2. Do One of the Following: Link to an Existing File Or Link to a Web Page

Microsoft Word

HYPERLINK

1. Select the text or picture you want to display as the hyperlink by highlighting the text or picture. Then,click on Insert Hyperlink on the standardtoolbar.

2. Do one of the following: Link to an existing file or link to a Web page:

3. Under Link to, click Existing File or Web Page.

4. Do one of the following:

If you know the address you want to link to, type it into the Address box.
Click one of the locations under Look in, and then locate and select the link you want.
If you don't know the address of a Web page, click Browse the Web to switch to your Web browser, open the Web page you want, minimize it, and then switch back to Word.

5. Click OK

Link to a location in the current document or Web page

To link to a place in the current document, you can use either heading styles or bookmarks in Word.
In the current document, do one of the following:
Insert a bookmark at the location you want to go to.
Apply one of Word's built-in heading styles to the text at the location you want to go to.
Select the text or object you want to represent the hyperlink by highlighting it.
On the Standardtoolbar, click Insert Hyperlink.
Under Link to, click Place in This Document.
In the list, select the heading or bookmark you want to link to by clicking on it.
To assign a ScreenTip to be displayed when you rest the mouse over the hyperlink, click ScreenTip, and then type the text you want.

For links to headings, Word uses "Current document" as the tip if you do not specify one; for links to bookmarks, Word uses the bookmark name.

8. Click OK

Formatting the Headings in a Document

Open a new document in Microsoft Word.
Students should enter ALL headings and sub-headings that will be incorporated into their MA papers into the new word document. (e.g. Abstract, Introduction, Total Performance System, Disconnects, etc.). Use the MA paper checklist from the BATS manual.
To select heading type, click the arrow in the style box located to the left of the font box on the tool bar.

4. Scroll down and Select “Heading 1” for all main headings, “Heading 2” for all sub-headings, and so on by using the arrows on the right of the box to scroll up and down to find the correct box you would like to select.

5. For Office 2000: To change the format of a heading (i.e. font, alignment, etc.), type the desired format for one of the headings first such as “Font”. Then click and select on the heading type from the style box. A dialogue box will appear. Click on update style to reflect recent changes.

For Office XP: Click on the Heading format icon.

This screen appears. Then, under the Heading you are selecting, click on the scroll down Icon and select “Update to Match Selection”

6. This feature makes formatting headings an easy, one-step process. By changing a heading style, all headings will be changed, saving time and preventing inconsistencies.

Using the Automatic Table of Contents

After students have entered the headings that will be included in their MA paper, they can begin to construct an automatic table of contents that will update as they change their paper. It is a concise method of designing a table of contents.
For Office 2000: Click Insert on the menu bar, scroll down to reference, and then scroll over to Index and Tables, and select the Table of Contents tab.

For Office XP:clickinsert on the menu bar, click on Reference, and then click on Index and Tables, and then click on Table of Contents. Everything else should be the same.

You can then modify the table of contents how you desire. You can also add options you want to the original one. But you can use the table of contents already made for making the table of contents, just by clicking OK. Afterward, Microsoft Word will do the rest.
To modify the table of contents:
If you want page numbers on the table of contents, put a check mark next to ‘show page numbers.’

If you want the page numbers right aligned, put a check mark next to ‘right align page numbers.’

If you want the page numbers next to the headings, remove the checkmark.

In the box next to ‘tab leader,’click the arrow and scroll down and click on the design you want.

In the box next to ‘format,’ scroll down and click the format of the table of contents you would like.

In the box next to ‘show levels,’ use the arrows to choose how many levels of headings you would like to show on your table of contents.

Click OK
Make sure to insert the table of contents at the beginning of the document, using a separate page. Insert a page break after the table of contents.

Headers and Footers

Click View on the menu bar, scroll down and click Header and Footer. The header and footer are now open. Scroll down to the bottom of the page so you can see the footer box.
With the footer open, click Insert on the menu bar, and then click Page Numbers. Under alignment click on the arrow, and scroll down andclick center. Click OK.
Now type in the running head of the MA paper in the footer. Highlight the text, andclick format on the menu bar. Scroll down to paragraph. Click the arrow under alignment, and scroll down to justified.
Add a border to the footer by clicking the diagonal line located next to “AutoShapes” in the Draw toolbar on the bottom of the page. Move the cursor to the upper left corner of the footer, just above the text. Drag the cursor to the upper right corner of the footer.
Double-click the line to format it. Select 3.5 pt for the weight of the line by clicking on the arrow in the box next to ‘weight,’ and scroll down and click on 3.5. Select gray for the color of the line by clicking on the arrow in the box next to color, and scroll down and click on gray. Click OK.

Formatting the footer in this way helps to make the overall document appear professional. An example of footer is shown below.

Columns in word

1. To create columns in word highlight the text, or if you would like to put the whole document in columns,place the curser anywhere in the document, then select from the main menu bar.

3. For your papers you will need to have 2 columns. So, either click on the icon with two columns, or change the “Number of columns” text box to two by using the arrows.

4. Then click on “OK”

Inserting Pictures or Clip Art in Microsoft Word

To insert a picture do one of the following:

Insert from a file

1. Open your desired document.

2. Place cursor where you want to insert the picture.

3. On the Insert menu, scroll down to picture, and then over to “from file.” Click on “From File”.

4. Locate the picture you want to insert by using the arrows to scroll through the pictures on your computer. Double-click the picture you want to insert.

5. The picture is inserted in your document.

6. To change the size of your picture, click on the picture. Next, move your cursor to one of the black boxes on the four corners of the picture or to one of the black boxes on the top and bottom of the picture. Click on the box and move the cursor to adjust the size of the picture.

To insert clip art do one of the following:

1. Follow steps 1-2 for inserting a picture.

2. On the Insert menu, scroll down to picture, and then over to “clip art.” Click on “clip art”.

3. Locate the clip art you want to install by using the arrows to scroll through the pictures on your computer

4. Click on the picture you want to insert

5. The picture is inserted in your document.

Microsoft Word embeds pictures in a document. You can reduce the size of a file by linking (Used to insert a copy of information created in one program into a Microsoft Word document while maintaining a connection between the two files. When the information changes in the source file, the changes are reflected in the destination document.) a picture. In the Insert Picture dialog box (Insert menu, From File submenu), click the picture, click the arrow to the right of the Insert button, and then click Link to File.

You can also insert drawings, photographs, sounds, videos, and other media files by using the Microsoft Clip Organizer.