Willingdon Church 4812 Willingdon Avenue, Burnaby, BCV5G 3H6 604-435-5544

RENTALS at Willingdon

Thank you for choosing WillingdonChurch for your event.

Date and Time of Your Event

Choosing the right day and time for your event is an important detail. When completing the form, please try to estimate the end time of your event. External events are not booked on any Sundays, the week before Easter, Thanksgiving weekend, or the month of December. Our church has a 1:00 pm cut-off time on Saturdays in order to accommodate our evening services. Date and time slots are filled on a first-come, first-served basis with priority given to our ministry groups. Therefore all events are confirmed no more than three months prior to the event date.

Church Facilities and Parking

No food or drink is allowed in the Sanctuary with the exception of communion. Please note that WillingdonChurch does not allow dancing, alcohol or gambling of any kind on the church premises.Parking for events is available in the church parking lot (147 spots) and in the underground parking lot (109 spots) with access off of Gilpin Street. People attending events are asked to respect our neighbours by not blocking driveways and lanes in the area. Residents have the right to tow.If your event exceeds our on-site parking, WillingdonChurch will make other arrangements if possible. Please discuss your parking needs with the Events staff.

Church Decorations

Please discuss the church decorations with the Events staff at least three weeks prior to the event. Plans for elaborate or unusual decorations must be reviewed and discussed with the Events staff as well as delivery schedules. Please note that all seasonal decorations take precedence over event decorations. Any decorations provided by the client are their responsibility to be removed within one hour of completion of the event. In consideration of the church building, we ask that nothing be affixed to the walls or structure.

Costs

Room / 4 hour
Minimum / Each Additional
Hour
Large Meeting Room / $200 / $50
Medium Meeting Room / $100 / $25
Small Meeting Room / $50 / $10
Sanctuary / $2000 / $500
Fellowship Hall / $600 / $150
Chapel / $400 / $100
Fireside Room / $300 / $75

All prices are subject to HST. Food and Beverage prices, available on request.

We sincerely hope you enjoy your time at WillingdonChurch. If you have any questions or concerns, please contact Roslyn Klassen, Manager, Event & Food Services, at 604-435-5544 or by email at .

This form must be completed in full and returned to the church office by fax to 604-435-1186 or by email to Roslyn Klassen at in order to inquire about possible wedding dates available at WillingdonChurch.

Name of Organization: King’s High School

Contact Name: Mikel Thompson

Contact Address: 19303 Fremont Ave N, Seattle, WA 98133

Contact Phone: 206-931-8117 Contact Email:

Website of Organization:

Event Date(s): Nov 26-Nov 27, 2010

Hours event willrun (from what time to what time): 3pm Nov 26 – 8am Nov 27, 2010

Hours required for set-up:0Hours required for tear down:0

No. of Guests: 25

No. of Rooms Required:

If known, please list requested rooms:

We will have about 25 high school students and chaperones. There will be around 5 or 6 young ladies and the rest will be young men. There will be two male adult chaperones and 1 female adult chaperone. Would prefer to have the ladies sleep in a different room then the men. If we’d be sleeping in a gymnasium space, all can sleep together. We can pack a lot of guys into a large room, just need sleeping back space on the floor. It would be wonderful if there was shower access! 

Please list room set-up requirements for each room:

Tables ______

Chairs ______

Set-Up preference □Theatre style□ Classroom□ Boardroom□Hollow Square□ Reception

Display tables

xOther Space for students to sleep (sleeping bags) … access to showers would be wonderful!

Purpose / Name of Event: Overnight lodging for a Christian high school robotics competition team that will be competing in the BC FIRST Tech Challenge event at BCIT on Saturday Nov 27th.

Content of Course/Seminar Material:

Facilitator/Teacher/Presenter Name (if different than Event Organizer):

Sound Equipment:

Lapel microphone

Podium microphone

Additional microphone and stand for ______

CD player

PowerPoint Presentation □ DVD□ Laptop

Musicians______

Soloists______

Other______

Special instructions regarding sound equipment and technical requirements:

None

Will you require any Food Service? If so, please list requirements and times of service. no

Please return or email this application toRoslyn Klassen (). This is not a contract, but a request for information. Information provided on this form will be used in accordance with the Willingdon Church Personal Information Protection Policy which will only be kept for ministry purposes, if the booking is confirmed. WillingdonChurch maintains the right to refusal of any request.

I certify that the above information is correct.

Date (mm/dd/yy) 10/4/2010 Name: Mikel Thompson

For Office Use Only

□ Approved by Events Manager/Director of Admin

□ Declined by Events Manager/Director of AdminReason

Signed______Date______

Last updated: July 2010