Annexure 'F'
ANNEXURE 'F'
[See Note to Rule 316 and Note (2) to Rule 404 (4)]
Reserved accommodation for High Officials of the Central
Government when travelling by Railway
[The Government of India, Ministry of Railways (Railway Board) letter No. 501 TG/8 dated 3rd June 1949]
A. Reserved accommodation for High Officials of the Central Government when
travelling by Railway.
Sr. No. /SUBJECT
1. / (1) Special Train and Carriages(2) Accommodation
(3) Demurrage
(4) Special reserved carriages
2. / Officials named in paragraph
3. / Accommodation for High Officials
4. / Officials authorized
5. / Officers authorised
B. List of High Officials of State Government under Governors and the
Maximum Scale of Reserved Accommodation at Government expenses-contd.
Sr. No. / Stat es1 / Andhra pradesh
2 / Assam
3 / Bihar
4 / Gujarat
5 / Haryana
6 / Himachal
Pradesh
7 / Kerala
8 / Madhya
Pradesh
9 / Maharashtra
10 / Mysore
11 / Naga Land
12 / Orissa
13 / Pondicherry
14 / Punjab
15 / Rajasthan
16 / Sikkim
17 / Tamil Nadu
18 / Tripura
19 / UttarPradesh
20 / West Bengal
A. Reserved accommodation for High Officials of the Central Government when
travelling by Railway.
1. (1) Special Train and Carriages.—The following officials are provided with the special trains and carriages shown against them:-
President
The Prime Minister One Standard Gauge and one Metre
The Deputy Prime Minister Gauge Train.
*Vice President of India One Standard Gauge saloon/Twin set of A.C.
Coaches.
# Ministers of the Cabinet One Standard Gauge saloon each.
* Speaker of the Lok Sabha One Standard Gauage saloon.
$ Chief of the Army Staff One Standard Gauge saloon each
Chief of the Naval Staff (Saloons will be used when it is
Chief of the Air Staff absolutely necessary or desirable)
The Members of the Planning One Standard Gauge saloon each.
Commission
**The Honourable Chief Justice
Acting Chief Justice of India, One Standard saloon.
Supreme Court
(2) The accommodation shown above is to be regarded as a maximum, and if any of the officers mentioned above required additional accommodation on any journey for their staff, or for luggage, etc., it will devolve on them to make arrangements with the Railway Administrations concerned for the same, the haulage and other charges therefore being met out of their contract or other allowances [See Rule 316 (2)]
(3) Demurrage- So long as vehicles (other than those expressly constructed for high officials) remain at the disposal of the High official, demurrage charges are payable for halts as given in Rule 316 (3) or Rule 407 (4), as the case may be, when, however, the vehicle is on the owning railway and is relinquished for a period of not less than seven days, no charge for demurrage is to be raised.
(4) Special reserved carriages which have been expressly constructed for use by High officials of Government are to be considered as on the home line wherever they may be, and neither "demurrage" nor "hire" charges are to be levied on them.
* If and when a requisition is placed with any Railway by the Vice-President for a Standard Gauge or Metre Gauge train, it should be made available to him. There after the matter should be referred by the Railway Administrations concerned to the Ministry of Home Affairs who will issue a special order of the Government regularizing the requisition so made.
# A Central Minister/Speaker of the Lok Sabha/Chairman, Rajya Sabha, travelling in reserved railway accommodation on tour in the discharge of his official duties is entitled to take one relative of his with him without payment of any fare subject to the authorized capacity of the accommodation.
$ Army Commanders are authorized to use saloons within their own commands subject to the proviso that they will use them only when they are required as travelling of officers and for overnight accommodation at halts.
In certain special cases, an Army Commander may bring his saloon to Delhi but, in such cases, the previous permission of the Chief of the Army Staff should be obtained. When travelling on other than Broad Gauge lines a reserved carriage, if available, otherwise a reserved four-berth First class compartment, will be provided.
** If a Standard Gauge saloon is not available, he will be provided with an Inspection Carriage and the Chief Justice or an acting Chief Justice, while travelling by a Standard Gauge saloon/Inspection Carriage is entitled, to take one relative of his with him without payment.
ANNEXURE 'F' ---Contd.
Reserved accommodation for High Officials ---Contd.
2. When the officials named in paragraph 1 (1) travel on a gauge of Railway other than Standard Gauge arrangements will be made to provide them with the accommodation they requisition for, if available, charges being recovered at the ordinary public rates. If the accommodation requisitioned for is not available, a reserved compartment will be supplied and charged for at the public Tariff rates.
3. (1) Attention is drawn to the Government of India, Railway Department (Railway Board) letter No. 1907 R.T. dated the 7th November 1993 as the necessity for Station Masters filling up and signing the certificate at the foot of the centre foil of the form of requisition for special accommodation for High Officials whether other than authorized persons did occupy the accommodation reserved for the High Officials concerned or not. The number of such persons who paid First class fares should be entered between the words "paid for" and "First class" in the certificate, when fares are paid and the "no" inserted when no fares are paid.
(2) If any person travels with a High Official in a carriage or compartment reserved for him, the usual fares received from the sale of First class tickets to such persons will be adjusted as follows:-
(i) In the case of a saloon reserved exclusively for the use of a High Officials for which special haulage rates are payable (i.e., saloons on which interest, maintenance and depreciation charges are paid by Government), when the number of occupants excluding attendants is in excess of six. fares for the number of occupants in excess of six shall be retained by the Railway;
(ii) In the case a saloon belonging to the ordinary stock of a Railway, for which charges at public rates are payable, when the actual fares for the number of occupants amount to more than the minimum charge payable for the saloon, the difference shall be retained by the Railways;
(iii) In the case of First class compartment, when the number of occupants is in excess of the minimum number of fares, for which the compartment can be reserved for the public, fares for the number of occupants in excess of the minimum number of First class fares, shall be retained by the Railway.
Note.- Portion of fares, which is not to be retained by the Railway, shall be credited to the Department which bears the charge for the haulage of the reserved accommodation by deduction from the bills of the Railway, submitted to the Department concerned.
4. The officials noted below are authorized to requisition for inspection carriages for their tours from the ordinary stock of Railways; fares being paid for the same at public Tariff rates.
The Director, Intelligence Bureau.
The Secretary General, Ministry of External Affairs.
Note:- When Inspection carriage is not available, a four-berth First class compartment may be reserved.
Reserved accommodation for High Officials etc.—contd.
The Foreign Secretary, to the Government of India in the Ministry of External Affairs when travelling on special tours of duty.
The Broad Gauge tourist cars may be supplied to Inspecting Officers of Government (who are entitled to reserve Railway carriages at public tariff rates) when they are available for the entire period of a tour enabling them to run them on the other Railways without chance, in the same way as is done by general public.
When such a carriage is available and indented for by an Inspecting Officer, its use should not be restricted to the owning railway but it may be allowed to be retained for the entire period of his tour; charges being recovered at full public Tariff rates.
5. The following officers are authorised to travel in a reserved First class coupe compartment or in a four-berth compartment, if a coupe is not available, at the expense of the Government They are also authorized to travel in Air-conditioned coupe compartment when available.
- Ministers of State/Deputy Ministers, Central Government and Government Deputy Chief Whips.
- Deputy Speaker, Lok Sabha.
- Deputy Chairman, Rajya Sabha.
- Chairman, Study Team on Tribal Development Programme.
- Prof. S. Nurul Hasan, Vice-President, Council of Scientific and Industrial Research (C.S.I.R.)
Judges of the Supreme Court.
Shri S. Ranganathan, Chairman, Authority for Advance Rulings and Retired Judge of Supreme Court.
Comptroller and Auditor General of India.
Judges of the High Courts (while on duty)
Annexure 'F'
(The Chairman, Railway claims tribunal (while on duty)
Note.—Judges of the High Courts and the Chairman, Railway claims Tribunal when they :-
(i) proceed on, or return from leave; or
(ii) proceed on or return from vacation spent outside India; or
(iii) retire from service; or
(iv) proceed to join another post after resigning office.
are also entitled to travel in a reserved compartment of the highest class (excluding Air-conditioned)
Chairman and Members of the Union Public Service Commission.
Members of the Planning Commission
The Attorney General of India.
The Vice Chairman, National Commission on Agriculture, Government of India, New Delhi.
● Ministers of State of the Central Government/Chairman, Study Team on Tribal Development Programme and Prof. Nurul Hassan, Vice-President, C.S.I.R. are eligible to requisition. If available, a four-berth First class ordinary or Air-conditioned coupe compartment or a Standard Gauge saloon when travelling on duty by rail.
The Deputy Minister for Railways is entitled to the use of a saloon in respect of tours undertaken in the discharge of his official duties.
A Minister of State/Deputy Minister of the Central Government/Deputy Speaker Lok Sabha/Deputy Chairman Rajya Sabha, Prof. S. Nurul Hassan, vice-president, C.S.I.R. and Government Deputy Chief Whips travelling inreserved Railway accommodation on tour in the discharge of his duties is entitled to take one relative of his with him without payment of any fare subject to the authorized capacity of the accommodation.
The Governor of the Reserve Bank of India.
The Chairman, State Bank of India.
Chairman, University Grants Commission (while on duty)
Lt. Governor of the Union Territories of Delhi, Pondicherry, Manipur, Tripura and Goa, Diu and Daman. They are also entitled to take their wives along with them in a coupe on official journeys by rail at Government expense.
Chairman, Fifth Finance Commission. Chairman, Fourth Pay Commission.
6. Shri SriPrakasa, Chairman of the Committee for Moral and Religious Instruction is authorized to reserve by requisition a two-berthed First class coupe compartment for himself and for the use of his P.A., or two-berths in a four-berthed First class compartment or one-berth for himself in an Air-conditioned coupe only.
7. Principal Staff Officers at Army Headquarters and Corps Commanders are entitled to an Air-conditioned coupe or a two-berth First class compartment. Where an Air-conditioned compartment may be requisitioned subject to the condition that this special accommodation is absolutely necessary.
8. Justice Shri R.B. Misra, Chairman, High Power Pay Committee is entitled to reserve A.C. First Class Coupe compartment when travelling on official duty.
9. Shri Ram Dhan, Chairman, National Commission for Schedule Caste and Schedule Tribes is entitled to reserve one Standard Gauge Saloon and to take one relative of his with him without payment of any fare subject to the authorised capacity of the accommodation while travelling on official duty by rail.
Note.—The Commanders, Headquarters XI and XV Corps will be treated as Principal Staff Officers for the purpose of rail.
Annexure 'F'
ANNEXURE ‘F’—contd.
List of High Officials of State Government under Governors and the
Maximum Scale of Reserved Accommodation at Government expenses-contd.
States / His Excellency the Governor* / The Hon'ble Ministers f / The Hon'ble President /Chairman of the Legislative Council / The Hon'ble Speaker of the Legisiative Assembly / The Members of the Board of Re- venue / Remarks1 / 2 / 3 / 4 / 5 / 6 / 7
Andhra pradesh / . One saloon and one combined cooking and dining car (both standard gauge) A complete compartment including the Air-conditioned class / One. Ait-conditioned First class Coupe/A First class Coupe/A First class four berth compartment, / A First class coupe/ A First class four berth compartment., / A First Class coupe/A First class Four berth compartment / A First Class coupe/ A First class four berth compartment, / Chief Secretary/ Leader of the opposition in Andhra Pradesh Legislative Assembly/council. A First class coupe/ A First class four berth compartment.
Assam / One M.G. Saloon / One First class reserved compartment(Minimum four berths or equivalent accommodation in train service ) / Two berths in (1st class) / One first class compartment
Bihar / One B.G. Saloon/ Two M.G. Saloons One N.G. Saloon, / Two berths in air- conditioned coach available on the train by which he travels, provided he actually travels in the air-conditioned coach or, two berths in First class compartment provided he actually travels in the First class compartment or for special reasons a reserved First class compartment or a Second class carriage. / Two berths in air- conditioned coach available on the train by which he travels, Provided he actually Travels in the air-con- ditioned coach or two berths in First class compartment provided he actually travels in the First class compartment Or for special reasons a reserved First class compartment or a Second class car- riage / Two berths in air- conditioned coach available on the train by which he travels, provided he actually travels, in the air-condi- tioned coach or, two berths in First class compartment provided he actu- ally travels in the First class corn- partment or for special reasons a reserved First class compartment or a Second class car- riage. / One first class re- served compartment (B.G.)/oneFirstclass compartment (B.G.)/ One First class corn- partment (M.G.) / Deputy Ministers/ Speaker of th; Legisla-Deputy tive Assembly/Deputy Chairman of the legislative Council. Leader of the opposition in Bihar Legislative Assembly/ Council. Two berths in air-conditioned coach available on the train by which he travels, provided he actually travels in the air- conditioned coach or, two berths in First class com- permanent provided he actually travels in the First class compartment.
or for special reasons a reserved First class compartment or a Second class carriage. Parliamentary Secretaries-one berth in First class in respect of their Journeys by train
connected with their officials tours.
Annexure 'F'
ANNEXURE 'F'—contd.
List of High Officials of State Government under Governors and the Maximum Scale of Reserved Accommodation at Government expenses-contd.
1 / 2 / 3 / 4 / 5 / 6 / 7Gujarat / Air-conditioned class coupe or four-berth compartment Where considered absolutely necessary
journey is made in a saloon / A compartment consisting of two-berths instead of a single berth in an Air-conditioned coach or a saloon provided-
(a) A saloon will not ordinarily be
requisitioned unless the tour extends over more than one
day (between sunrise and sunset) and (b) A six or eight wheeled saloon will
not ordinarily be requisitioned when a four-wheeled saloon is available and, can be attached to the
train by which the Minister desires to travel. In exceptional circumstances either or both or these restrictions may be waived. / First class compartment /Single berth in Air-conditioned class / Shri M.G. Monani, Vigi lance Commissioner, Government of Gujarat (while on duty) a reserved First
class/Airconditioned coupe or if this be not
available, a First class
four-berth compartment.
Note.-This Vigilance Com
missioner, Gujarat when
(i) proceeds on, or returns from leave; or
(ii) retires from service; or
(iii) proceeds to join an other post after resigning office, is also entitled to travel in a reserved compartment of the highest class (excluding air-conditioned).
Haryana / Saloon/Air-conditioned class coupe/
First class four- berth compartment /first class
coupe. / First class coupe /First class four-berth compartment/single seat in an Air-conditioned Coach /single seat in a rail car between Kalka and Simla, / First class coupe/
First class four-berth compart ment/single seat in
a rail car between
Kalka and Simla. / Deputy Ministers /Chief Parliamen- tary Secretary /Par-liamentary Secretary-First class coupe/ First class four-berth compartment/Single
seat in an Air-conditioned coach /single seat in rail
car between kalka and Simla. Financial
Commissioner/Chief
Secretary-One First class coupe or failing that one ordinary First class compartment, when
performing journeys by railway on duty for over six hours duration or journeys, any part of which, falls between the
hours of 11 p.m. and 6 a.m.
Annexure 'F'
ANNEXURE ‘F'—contd.
List of High Officials of State Government under Governors and the Maximum Scale of Reserved Accommodation at Government expenses-contd.
1 / 2 / 3 / 4 / 5 / 6 / 7Himachal
Pradesh / A first class coupe or a four-berth
compartment, if a coupe is not available. He is also
authorized to travel in an Air-conditioned coupe when available.He is also entitled
to take his wife
along with him in a coupe, on official journeys by
rail at Government
expense. / A reserved Frist class coupe or if this be not available, a
First class four-berth
compartment or a coupe in an Air-con
ditioned coach or a single seat in a rail
car between Simla and Kalka when
travelling by rail on duty. / A reserved First class coupe or if
this be not available, a First class
four-berth compartment or a coupe in an Air-conditioned coach or a single seat in a rail car between
Simla and Kalka when travelling by rail on duty. / Ministers of state. Deputy
Ministers, Chief Parliamentary Secretary, Parliamentary Secretary and
Deputy Speakers and
Deputy Chairman, State
Planning Board,
Himachal Pradesh.-A
reserved First class coupe or if this be not available, a First class four berth compartment or a coupe in an air-conditioned coach or a single seat in a rail car
between Simla and Kalka, when travelling by rail on duty.
Kerala / A saloon/Air-conditioned class coupe /First class four
berth compart
ment/first class
coupe.
Madhya
Pradesh / Saloon/Air-conditioned class coupe /First class
four-berth compartment /first class
coupe. / A coupe in First class compartment
or in air-conditioned
coach or in absence
of a coupe a First class four berth
compartment. / A coupe in First
class compartment or in airconditioned coach or in absence of a coupe a First class four berth com
partment. / A single berth in first class or Air-conditionel accommodation. / State Ministers/
Deputy Ministers,
Deputy Speakers of the
Legislative assembly—A coupe in the First class compartment or in Airconditioned co-ach or in absence of a coupe a first class four berth compartment. Vigilance Commissioner - Two
berth compartment of the highest class including Air-con-ditioned or in absence of such four berth compartment of the
highest class (but excluding, Air-conditio-ned), Chief Secretary.-A coupe of the highest class(inclu ding Air-condilioned), (1) President, Board of Revenue.
(2) Chairman and Members of Public Service Commission. (3) Commissioners, Board of Revenue. (4) Secretaries to Government(5) Inspector General of Police-A single berth in.
1 / 2 / 3 / 4 / 5 / 6 / 7
Madhya Pradesh-Conctd
. / First class or Air-conditioned accommodation.
Parliamentary Secretaries; One berth in
First class or A.C. class in respect of their journeys by train connected with their official tours. (6) Advocate General.-Two berths in a Coupe on official duty. Shri R.C. Singh Deo, Vice
Chairman State Planning Board, Madhya Pradesh.Two berths in a coupe in
Air-conditioned class
failing which in first class on production of HOR in connection with his tour on official duty. Shri
Mohanlal Singhal,
Member State Planning Board, Bhopal. -A coupe in First class compartment or in Air-conditioned coach or in absence of a coupe a First class four berth compartment on the
train while travelling on official duty. "Shri S.C. Vaish, Member, State Planning Board, Madhya Pradesh One First A.C. Berth while travelling on official duty".
Maharashtra / Saloon / A compartment
consisting of # two berths instead of a
single berth in Airconditioned coach or a saloon or a
four-berth compartment (Air-conditioned or other wise).
(a) A saloon will not ordinarily be requisitioned unless tour extends over
more than one day (between sunrise and sunset) and (b) A six or eight wheeled saloon will not ordinarily be requisitioned when a four-wheeled saloon is available and can be attached to the train by / Saloon. A compartment consisting of four berth instead of
a single-berth in an
Airconditioned coach or a saloon.
(a) A saloon will not ordinarily be requisitioned unless the tour extends over more than one
day (between sun rise and sunset) and (b) A six or eight
wheeled saloon will not ordinarily be requisitioned when a four-wheeled sa
loon is available and, can be attached to the train by / Saloon. A compart
ment consisting of four berth instead of
a single-berth in an Air-conditioned coach or a saloon.
(a) A saloon will not
ordinarily be requisitioned unless the
tour extends over more than one day (between sunrise
and sunset) and
(b) A six or eight
wheeled saloon will notordinarilybereq-
uisitioned when a
four- wheeled saloon
is available and, can be attached to the train by / Deputy Ministers/
Lokayukt a/Upalok-
ayukta-A compartment
consisting of # two berths instead of a single berth in Air-conditioned coach or a saloon or a four-berth compartment (air-conditioned or other
wise).
(a) A saloon will not
ordinarily be requisitioned unless the tour extends over more than one day (between sunrise and sunset) and
(b) A six or eight wheeled saloon will not ordinarily be requi-sitioned when a four-wheeled saloon is available and, can be attached to the train by which the
Annexure 'F'
ANNEXURE 'F'—contd.