Diversity ACT Community Services

PO Box 101

Erindale CentreACT 2903

Ph: (02) 6231 3126

E:

ABN: 95 478 146 869

ROOM BOOKING APPLICATION FORM

For further information please contact Diversity ACT Administration on 6231 3126

Please note:

Applications must be received at least five (5) days prior to the requested booking date.

On rare occasions bookings may be overridden by priority users, as determined by Diversity ACT.

Should this occur, applicants will be provided with an alternative time as close as possible to the original booking date.

Space requested:

Hub meeting room (capacity = 12 seated)

Hub computer/lounge (capacity = 8-10 people)

Garden grounds (capacity = up to 100 persons)

Date required: / Time: am/pm / Duration:
(set up and clean up time to be included)
Detailed description and purpose of event
______
My group is a:
LGBTIQ community group
Community service provider or NGO
Commercial or other group (e.g. union)
Government organisation or agency (incl. schools)
Contact Person: / Phone:
Contact Email: / Name and address of person responsible for payment
I/we have read and agree to comply with Diversity ACT’s Guidelines for the use of the Diversity Hub facilities, including cleaning requirements after our use of the centre.
I/we agree to use the Diversity Hub in a safe and responsible manner, and accept responsibility for ensuring that all attendees at this event are aware and adhere to Workplace Health and Safety requirements as set out in Diversity ACT’s Guidelines for the use of the Diversity Hub facilities.
I/we agree to retain a record of attendance of all attendees at this event, and consent to provide this to Diversity ACT in the event of an incident occurring at this event.
In signing this form I/we agree to pay any associated charges with venue hire at the Diversity Hub, including security bonds, which may be imposed for use of the centre (set out on the following page).
Name:
Signature: / Date:

Costs of facility hire:

Refundable Deposit:$50.00

Please note that Hirers are responsible for cleaning and rubbish removal

Hub Meeting Room:Private Hire

Per Hour $20.00

Per Day $100.00

Not-for-profit organisations*

Per Hour $10.00

Per Day $50.00

Hub computer/lounge:Private Hire

Per Hour $20.00

Per Day $100.00

Not-for-profit organisations*

Per Hour $10.00

Per Day $50.00

Garden grounds:Private Hire

Per Hour $25.00 (min of 3 hours for birthday parties)

Per Hour $20.00 (additional hour past the first 3 hours)

Per Day $180.00 (9am – 6pm)

Per Hour after 6pm – Midnight $30.00

Not-for-profit organisations*

Per Hour $15.00

Per Day $90.00(9am – 6pm)

Parties - Per Hour $20.00 (min of 3 hours for parties)

Per Hour after 6pm – Midnight $20.00

*To obtain the Not-for-Profit rate you mustprovide a copy of the ATO certificate supporting this status.

Payments may be made in Cash or Please direct deposit to:

Account name: Diversity ACT Community Services Inc

BSB: 012 984

Account: 454517418

Account Description: Your full name

Guidelines for use of the Diversity Hub

(Terms and Conditions)

If you are successful in your application to hire, hold an event or program at the hub, the act of making a booking at the Diversity ACT implies your acceptance of all terms and conditions as a user of Diversity ACT premises or gardens. It is the responsibility of all users to read this carefully.

TERMS AND CONDITIONS

  • Premises are rented to Approved hirers only at the discretion of management.
  • Renting the premises does not create any form of tenancy or imply a future Right or Licence.
  • Users requests for use of Diversity ACT equipment for a particular event will be met where possible however the final allocation of equipment is at the discretion of Diversity ACT.
  • Approved hirers are required to take full responsibility for their event and the equipment used.
  • Any breakages may result in invoicing for the replacement of the item/s.
  • Hiring of Diversity ACT may not be transferred, sold or sublet. All names of responsible parties must be advised on the initial application.
  • Hirers must accept the advice of Diversity ACT staff or volunteers relating to the setting up of Diversity ACT equipment.
  • Hirers are required to clean and tidy any space or equipment they have used, including ensuring that the bathroom is tidy, restore any furnishing to original positions and remove all rubbish
  • Diversity ACT will from time to time request permission from hirers to use appropriate photographic images of our venue which may be utilised for future marketing of Diversity ACT (As we are an LGBTIQ organisation we respect the privacy of those who do not wish for images to be used)

PUBLIC LIABILITY INSURANCE

  • Public Liability Insurance is not compulsory for all hirers, this will be assessed based on the purpose of the hire and the degree of risk.
  • For some events it may be necessary for Diversity ACT to seek a Risk Assessment document, or to sight copies of the First Aid qualifications of an event First Aider
  • In some instances Diversity ACT staff may remain on premises to ensure assistance with setting up and breaking down of equipment or for supervision from a First Aid perspective
  • If you run an event that has an activity that is considered to be risky or is operated by a 3rd party, such as a Jumping Castle or Climbing walls etc., those 3rd party providers are required to have their own insurance (a copy must be provided at the time of booking).
  • 3rd party providers have full responsibility for all Licences and insurances, relating to their own staff, including Workers Compensation and WH&S.
  • Larger events; If you plan on running a large event or party, that may include entertainment, alcohol, catering and have inherently higher risks, Public Liability Insurance is compulsory. PLI for parties can be obtained by searching the internet or Party or Event insurance or you can go to this site:

EQUIPMENT SET UP & INCLUSIONS

  • All equipment utilised shall be firmly secured to protect personal and public safety.
  • No permanent hanging devices may be attached to the venue.
  • Hirers using Gazebo’s for shade and protection for events are required to ensure that the shade device is safely secured and will not become a hazard with wind / gusts.
  • Trestle Tables and folding chairs must be correctly operated, ensuring that legs / locking devices are operational and correctly positioned.
  • Fire Extinguishers and blankets are available inside the Diversity Hub (Kitchen).
  • A Fire Blanket and small Fire Extinguisher is also available in the Garden Shed for use whilst portable BBQ is in operation.
  • A First Aid Kit is available and is wall-mounted in the Kitchen
  • Operating of Kitchen Equipment or BBQ Equipment must be undertaken with care and in accordance with equipment operating instructions / requirements. (Common sense should be utilised to ensure that use of BBQ’s is sectioned off, from possible contact by children etc.).
  • Parents / hirers should oversee the utilisation of the undercover playground area to ensure mitigation of falls or injuries
  • 3rd Party Providers are to ensure that their equipment & installation and dismantling of equipment is done in accordance with operating manuals, standards and safety procedures for said equipment
  • In the event of an injury requiring attendance by an Ambulance,a person should be assigned to attend an area on Springbett St. where the ambulance can be directed to the injured person.
  • ANY injuries, near misses or critical incidents should be reported immediately and recorded on the available forms.

ACCESS AND UNLOADING

  • Hirers or 3rd Party providers may seek access to place equipment in the Diversity Hub yard. Access via the Diversity ACT / TAMS gate, across ACT government parkland (approximately 100 metres) must be done slowly, with due care and diligence.
  • Vehicles accessing across the parkland will be allowed access and once unloaded must immediately return to the public car park.
  • Parking on TAMS parkland is NOT permitted unless a prior Event permit has been obtained to do so.

CANCELLATION

Depending on circumstances, a cancellation fee may be charged if cancellation is less than 24 hours prior to the event. (We will have spent time and labor on preparations for your event!)

We request as a matter of courtesy that adequate notice be given. Please DO NOT cancel via our Facebook page, call our number 62313126 and if necessary leave a message.

WASTE AND RUBBISH REMOVAL

  • Hirers are responsible for cleaning up after themselves. Failure to do this may result in a ban from future markets, or a Levy imposed for cleaning.
  • Smaller Rubbish bags may be placed in our hopper, excessive amounts of rubbish are the responsibility of the hirer to remove from the premises.

DIVERSITY ACT MANAGEMENT

Diversity ACT staff and volunteers will be easily identifiable at any events held at our premises by their Safety Vests bearing the Diversity ACT logo.

Diversity ACT is staffed by volunteers. Call our main number on 62313126 to make a booking, it will divert to a Committee member after hours. If it is necessary, please leave a message and all attempts will be made to contact you ASAP when the committee member is free.