodge shall provide the young person with any or all of the following:

a)Residential accommodation

b)Board

c)Support from trained Residential Care Workers

d)Education

4.Information:

Child/Young Person’s Name:
Ref No:
Date of Birth:
Social Worker:
Telephone:
Emergency Duty Team Telephone:
Social Work Manager:
Projected End date:

5. Obligations:

5.1Swanwick Lodge Secure Children’s Home shall be registered or approved by or under the provisions of one of more of the following Acts of Parliament and any subsequent amendments:-

the Registered Homes Act 1984

the Children Act 1989 & 2004

the Education Act 1996

the Care Standards Act 2000 and Children’s Homes Regulations 2015

the Secretary of State, where it is required.

5.2Swanwick Lodge shall provide the appropriate level of care and support for each young person, treating each individual with respect, dignity, recognising their individual cultural, social and religious needs.

6.Care Plan:

6.1The Placement Authority’s Social Worker shall draw up a Care Plan for the young person within 5 working days of the young person’s admission. The care provided will be in accordance with the young person’s care plan. The Care Plan will identify the purpose and objectives of the placement.

6.2The placement authority will ensure that all reviews that are required through regulations are undertaken in Swanwick Lodge and we will provide appropriate facilities for these meetings.

7.Policies and Procedures

7.1All the home’s staff (including agents and part time), volunteers and regular visitors with substantial access to young people in the home are subject to full safeguarding procedures, including an enhanced DBS check. All other visitors to the home will be adequately supervised.

7.2Swanwick Lodge will have procedures in place which can ensure that the Placement Authority will be notified immediately of any events defined under the Children’s Homes Regulations 2015 as “significant” or if abuse occurs or is suspected in relation to any young person resident in the Home. This includes any allegations of unprofessional conduct.

7.3 Swanwick Lodge must inform the Placement Authority if they or Ofsted gives notice of intent to cancel registration.

8.Signatures:

The Placing Authority and Swanwick Lodge agree to the placement in Swanwick Lodge of the named child/young person in accordance with the details set out on in this document.

Swanwick Lodge Authorised Signatory / Placing Authority Authorised Signatory
No authority can be given for an additional service other than those provided already priced in the Agreement Fee Structure incorporated in the Quotation. / Signed:
Signed:
Name: / Name:
Role: / Role:
Date: / Date:

Service Specification

SERVICE ITEMS INCLUDED

CARE PACKAGE

24 hour supervised care and board

Waking night staff

Written progress reports/assessment reports on individual young people for planning and review meetings

Supervised contact sessions

Exceptional 1:1 supervision (subject to risk assessment and cost)

Reasonable escort duties* (i.e. infrequent and within the county of Hampshire) to medical visits e.g doctors, dentist andhospital.

Accidental damage to Home/contents caused by young person (up to the value of £200 for the duration of the stay of the young person)

All administrative work

*arrangements for community exeats in preparation for discharge and associated costs should be planned in conjunction with Swanwick Lodge.

EDUCATION:

29 hours a week for term-time and a full enrichment programme during holiday periods (excluding Christmas and one week during the Summer break)

Programmes provided by qualified teachers, instructors and subject specialists

Offer a variety of nationally recognised qualifications

Programmes to support behaviour management and developing social skills

School books, resources and equipment (including sport)

Craft activities provided – materials/material costs

Individual Education Plans (IEP)

Baseline testing

Emotional literacy tracking

Access to IT equipment and the internet

Access to a Careers Advisor

CLOTHING:

Sufficient clothing

School Uniform

HEALTH TREATMENT:

Onsite Nurse

Physical Health
Sexual Health
Health Education
Health Promotion
Vaccination Schemes

Health and Wellbeing Team

Full Case Review
Psychological Assessment only if indicated and appropriate - derived from medical/clinical need for the young persons (does not include court reports)

Psychologist led formulation and intervention plan
Psychological intervention (stabilisation and behavioural control)
Psychologist support into ‘whole-team’ approach
Psychiatric Assessment (not including court reports)
Psychiatric Treatment

A stabilisation Model is used at Swanwick Lodge which is a ‘whole team’ relationship-based approach to supporting a young person to achieve improved emotional stability and behavioural control through the provision of a safe environment in which to explore, understand and develop improved resilience. Further information on this model is available.

Substance Misuse

Assessments
Sessions (one to one and group)
Treatment

Escort service to local opticians and dentists as required

Fees for locally based NHS medical examinations

Fees for NHS dental treatment

Medical supplies - NHS prescription charges paid

Opticians fees – NHS only

NHS spectacles (frames and lenses)

PERSONAL NEEDS AND DIVERSITY ISSUES:

Access to an independent advocate

Administration for all formal meetings held at Swanwick Lodge

Special dietary needs

Religious and cultural materials

Pocket money

Birthday and festival presents

Approved phone calls to family members and Social Services

Postage for letters to approved immediate family

Toiletries

Hair Care (including hair cutting and products)

Skin care products

SERVICE ITEMS NOT INCLUDED IN THE DAILY RATE

CARE

We work on a ratio of 1 staff member to 2 young people. If we have to provide a 1:1 ratio to ensure the young person’s safety, and that of other young persons we would advise you of the appropriate rate per circumstance

Hobbies not currently provided can be bought in at an additional cost

Interpreter/Advisor to meet young person’s needs (arrangements and costs need to be agreed in advance with Swanwick Lodge)

Transport and staffing costs for visits outside of Hampshire.

Escort for Court Visits.

Damage to Swanwick Lodge property over the value of £200 in total during the period of the young person’s stay is not included.

HEALTH

Specific health requirements not usually covered by the NHS

AIM and other such specific assessments and follow on treatment

Psychiatric assessments required by the court

Psychological assessments required by the court

Psychotherapy

CLOTHING

General clothing is usually supplied by the placing authority whilst the young person is in care and the authority has parental responsibility.

PART A – Placement Plan
Placement Contract – Swanwick Lodge

Placement standards applicable to all young people placed on welfare/permissive orders

Spot Purchase Placements and those from within Hampshire Children’s Services – termination of placement will occur in response to persistent non-compliance with the contract terms.

Block Purchase Placements – default on any standard within the placement contract to be brought to the attention of the purchasing authority’s authorising officer.

Referral Information – placement within Swanwick Lodge will not be accepted unless the referral form is fully completed. On accepting a placement within Swanwick Lodge the placing Area/Authority will ensure that:

Documentation:

The following documentation will be provided to Swanwick Lodge prior to the young person’s admission:

Signed copy of the Contract
Court Order/ 72 hour Director’s Approval
Latest Care Plan

The following information will be provided to Swanwick Lodge within 48 hours of admission:

Authorised contacts –Please provide the name, relationship, address and phone number of any authorised contacts for the young person.

The following information will be provided to Swanwick Lodge within 5 working days of admission:

Clear details of the objective of the placement. Please also note that a firm transition plan (with an appropriate and suitable placement) must have been found at least 14 days prior to the young person leaving Swanwick Lodge. Community mobility for the young person will not be supported by Swanwick Lodge until a full transition plan back to the community has been identified. Swanwick Lodge will then work with the transition plan to ensure community mobility supports integration into the community and progression to the next placement.
The postal address of the young person’s parent/guardian if a parent’s pack is required to sent to them.
A signed copy of the Parent/Carers Consent Form (for activities/medical treatment).
Authorised family visitors - Please confirm the name, relationship, contact details and date of birth for any authorised visitors.

All other appropriate Looked After Children information is completed and available to Swanwick Lodge within three working days of the placement commencing. The placing Area/Authority will also ensure that Looked After Children reviews are completed within the statutory time scales.

Meetings:

All Planning Meetings and Reviews will be held between the following designated times: 10.00 – 12.00 am or 3.00 – 5.00 pm.
Wherever possible a note-taker can be provided for these meetings during the following times – Mon-Wed 10-5, Thurs 10-4 and Fri 10-3. Outside of these times and when this is not possible, you will be notified so that you are able to arrange your own note-taker.
The Case Holder will attend a Placement Planning Meeting within three working days of the placement commencing. It will be the Case Holders responsibility to ensure attendance by any other appropriate persons at the meeting.
The Independent Regulation 15 Review of the placement within Secure Accommodation takes place within twenty eight days of admission and at intervals of no more than three months thereafter. The date of this meeting will be established at the Placement Planning Meeting.
The Case Holder will attend a pre-discharge meeting ten days prior to cessation of placement to ensure continuing care plans and arrangements are in place.
A four week post Secure Accommodation Review will also be arranged at a pre-discharge meeting to be chaired by the Secure Accommodation Reviewing Officer to monitor the use of appropriateness of post Secure Placements.

Visits:

A young person placed at Swanwick Lodge is visited weekly by the Case Holder or another identified person on behalf of the Area/Authority.
All visitors to the young person are agreed through the Placement Planning Meeting process and introduced to the unit by the Case Holders letter of introduction.

Additional:

The placing Area/Authority will accept all additional costs necessary to sustain the placement as detailed within the Care Service Costs information provided at the time of referral.

Swanwick Lodge will:

Ensure that the Case Holder is kept fully aware of a young person’s progress at Swanwick Lodge through monthly reports being provided to the Case Holder. Notification of any incident, restraint, self-harm, medical emergency, hospital admission or significant change will be notified to the Case Holder within 48 hours of the occurrence. Swanwick Lodge encourages the Case Holder to contact the home if any further update is required.
Further information such as the current risk assessment, chronology, behaviour management plan and health care plan are available on request, if required by the local authority.
Ensure that a young person has access to all services available within Swanwick Lodge, appropriate to his/her needs.
Provide the placing Area/Authority with a monthly summative report on the young person which accurately reflects all work undertaken within the period of the placements.

Placement at Swanwick Lodge may be terminated by means of a notice period of five working days in the placing Area/Authority where there is a persistent failure to comply with the agreed placement terms. In this case ‘persistent’ is defined as failure to provide information or contact, which Swanwick Lodge regard as essential to the Placement Plan.

Signed on Behalf of the placing Area/Authority:
Designation: / Date:
Signed on Behalf of Swanwick Lodge:
Designation: / Date:

This completed contract should be returned by email to

GENERAL CONDITIONS

Contents

Commencement and Duration
Service Specification
Fundamental Responsibilities
Price and Payment
Representatives of the Parties
Confidentiality
Data Protection Act 1998
Freedom of Information Act 2000 (‘FOIA’)
Contract (Right of Third Parties) Act 1999
Social Responsibility
Safeguarding Children Policy
Code of Practice for Social Care Workers and Employers
Staff and Volunteers
Agency
Legal Requirements
Insurance
Legal Liability
Default or Failure to Perform Contract Services
Termination
Resolution of Disputes
Assignment
Complete Agreement
No Waiver
Amendments
Notices
Severance
Cancellation in the case of corruption
Reasonableness
Interpretation
Definitions

Commencement and Duration

This Contract shall commence on the date referred to in paragraph 1 of the Schedule ("the Commencement Date"). This Contract shall continue for the period referred to in paragraph 1 of the Schedule ("the Contract Period"), unless a written contract variation/extension is signed by both parties or it is terminated in accordance with the terms of the Contract.

Service Specification

The Service to be provided and the standards which it shall meet shall be as described in the Service Specification.

Fundamental Responsibilities
The Service Provider shall provide the Service in accordance with the terms of this Contract.
In consideration of the provision of the Service, the Service Purchaser shall pay the Price in accordance with the terms of this Contract.

4.Price and Payment

The Price for the Service shall be that set out in the Schedule. The procedure for payment of the Price shall be as referred to in the Schedule.

5.Representative of the Parties

5.1 Upon the commencement of this Contract, the Service Purchaser and Service Provider shall appoint a Representative whose name shall be recorded in the Form of Contract completed by the parties. Each party's Representative shall have full authority to act on behalf of that party in connection with the Contract and any reference to any party in the Contract shall include a reference to their Representative.

5.2Any party may change their Representative at any time provided that they give notice as soon as practicable to the other party of the name, address and telephone number of the new Representative.

Confidentiality

6.1For the purposes of this Clause “Confidential Information” shall mean all information (whether commercial, financial, technical or otherwise) obtained from the other party under or in connection with the Agreement which is designated as confidential or which is by its nature clearly confidential.

6.2Both parties must ensure that:

6.2.1any person employed or engaged by the parties in connection with the Services shall only use Confidential Information for the purposes of the Agreement;